Create the Centrelink (BENCON) Student, Student Load and Course Files - STAJ0030

Subsystem

Statistics

Purpose

To create the BENCON Student, Student Load and Course files as required by Centrelink

Normally Run By

 The statistics specialist, as required

Anticipated Frequency

 At least twice per year, to meet Centrelink requirements

Parameter Sample

Related/Dependent Jobs

This job is dependent on the Create Enrolment Statistics Snapshot process (STAJ0100) being performed first

 

Run Details

Note: This job is independent of the government (DEST) submission jobs, STAJ0020, STAJ0040 etc.

The job is run to create three extract files, one containing details which identify students of the institution (Bencon Student File), the second containing details of the study load of the same students (Bencon Student Load File) and the third containing details of the courses studied by the institution's students during the current and previous submission years (Course File). The files are created in accordance with the Centrelink file specifications, for loading into AUSCHECK, and are created for two submissions.

The BENCON files are a snapshot of the institution's enrolments on a particular day. A particular Enrolment Statistics Snapshot is selected by the statistics specialist as being a suitable representation of the enrolment situation as at the Centrelink 'reference date'. The snapshot is specified as a parameter to this job. Records in the snapshot are then considered for inclusion in the BENCON files. A different enrolment snapshot is used for each submission.

An enrolment snapshot record is not processed for the BENCON submission if:

  • its Government Reportable Indicator = N or X or
  • its unit attempt Enrolled Date is after the current submission's reference date or
  • the student is an overseas student (students whose current Government HECS Payment Option is 22, 23, 24 or 30)

 

 

Job Parameters

Submission Year

Enter the submission year of the current submission.

Submission Number

Enter the submission number of the current submission.

Enrolment Statistics Snapshot

The list of values displays all available enrolments snapshots. Select the enrolment snapshot to be used for this submission from the list OR leave blank and use the next field instead.

Use Most Recent Enrolment Statistics Snapshot

Where the most recent enrolments snapshot is to be used, enter or select 'Y' in this field and leave the Snapshot Date/Time field blank.

 

 

 

Output

 Three files are created by this job. The BENCON Student File, the BENCON Student Load File and the BENCON Course File.

The Student File closely resembles the DEST HECS Due File. Refer to STAJ0050.

The BENCON Student Load File (previously Unit File) is virtually identical to the DEST Student Load File and uses the same logic. Refer to STAJ0080.

The BENCON Course File is identical to the DEST Course File and uses the same logic. Refer to STAJ0040.

 The student, student load and course records created by this process are stored in the institution specific CN (student), CU (units) and CO (course) files (with which statistics specialists will be familiar), in a directory specified by the 'KEEP' environment variable. This is a secure directory which users cannot (and do not need to) access.

The process 'Copy Extract Files From Secure Area' (STAJ0120) allows the files to be copied from the 'KEEP' directory to an accessible directory, specified by the 'USER' environment variable (refer to your system administrator).

 

Updated 11 March 2002