Create Enrolment Statistics Snapshot - STAJ0100

Subsystem	Statistics
Purpose	To produce a point in time snapshot of the enrolment data contained in the System
Normally Run By	Set to run as a standing request through the Job Scheduler, or may be requested by an Enrolment or Statistics specialist as required
Anticipated Frequency	Daily during enrolment periods, as required at other times
Parameter Sample
Related/Dependent Jobs	This job produces an exception report (STAR0100). The Create Government Submission Snapshot process uses enrolment snapshots produced by this job

Run Details

The Enrolment Statistics snapshot is the first stage in the production of the institution's government student statistical return. The Government Statistics Process describes the various stages in this process. This job produces a snapshot of Enrolment data recorded in the System on the date the job is run. It is envisaged that this job would be run nightly, as a standing request, during enrolment periods, but more particularly in the period immediately before and after the March census date. It may also be run at any other time, according to institution requirements. Details of the data included in the snapshot are provided in How the Government Statistics Process Works. Snapshots can be used to check data, to trial data through the government submission process for the purpose of ensuring data integrity and as a source of statistical information if the institution desires. At an appropriate time after the census date, one of the snapshots is selected as being representative of the enrolment situation at the census date, and is used to produce the Government Submission Snapshot (STAJ0110). Note that in extraordinary circumstances this job will fail. This will occur if Callista cannot determine the teaching census date for a particular teaching calendar. If the job fails, an error is written to the Job Run Log. This error should be checked against the setup pre-requisites and the problem fixed. Correct setup will ensure that these errors do not occur.

Job Parameters	Parameter	Description
	Collection Year	Specifies the Collection year of the current collection. Defaults to the current year. Amend if necessary. Leave blank when reproducing a previous log.
	Previous Log Creation Date	Used to reproduce an exception report from a previous run of this job. Select the required previous run from the list of values. Academic Period and Collection Year parameters must be blank when this parameter is used.
	Message Number	Specifying an error log message number here causes only those records with that message number to be displayed in the exception report. This has limited application in this report as there are only two possible errors.

Output	Exception Report (STAR0100)
	This report will normally contain no exception records. Callista's data entry validations are designed to ensure that data can only be entered correctly. In the unusual circumstances where exceptions are reported, refer to STAR0100. Each exception record should be checked and the data 'fixed' in the database. The Enrolments snapshot should then be rerun.

Last modified on 11 March 2002