Insert Administrative Grades - ASSJ5371

Subsystem

Assessments

Purpose

This job is run to insert administrative grades against student unit attempts that have no outcome recorded.

This job can be used to either default grades for non-assessable unit attempts, or to insert 'holding' grades against unit attempts for which outcomes have not yet been received.

Normally Run By

Assessments specialist

Anticipated Frequency

Prior to the release of student unit results to prevent 'blank' outcomes from being released to students.

Update Process(es)

Inserts a default or specified grade into those student unit attempts that have not had an outcome supplied. Also used to default a specified grade for non-assessable units and non-assessed student unit attempts.

Parameter Sample

Related/Dependent Jobs

N/A

 

Update Process

This job inserts an administrative grade against student unit attempts that have no grade recorded. Also used to default a specified grade for non-assessable units and non-assessed student unit attempts.

Administrative grades can either be derived from the grading schema (the grade with the default outstanding indicator checked), or specified at run time as a job parameter.

 

Run Details

This job is run:

  • Prior to the release of student unit results.
  • At any time deemed necessary for whatever reason.

This job is run to:

  • Prevent students from being shown a blank grade on result publications such as their statement of results.
  • Allow a grade to be entered for non-assessable units and non-assessed student unit attempts (e.g. audit enrolments).

This job must be run in batch mode.

Refer to the Job Control and Scheduling subsystem for details on scheduling and running batch and online jobs.

 

Job Parameters

Most parameters in this job are used to refine the data set produced.

The Insert Default from Grading Schema parameter, when set to 'Y', inserts the default outstanding grade specified in the relevant grading schema. See the Maintain Grading Schemas form (ASSF5110) for details on defining a default outstanding grade.

The Grade to Insert parameter allows the user to specify a grade that will be inserted as the administrative grade in lieu of the grading schema default outstanding grade. The Grade to Insert parameter can only be used where the Insert Default from Grading Schema parameter has been set to 'N'. In this case the Grade to Insert parameter is mandatory.

The Insert Outcomes as Finalised parameter, when selected, inserts the grades as 'finalised' rather than 'recommended'.

The Assessable Units parameter allows the job to be run for units not flagged as 'assessable' in the Maintain Basic Unit Details form (CRSF2210). That is, a grade such as 'Not Assessed' may be inserted for students enrolled in such units.

The Non Assessed Students parameter allows the job to be run for students whose unit attempt is flagged as 'Non Assessment' in the Record Enrolments form (ENRF3000). That is, a grade such as 'Not Assessed' may be inserted for such unit attempts.

Last Modified on 15 January, 2003.