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Staff Connect
Staff Connect is intended for use by staff members for administrative purposes, such as viewing student academic details and results.
For information about other Connect self-serve facilities, see:
The following information gives users insights into the different screens available within Staff Connect and what they do. They can be found in the same order as they appear on the main Staff Connect screen, or further down, in alphabetical order.
If you choose to search by the Main Screen order, the table is divided into the following sections:
You can choose which order you want to look at: either Main Screen Order or Alphabetical Order.
The information is presented in three ways:
The descriptions enable the user to understand what each object does. If further information exists on the Screen Heading a hyperlink exists to Technical Specification documentation for greater details.
| Screen Heading | Screen Code | Description |
| Student Personal Details | ||
| Person Details | SCPEDTL | This is a generic function that allows for the inquiry of a student’s Person Details, which includes the deceased check box, staff member check box and an Encumbrance flag. This is enquiry only. The ability to update Person Details is not available. |
| Person Notes | SCPENT | This application displays a student’s Person Notes in text format in context from Display Person Details. Data to be displayed includes Note Type, who last updated the Note, Date the note was last updated and Note Text. This is enquiry only. |
| Person Address Details | SCPADDR | This application allows for the display of a Persons’ Address. One Address is displayed at one time. This application is enquiry only. |
| Admissions Details | SCADMSN | This application displays a student’s Admission Details in context from Display Person Details. |
| Alternate ID Details | SCAPI | This function enables the display of specific details surrounding the students’ Alternate ID's, such as Alternate Types along with Start and End Dates. |
| Previous Qualifications | SCPQUAL | This function allows for the enquiry upon a student’s prior tertiary education qualification details. Included are Tertiary Education, Institution and Country. |
| Secondary School Details | SCSECSC | This application contains information for staff to view a student’s secondary school performance details. Include are Australian Secondary School details as well as Overseas Secondary Education Details. |
| Statistics Details | SCSTAT | The Callista Connect Government Statistics application is used to provide users with an online method of viewing a student’s Government Statistics collected by DEST. Information available includes whether or not they are an Australian Aboriginal or Torres Strait Islander, if Residence is permanent or not, Country of Birth, whether they have another language other than English and their Postcodes. |
| Student Academic Details | ||
| Student Course Details | SCSCA | This student Course Attempt Enrolment application is used to provide users with an online method of viewing a student’s Course Attempt Details. Included are Course Code/Type/Title/Attempt Status, Attendance Mode/Type, and Dates for Commencement/Completed/Discontinued. |
| Student Course Notes | SCSCANT | This application displays a student’s Course Attempt Notes in context of a Course Attempt. Data to be displayed includes, Course Code, Note Type, who last updated the Note, the Date the Note was last updated, and Note Text. |
| Unit Enrolment Details | SCSUA | This student Unit Enrolment application is used to provide users with an online method of viewing a student’s Unit Enrolment Details and their results. Included are both Course and Unit Details. Information available includes: Period, Unit Code/Version, Unit name, location, unit class, status, Enrolled CP, Contact Hrs, Achieved CP, Supervised Hrs, EFTSL, Mark, Grade, Finalised Result. |
| Student Unit Sets | SCUSET | This student Unit Set Attempt application is used to provide users with an online method of viewing a student’s Unit Set Details such as Unit Set Code, Unit Set Category, Unit Set Attempt Status, Unit Set Title, Primary Set and Selection Date. |
| Student Activity Timetable Details | SCSATT | This application provides staff with a personalised Timetable of a particular student’s activities for a nominated activity period. This application allows for the display of a Venue Description and the student Unit Attempt Location and Unit Class. This application is enquiry only. Callista Attend needs to be installed for the application to function. |
| Advanced Standing Details | SCADVST | This provides users with an online method of enquiring on a student’s Advanced Standing. Information available includes Person Details, Course Details and Advanced Standing Details such as, Unit Code, Description, Credit Points and Total Credit Points, Institution and Advanced Standing Status. |
| Scholarships | SCSCHOL | This application displays details of a student’s scholarships in context of a person. Included are Scholarship Code and Description, Start and End Dates, the amount, Unit Code and Account Number. |
| Course Progression Details | SCPRG | This function provides details about a student’s Progression in a course. This includes Granted Advanced Standing Credit Points, Passed Credit Points, Total Achieved Credit Points, Current and Future Enrolled Units Credit Points, Course GPA and Course WAM. This application is enquiry only. |
