CONSTANTLY UNDER DEVELOPMENT

List of System Processes

This is a list of system processes which are set up to run as jobs through the Job Control and Scheduling subsystem.

Standard reports are described in Standard Report Listing.

ADMISSION SUBSYSTEM
Subsystem	Job Code	Job Name	Description
ADM	ADMJ1320	Process Admission Enquiries	Updates the status of admission enquiry records while processing enquiry packages. The job processes REGISTERED and/or ACKNOWLEDGED admission enquiry records.
ADM	ADMJ2M63	Admission Period Rollover Process	Attaches admission period details to rolled over admission calendars.
ADM	ADMJ3811	Process Admission Application Reconsiderations	Updates the outcome status of unsuccessful admission applications that have requested reconsideration in the next available admission period for possible selection in the new admission period.
ADM	ADMJ3812	Initialise Course Offering Admission for Students with Approved Deferment	Reactivates admission applications for students who deferred their acceptance to a future admission period.
ADM	ADMJ3830	Lapse Admission Offers	Lapses admission offers for which no reply has been received by the offer response date.
ADM	ADMJ3850	Clean-up Unconfirmed Student Course Attempts	Deletes unconfirmed student course attempts that were created by the pre-enrolling of admission offers.
ADM	ADMJ4100	TAC Automated Result Transfer System Extract Process	Extracts student results required by TAC for electronic transfer
ADM	ADMJ4200	Process VTAC Offer File Load	Loads the VTAC Offer file into Callista.
ADM	ADMJ4210	Process VTAC Postgraduate Offer File Load	Loads the VTAC Postgraduate Offer file into Callista.
ADM	ADMJ4300	Process VTAC Return File	Creates the VTAC statistical return file from data held within Callista.
ADM	ADMJ5300	Admission Letter Production	The process automatically creates an extract of information for an admission letter, based upon admission letter entries in ADMF3900, that are composed and not issued. The extract is used by CORF2540, to create the appropriate admissions letter/s for applicants.
ADVANCE STANDING SUBSYSTEM
Subsystem	Job Code	Job Name	Description
ADV	ADVJ4411	Grant Advanced Standing	(Previously named ADVC_UPD_AS_GRANT)
ADV	ADVJ4412	Expire Advanced Standing	Process to alter the status of a Unit or Unit Level advanced standing record from approved to expired, when the expiry date has been reached
ASSESSMENTS SUBSYSTEM
Subsystem	Job Code	Job Name	Description
ASS	ASSJ06V0	Academic Transcript	The process automatically creates an extract of information for an academic transcript. The extract is used by CORF2540, to create the appropriate academic transcript/s for students.
ASS	ASSJ06VE	Academic Transcript Extract	To extract data containing relevant information for inclusion in an Academic Transcript.
ASS	ASSJ3212	Automatically Maintain Student Unit Attempt Assessment Item	Process to attach unit assessment items to all students enrolled within the unit
ASS	ASSJ3213	Apply Unit Assessment Item Modification to Students	Process to apply changes to a unit assessment item to all students enrolled within the unit
ASS	ASSJ3500	Create Assignment Cover Sheets	Process to create assignment cover sheets
ASS	ASSJ3500R	Reproduce Assignment Cover Sheets	Process to reproduce individual or groups of assignment cover sheets
ASS	ASSJ3610	Initiate a Tracking Items for Assignments	Automatically creates tracking items for student assignment assessment items
ASS	ASSJ4212	Default Exam Session Venue Availability	Attaches all open exam venues to all sessions within an examination period
ASS	ASSJ5341	Upload Student Unit Attempt	Uploads student unit attempt outcomes into Callista
ASS	ASSJ5371	Insert Administrative Grade	Process to insert a set or specified grade for those student unit attempt outcomes with no recorded result
ASS	ASSJ5390	Translate Student Unit Attempt Outcomes	This job translates recommended unit offering option grading schema grades to any overriding course offering pattern grading schema grades that may apply to student unit attempts.
ASS	ASSJ5410	Produce File of Information for Publication	This job produces files containing formatted finalised results data suitable for export to a spreadsheet or other program.
ASS	ASSJ53A0	Finalise Student Unit Attempt Outcomes	Changes any 'recommended' student unit attempt outcomes to 'finalised'
CORRESPONDENCE SUBSYSTEM
Subsystem	Job Code	Job Name	Description
COR	CORJ2440	Update Outgoing Correspondence Date Sent	Updates the Date Sent field for a registered correspondence item. Where item has been sent as a bulk mail out, will update for all recipients. (Previously named CORP_UPD_OC_DT_SENT)
