Initialise Course Offering Admission for Students With Approved Deferment - ADMJ3812

Subsystem

Admissions

Purpose

This process reactivates admission applications for students who deferred their acceptance to a future admission period 

Normally Run By

Admissions Specialist

Anticipated Frequency

Scheduled to run as a standing request nightly in Job Scheduler 

Update Process(es)

This process reactivates admission applications that were successfully deferred in a previous admission period

Parameter Sample

Report Sample

Related/Dependent Jobs

Dependent on the 'Initialise Admission Period' date alias being set 

 

Update Process

The process looks for admission applications that have an offer response status of DEFERRED and the commencing admission period (recorded in ADMF3240) is the current admission period.

If these conditions are met, the offer response status is reset to PENDING and the offer response date is cleared for the current period. Applications with a course offering option matching one in the current period are pre-enrolled. Records where the course offering option does not match one in the current period are reported in the log file to be resolved.

 

Run Details

The job is typically scheduled to run as a standing request nightly in the Job Scheduler.

Each night this job runs, it checks to see if the value of the Initialise Admission Period date alias matches the current date. If the dates mismatch, the job cancels. If the dates match, the update process is performed.

The Initialise Admission Period date alias instance value would normally be near the beginning of the admission period. For details on setting up the Initialise Admission Period date alias, refer to Configuring Admission Calendars in the subsystem specialist overview or the Maintain Admission Calendar Configurations form (ADMF02R0).

Refer to the Job Control and Scheduling subsystem for details on scheduling and running standing requests.

 

Job Parameters

There are two parameters available for this process:

  • The Previous Log Creation Date parameter allows the job to be run for a previous report.
  • The Report Level parameter allows the user to run the report displaying all messages or exceptions only.

  

Job Output

Depending on parameters selected, the report produced can display all records successfully processed or only display exceptions encountered.