Bulk Course Offering Option Transfer

Bulk Course Offering Option Transfer - ENRJ4420

This process updates the database
Subsystem	Enrolments
Purpose	To allow the transfer of a nominated set of students between course offering options within the same course, or between course versions
Normally Run By	An enrolments specialist via Job Scheduler in immediate or batch mode
Anticipated Frequency	Irregularly, as required
Update Process(es)	Can, for a group of students: Change the academic calendar, of student course attempts to another in which the course is offered Change the version of the course in which the students have course attempts Change offering option attributes of the students' course attempts to those of another offering
Parameter Sample
Report	Bulk Course Offering Option Transfer Exception report
Report Sample

Update Process

Transfer is performed from specified course offering options to another single course offering option, for the group of students specified by the student selection parameters. Each student's course attempt is changed to the new offering option and a history of the move is stored.

Run Details

This job can be run in immediate mode or batch mode through the Job Control & Scheduling subsystem.

The circumstances under which it is used are dependent on institution policy and procedures.

Parameters

The parameters are grouped as follows.

Parameters - System Parameters

System Parameters

System (or control) parameters control the output of the report produced by this job and are common to most reports. Refer to All About Standard Reports for more information. These parameters can be set as required each time the job is requested.

Parameters - Report Parameters	Report Parameters
	Academic Period	Mandatory	Defines the specific academic period from which student course attempts are selected for transfer.

Parameters - Student Selection Parameters	Student Selection Parameters These parameters are used to target specific groups of students to be transferred between course offering options. They can be combined as required.
	Course Code	Mandatory	Identifies the course within which students are transferring between offering options.
	Version Number	Optional	Limits the group of student course attempts selected for transfer to those within a particular version of a course.
	Location Code	Optional	Limits the group of student course attempts selected for transfer to those in offerings at the specified location.
	Attendance Type	Optional	Limits the group of student course attempts selected for transfer to those in offerings with the specified attendance type.
	Attendance Mode	Optional	Limits the group of student course attempts selected for transfer to those in offerings with the specified attendance mode.
	Person ID Group	Optional	Limits the group of student course attempts selected for transfer to those for students whose ID number is a member of the specified person ID group.
	Course Attempt Status	Mandatory to supply at least one.	Limits the group of student course attempts selected for transfer to those with a status which matches one of those specified here. Up to five course attempt statuses can be specified.

Parameters - New Course Offering Option Details	New Course Offering Option Details These details identify the course offering option which the selected group of student course attempts is to be transferred to. At least one of these parameters must have a value specified. When parameters are left blank, the System creates the new student course attempts using the values from the original course offering option(s) which correspond to the blank parameters. For example, if a student course attempt selected by the student selection parameters has the attribute 'attendance type = FT (full time)', and the attendance type parameter is left blank, the new student course attempt will also be of attendance type = FT. A valid offering of the course corresponding to the specified parameters must exist, otherwise the transfer cannot take place.
	Calendar Type	Optional	Defines the specific academic period of the course offering option into which the students are transferring. It is not necessary to specify a calendar type where transfer is between course offering options in the same academic period.
	Version Number	Optional	Specified only where student course attempts are being transferred between different versions of a course.
	Location Code	Optional	A location code specified here becomes the location code of the student course attempts created by this process. Leaving this parameter blank results in each new student course attempt having the same location code as the course attempt it is being transferred from.
	Attendance Type	Optional	An attendance type specified here becomes the attendance type of the student course attempts created by this process. Leaving this parameter blank results in each new student course attempt having the same attendance type as the course attempt it is replacing.
	Attendance Mode	Optional	An attendance mode specified here becomes the attendance mode of the student course attempts created by this process. Leaving this parameter blank results in each new student course attempt having the same attendance mode as the course attempt it is replacing.

Job Parameters - Other Detail - Exception Report	Other Detail - Exception Report
	Report Level	Mandatory	Allows the person running this job to determine whether the execution/exception report lists errors only, errors and warnings or errors, warnings and information.
	Previous Log	Optional	Allows the execution/exception report from previous runs of this job to be reproduced. If this parameter is used, all other parameters are ignored.

Job Output	Bulk Course Offering Option Transfer Exception Report
	A comprehensive listing of actions taken and errors and warnings produced as a result of running this job. See Report Level (in the parameter list above).