Delete Disbursement Snapshots - FINJ7310

This process updates the database

Subsystem

Student Finance

Purpose

To delete disbursement snapshots created by FINJ7300

Normally Run By

Fees staff

Anticipated Frequency

As required

Update Process(es)

Deletes selected disbursement snapshot details for each of the three levels as specified by parameter

Parameter Sample

Related/Dependent Jobs

Process Disbursement Snapshots (FINJ7300)
Fee Disbursement Snapshot Exception Report (FINR7320)

 

Update Process

This process deletes records created by the Process Disbursement Snapshots job FINJ7300 in one or more of three tables:

  • Disbursement Snapshot - total disbursement for fee type
  • Disbursement Snapshot Detail - disbursement at organisational unit (budget centre) level
  • Disbursement Detail Allocation - at student/student course/student unit level.

Of the records created by a specified run of FINJ7300, it is possible to delete one, two or three levels, as determined by parameters selected:

  • delete only Detail Allocation records
  • delete both Detail Allocation and Snapshot Detail records
  • delete records at all three levels.

However, the top level (Disbursement Snapshot) cannot be deleted if a journal entry exists for the selected snapshot.

 

Run Details

Method

FINJ7310 runs only in batch mode, through the Job Control & Scheduling subsystem.

Place in cycle

This job will normally be run as part of the cycle to review and adjust formulas and data until the resultant snapshot or snapshots created by FINJ7300 are deemed satisfactory.

It can be run after journal entries have been created from snapshots, but the top level (Disbursement Snapshot) of a snapshot can only be deleted if the relevant journal entry is first deleted using the Delete Disbursement Journals job, FINJ7410.

 

Job Parameters

Select fee assessment period and fee type parameters - normally all values (%) would be selected, unless corrections for a snapshot are confined to one fee period and/or fee type, and only records for these need deleting.

Select the required snapshot as identified by its creation date and time, fee type and fee period details.

If a level or levels should not be deleted, select 'N' in the Delete Disbursement Snapshot, Delete Disbursement Snapshot Details and Delete Disbursement Detail Allocations, as appropriate (refer to Update Process).

 Last modified on 11 March 2002