COURSE STRUCTURE AND PLANNING SUBSYSTEM
Subsystem	Job Code	Job Name	Description
CRS	CRSJ0010	Rollover Course Offering Patterns	Rolls course offering instances and associated course offering patterns from one academic calendar instance to another. (Previously named CRSC_INS_COP_ROLL)
CRS	CRSJ0020	Rollover Unit Offering Options	Rolls unit offering patterns and associated unit offering options and unit assessment items from one teaching calendar instance to another. (Previously named CRSC_INS_UOO_ROLL)
ENROLMENT SUBSYSTEM
Subsystem	Job Code	Job Name	Description
ENR	ENRJ0010	Bulk Unit Rule Check (Students with To Do Entries)	Validates student course attempts against the unit rules within a nominated academic period
ENR	ENRJ0100	Set Student Unit Attempt Outcome Override Due Date	Used to set or remove a date that delays the access of particular cohorts of students to their results
ENR	ENRJ01K0	Rollover Load Calendar Structure	Creates load calendar instances and copies details from one academic period to another; or copies details from a single load calendar to another.
ENR	ENRJ05E0	Student Course Attempt Lapse Process	Lapses student course attempts that have a status of INACTIVE due to discontinuation of unit attempts
ENR	ENRJ3100	Batch Pre-enrolment Process	Allows the pre-enrolment of students in courses and units
ENR	ENRJ3161	Enrolment Form Creation	Produces a file containing relevant information for inclusion in an enrolment or re-enrolment form. (Deakin University specific job)
ENR	ENRJ3164	Write Enrolment Form Extract to Server	To produce a file containing relevant information for inclusion in an enrolment/re-enrolment form, for processing by third party software.
ENR	ENRJ4420	Bulk Course Offering Option Transfer	Allows the transfer of a nominated set of students between course offering options within the same course, or between course versions
ENR	ENRJ4500	Bulk Unit Offering Option Transfer	Allows the transfer of students between unit offering options within the same unit
ENR	ENRJ4600	Bulk Unit Enrol/Discontinuation Process	Allows the enrolment of a specific group of students into one or more units and/or the discontinuation of a specific group of students in one or more units
ENR	ENRJ5100	Student Course Attempt Update	Updates student course attempts where an element of the student's enrolment has changed
ENR	ENRJ8500	Confirmation of Enrolment Notice Extract	Produces an extract of data to enable individual licensees to tailor a confirmation of enrolment notice that meets their formatting and content needs.
FINANCE SUBSYSTEM
Subsystem	Job Code	Job Name	Description
FIN	FINJ2A00	Rollover Fee Data	Recreates fee details in a future fee period
FIN	FINJ3001	Fee Assessment from To Do Entries	Assesses or reassesses student fees from entries reflecting changes in enrolment
FIN	FINJ3002	Reproduce Previous Fee Assessment Trace	Prints a full trace from a previously run fee assessment
FIN	FINJ3500	Fee Assessment Routine and Trace	Assesses or reassesses the fees for which students are liable in a fee period
FIN	FINJ3700	Write Off Minor Debts	Writes off specified minor debts of past students
FIN	FINJ4430	Expire Fee Sponsorship	Sets expiry status for sponsorships after their end date
FIN	FINJ6111	Process Person Payment Schedules	Creates payment schedules and details of payment for individual students
FIN	FINJ6112	Add Grace Period to Person Payment Schedules	Adds additional days to person payment schedules
FIN	FINJ6120	Statement of Account Extract	To produce extract records containing the necessary information for printing of a Statement of Account and reminder notices. These records are stored in a table in the Callista database
FIN	FINJ6121	Reminder Notice Extract	To produce extract records containing the necessary information for printing of Reminder notices. These records are stored in a table in the Callista database
FIN	FINJ6130	Sponsor Summary Statement Extract	Produces an extract of data to enable individual licensees to tailor a sponsor statement which meets their formatting and content needs.
FIN	FINJ6190	HECS Notice of Liability Extract	Produces an extract of data to enable individual licensees to HECS liability notices which meet their formatting and content needs.
FIN	FINJ6230	Process Overdue Payment Penalties	Creates pending fee encumbrances for students defaulting on fee payment
FIN	FINJ6231	Process Student HECS Payment Option	Changes HECS payment options for students where appropriate
FIN	FINJ6430	Process Student Refunds	Creates refund records for transfer to an external financial system for payment.