| Course Completion Details | SCCMP | This function allows the enquiry on Course Completion rules for a student’s Course Attempt. It shows and evaluate the rules. Outcomes for both predictive and current modes are provided, such as Current and Projected Course Completion Status, as well as Course Completion Rules. |
| Exam Details | SCEXAM | This application provides staff with Examination Details of a particular student, such as Unit Code, Paper Name, Start Date, Time and Duration, Location, Venue and Seat Number, if available. |
| Finalised Unit Enrolment Details | SCSUAF | This student Unit Enrolment application is used to provide users with an online method of viewing a student’s unit enrolment details and their finalised results. |
| Intermission | SCINTER | This allows for the enquiry on a student’s Intermission Details, such as Start and End Date. |
| ECAN | ECANSEL | See ECAN. This application displays a list of eCAN's available for selection. |
| Candidature Details | ||
| Candidature | SCCANDR | This contains information for staff to view a student’s Candidature Details. This includes details about the Enrolled Courses, Field of Study and Socio-economic Objectives. |
| Supervisor Details | SCSPVSR | This function displays all Supervisor Details, such as when Supervision Starts and Ends, as well as Supervision Type for a student’s Research Candidature information (such as Organisational Unit, Commencement Date and Attendance Percentage). |
| Milestone | SCMLSTN | This function allows an institution to inquire on a student’s Milestone Details. The data displayed includes the Milestone Type, Description, Status, and Due Date, and is called in the context of the student’s Candidature Details. |
| Activity Inquiry/Allocation | ||
| Activity Inquiry | SCAOINQ | This function allows the user to inquire on students enrolled in a particular activity (similar to INQF12G0). It also enables the user to allocate students to an activity or move students between activities.(As in ENRF4200 and ENRF4250). |
| Admin Functions | ||
| Upload Person ID Group | SCIDGU | This function provides the ability for users to upload a series of Person IDs from a file and create a Person ID Group, which could then be used as a parameter for most reports. Fields include Group Code, Description and File To upload. |
| Results Processing | ||
| Upload Results - Multiple Units | SCRUPLD | This
function is used to validate a file containing results for units in the
Electronic Upload Process. It accommodates files containing both single
and multiple units. The existing Callista Upload process (ASSF5340) only caters for single unit uploads. Included in Multiple Units are Teaching Period, Start and End Dates, comments and File to Upload. |
| Upload Results - Single Unit | SCRUPLD | See text above. |
| Upload Validation Exception Report (ASSRC400) | ASSRC400 | This report is used to Output Exceptions resulting from the Results Outcome Upload (electronic submission of results) process. It is based on the existing exception report (ASSR5340) used by the Forms based Single Unit Upload, but is enhanced to report multiple units and to include user defined error messages. The report is available to be run both as a Staff Connect menu option and as a URL link from the Upload Results (SCRUPLD) application. |
| Reports | ||
| Exam Attendance Roll (ASSRC6F0) | ASSRC6F0 | This report produces a list of students who are expected to attend a specific examination at a particular venue and session. The screen information is based on the existing Exam Attendance Rolls (ASSR06F0) in SMS. |
| Required Examinations Report (ASSRC640) | ASSRC640 | This report displays scheduled examinations for units in a particular course. The screen information is based on the existing Exam Attendance Rolls (ASSR0640) in SMS. |
| Rollbook Transfer Validation Exception Report (ASSRC450) | ASSRC450 | This report displays the exceptions from an instance of the Transfer Grades function. |
| Calendar Date Report (CALRC620) | CALRC620 | This report provides a list of Date Aliases for review for Calendar Instances within a specified Date Range. The screen information is based on the existing Calendar Date Report (CALR0620) in SMS. |
| Date Alias Instance Report (CALRC630) | CALRC630 | This report provides a list of Date Alias Instance details within a specified Date Range. An option is available to include offset and pairs details. The screen information is based on the existing Date Alias Instance Report (CALR0630) in SMS. |
| Rollover Calendar Report (CALRC320) | CALRC320 | This report is used to run as part of the calendar rollover process. The report displays details of the new calendar instances, relationships and date alias instances created during the rollover. The report also displays any exceptions encountered during the rollover process. The screen information is based on the existing Rollover Calendar Report (CALR0320) in SMS. |
| Course Data Report - Extended (CRSRC625) | CRSRC625 | This report is part of Callista Staff Connect and is used to list detailed information about courses. The screen information is based on the existing Course Data Report - Extended (CRSR0625) in SMS. |
| Course Listing (CRSRC626) | CRSRC626 | This report is used to display a list of course versions. Can be used to provide information on a review of courses or rollover of courses. The screen information is based on the existing Course Listing Report (CRSR0626) in SMS. |
