Subsystem

Assessments

Purpose

The process automatically associates the default assessment items and assessment patterns for a unit offering pattern with students enrolled in the unit.

An exception report lists those records it is unable to process, providing details of the student unit attempt and the attempted action.

Normally Run By

Scheduled to run automatically at regular intervals

Anticipated Frequency

At least weekly during an enrolment period

Update Process(es)

Automatically updates the assessment items and assessment patterns associated with student unit attempts

Reports

Automatically Assign Assessment Details to Students - Exception Report

Parameter Sample

Report Sample

Related/Dependent Jobs

Usually run in conjunction with ASSJ3213 - Apply Unit Assessment Item Modification to Students

Update Process

The process automatically associates the default assessment items and assessment patterns for a unit offering pattern, with students enrolled in the unit.

• When a student's unit attempt status has changed to ENROLLED, any default assessment items and/or assessment patterns for the unit offering pattern are assigned to the student.
• When a student's unit attempt status changes from ENROLLED to either DISCONTINUED, UNCONFIRMED, DELETED or INVALID, the student's unit attempt assessment items and/or assessment patterns are logically deleted.
• When a student alters their location or class, any of the student's unit attempt assessment items or assessment patterns that are not applicable to the new location/class are logically deleted. Where applicable, new assessment items and assessment patterns relevant to the new location/class are assigned to the student.
• Student's records that are unable to be altered are reported as exceptions, along with a description of the attempted action and the reason for the exception.

Run Details

This job is run:

• at intervals during an enrolment period (for bulk processing)
• prior to assignment cover sheets being printed (if required, to ensure that all changes have been included)
• at any time deemed necessary for whatever reason

Job Parameters

Job parameters are used to:

• Limit the set of students to which the process is applied. For example, the process can be run for students in a particular teaching period or in a particular unit.
• Control specific actions:
• Report Level - allows the user to select the information displayed in the exception report.
• Previous Log Date - entering a date on which this report was run previously causes all other parameters to be ignored. No processing takes place, but instead the exception report for the previous run date is reproduced.

Report(s)

The Exceptions Report

The exceptions report provides details of the student unit attempt and the attempted action for each entry.

• Records which could not be processed because the record was locked by another process. In this case the job should be re-run. Most locks are of short duration and will not be present when the job is re-run. Persistent locks may result from 'detached processes' and must be investigated by your Database Administrator.