FIN	FINJ7300	Process Disbursement Snapshot	Calculates fee disbursement amounts, determines allocations and creates point in time snapshots of amounts to be disbursed, providing three levels of detail
FIN	FINJ7310	Delete Disbursement Snapshots	Deletes disbursement snapshots created by FINJ7300
FIN	FINJ7400	Process Disbursement Journal	Produces journal entries from records created in fee disbursement processing
FIN	FINJ7410	Delete Disbursement Journals	Deletes disbursement journal entries created by FINJ7400
GENERAL SERVICE SUBSYSTEM
Subsystem	Job Code	Job Name	Description
GEN	GENJ0010	Delete System Log Entries	Deletes System Log entries greater than a specified age.
GEN	GENJ0020	Delete Extract Records	Deletes system extract records greater than a specified age.
GRADUATION SUBSYSTEM
Subsystem	Job Code	Job Name	Description
GRD	GRDJ3100	Identify and Create Graduands	Identifies students potentially or actually eligible to graduate and creates graduand records
GRD	GRDJ3140	Assign Graduand Status	Determines whether graduands are academically eligible to graduate, and sets their graduand status accordingly
GRD	GRDJ3300	Clean Up Graduand Records	Removes graduand records for any graduand who did not graduate, or did not gain approval to graduate in the target ceremony round
GRD	GRDJ5100	Allocate Graduands to Ceremonies	Allocates graduands to specific ceremonies in a round, creating graduand award records
GRD	GRDJ5200	Set Graduand Order in Presentation	Assigns numbers to graduands to determine presentation order within a ceremony
GRD	GRDJ6000	Create Testamur Extract	Produces an extract of data to enable individual licensees to tailor testamurs which meet their formatting and content needs.
JOB SCHEDULER SUBSYSTEM
Subsystem	Job Code	Job Name	Description
JBS	JBSJ9110	Delete Old Requests	(Previously named JBS_DEL_OLD_REQUEST)
JBS	JBSJ9120	Delete Old Output Files	(Previously named JBS_DEL_OUTPUT_FILE)
PROGRESSION SUBSYSTEM
Subsystem	Job Code	Job Name	Description
PRG	PRGJ6100	Progression Rule Application Process	Applies all relevant progression rules to a Student Course Attempt and produces a report listing resulting evaluation
PRG	PRGJ6450	Progression Maintenance Process	Performs regular maintenance to derive expiry dates for those student progression outcomes where the progression calendars required now exist and to update progression statuses.
PRG	PRGJ6800	Apply Progression Outcomes	Activates or removes progression outcomes as required. The outcome may require placing an encumbrance on the student's enrolment and/or a discontinuing the course, unit set or unit attempts.
STATISTICS SUBSYSTEM
Subsystem	Job Code	Job Name	Description
STA	STAJ0010	Delete Enrolment Statistics Snapshots	Deletes unwanted enrolment statistics data snapshots. (Previously named STAP_DEL_ESS)
STA	STAJ0020	Create Academic Organisational Unit File	Creates the government AOU extract file as per DEST specifications. (Previously named STAC_EXT_AOU)
STA	STAJ0030	Create Benefits Control File	Creates the Benefits Control Branch File as per DEST specifications. (Previously named STAC_EXT_BENCON)
STA	STAJ0040	Create Course File	Creates the government Course extract file as per DEST specifications. (Previously named STAC_EXT_COURSE)
STA	STAJ0050	Create HECS Due File	Creates the government HECS Due extract file as per DEST specifications. (Previously named STAC_EXT_HECS_DUE)
STA	STAJ0060	Create HECS Liability Status File	Creates the government HECS Liability Status extract file as per DEST specifications. (Previously named STAC_EXT_HECS_LBLTY)
STA	STAJ0070	Create Past Course Completions File	Creates the Past Course Completions file as per DEST specifications.
STA	STAJ0080	Create Student Load File	Creates the government Student Load file as per DEST specifications. (Previously named STAC_EXT_STDNT_LOAD)
STA	STAJ0090	Create Student Enrolment File	Creates the government Student Enrolment extract file as per DEST specifications. (Previously named STAC_EXT_STUDENT_ENR)
STA	STAJ0100	Create Enrolment Statistics Snapshot	Produces enrolment statistics snapshots in preparation for a statistics submission. (Previously named STAS_INS_ESS)
STA	STAJ0110	Create Government Submission Snapshot	Produces a snapshot identifying records to be considered for submission to government (Previously named STAS_INS_GOVT_SNPSHT)
STA	STAJ0120	Copy Extract Files from Secure Area	Copies government statistics extract files from a secure directory to a directory accessible by users
STA	STAJ1600	Analysis of Post Census Date Changes	Produces a report of changes made to students' records after completion of a government submission. Includes information which would normally have been reported in that submission

Updated 11 March 2002