Grant Advanced Standing - ADVJ4411

Subsystem

Advanced Standing

Purpose

To change the status of 'qualifying' advanced standing applications from APPROVED to GRANTED.

Normally Run By

Scheduled to run as a standing request through Job Scheduler

Anticipated Frequency

Recommended to run nightly

Update Process(es)

Automatically updates the granting status of APPROVED unit and unit level advanced standing records to GRANTED.

Reports

This job does not produce any reports directly. It writes successful updates and exceptions to the System Log, which are retrieved by the Advanced Standing Granting Report (ADVR4710) when it is run.

Parameter Sample

  • Enrolled
  • Inactive
  • Intermit

 

Related/Dependent Jobs

ADVJ4412 is run to expire APPROVED advanced standing where it has not been changed to GRANTED prior to its expiry date.

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Update Process

Refer also to 'Granting Statuses of a Student's Advanced Standing Record'.

For an advanced standing record to be processed:
  • the student course attempt against which it is recorded must be ENROLLED, INACTIVE or
    •  INTERMIT, depending on the parameters selected.
  • the APPROVED/GRANTED advanced standing must not exceed the advanced standing limits of the course version (as recorded in CRSF1210)
  • the student cannot have an encumbrance which suspends or revokes services
    •

The process:

  • changes the granting status of unit advanced standing records to GRANTED where:
    • their granting status is APPROVED and
    • their advanced standing type is either CREDIT or PRECLUSION and
    • the advanced standing percentage is 100
  • changes the granting status of unit level advanced standing records to GRANTED where:
    • their granting status is APPROVED
  • sets the Granted date to the current date

In the Enrolments subsystem, where a student unit attempt matches a unit in which advanced standing has been granted, this process either:

  • deletes the student unit attempt if:
    • its status is UNCONFIRM and the unit is not a repeatable unit or
    • its status is ENROLLED, it is not a repeatable unit and the advanced standing granting date is earlier than the census date of the teaching period
  • or discontinues the student unit attempt if:
    • its status is ENROLLED, it is not a repeatable unit and the advanced standing granting date is later than the census date of the teaching period

Student unit attempts are able to be deleted by this process only if advanced standing is granted prior to the unit deletion cut-off date (see ADVF1110).

Student unit attempts are not altered if:

  • their status is INVALID, DISCONTIN or DUPLICATE or
  • if the unit is not repeatable and is already COMPLETED with a PASS result

Run Details

This job is typically scheduled to run each night. It detects whether or not any records require processing.

Report(s)

The Execution/Exceptions Report

 

This job does not produce any reports. It does write all transactions to a log which is accessed by the Advanced Standing Granting Report (ADVR4710). This report should be set up as a standing request, perhaps running weekly, to report on all successful and unsuccessful transactions produced by this job.

Updated 22 July 2002