| Unit Listing (CRSRC623) | CRSRC623 | This report is used to list Unit Version details. Can be used to provide information on a review of Unit Versions or rollover of Units. |
| International Student Enrolment Details (ENRRC830) | ENRRC830 | This report is used to show a list of international students in a given Course Offering or set of Course Offerings according to the Course Status selected. The report defines international students via nominated Government Student Status and can be run for students originating form a particular country - The screen information is based on the existing International Student Enrolment Detail Report (ENRR0830) in SMS. |
| Progression Report (PRGRC005) | PRGRC005 | This report contains a condensed view of student progression details, including basic Course Completion information. Both delimited file and formatted report outputs are possible. |
| Unit Enrolment Statistics Report (ENRRC600) | ENRRC600 | This report aims to present Statistical Data (in terms of enrolled students and EFTSL) for a unit offering option. The report provides basic Unit Offering information along with Summary Statistics such as Total Number of Students, Student Numbers by Gender, etc. |
| Organisational Unit Class List (INQRC010) | INQRC010 | This function allows for Administrative staff to produce Organisational Unit Class Lists. That is, a Unit Class List can be produced for either School or Faculty. |
| Unit Class List (INQRC005) | INQRC005 | This function allows a Unit Class List to be downloaded. |
| Unit Class List Labels (INQRC006) | INQRC006 | This function allows Unit Class List Labels to be downloaded. The labels are address labels for students in a particular Unit, Academic and Teaching Period. This function is very similar to INQRC005. IDGR2100. |
| Unit Class List with Person Image (INQRC007) | INQRC007 | |
| Schedule of Invoice Transactions (INTRC133) | INTRC133 | This report is used to to generate a report that lists all invoice transactions (invoices, credit memos and refunds) produced during a specified date range. The screen information is based on the existing System Credits Report (INTR0133) in SMS. |
| Schedule of Payments and Reversals (INTRC134) | INTRC134 | This report is used to list all the payment transactions (payment and reversals) processed during a nominated period. The screen information is based on the existing System Credits Report (INTR0134) in SMS. |
| System Credits Report (INTRC110) | INTRC110 | This report is used to display students' and sponsors' available system credit amounts. The screen information is based on the existing System Credits Report (INTR0110) in SMS. |
| Progression Report (PRGRC005) | PRGRC005 | This report contains a condensed view of student progression details, including basic Course Completion information. Both delimited file and formatted report outputs are possible. |
| System Security Roles (SECRC044) | SECRC044 | This report provides a list of all selected system security roles and details of those roles, and details of any privileges on views assigned to roles. The screen information is based on the existing System Security Roles Report (SECR0044) in SMS. |
| Display Job Run Details | SCDJRD | This function allows a user to view a list of all Scheduled Report Outputs that have been generated by the user and also to view the run status of any of their Scheduled Reports, including the Report Status (e.g. SCHEDULED, RUNNING), the Date, Time Submitted, Started, and Completed. The function also allows the user to view the Output File Details like File Name, File Size, and the Report Output Type related to the report. |
| Rollbook | ||
| Today's Rollbooks | SCRBVIE | The function provides the ability to search for Rollbooks that the user has access to, which have activities scheduled for today. |
| All My Rollbooks | SCRBCRE | This function provides the ability to search for any Rollbooks to which the user has access. |
| Create Rollbook | SCRBCRE | This function provides the ability for users to create a Rollbook. |
| Search My Rollbooks | SCRBVIE | This function provides the ability to search for any Rollbooks that the user has access to, according to the search parameter entered. |
| View Potential Students | SCRBPOTDTL | This function provides the ability to view details for potential students |
| Maintain Unit Activities | SCRBUNTACT | This function allows the user to select the units that are taught on an activity date. |
| Cross Listing | ||
Cross Listing History Inquiry |
SCCLHIST | This function is used to view a complete history of saved changes that have been made to a Cross-Listing. This screen is accessed in context of a Cross-Listing via the Cross-Listing History Inquiry button in SCCLMAIN in Staff Connect. A Cross-Listing is a set of related units that deliver the same course material. They are created specifically for transferring cross-listed unit data from Callista SMS to an institution's Learning Management System (LMS). For more information, also see the SMS-LMS Interface Help page. |
| Maintain Cross Listings | SCCLMAIN | This function is used to create a new Cross-Listing or modify an existing Cross-Listing. For example, to add or remove units from the Cross-Listing, indicate that the Cross-Listing is ready/not ready for loading to the LMS, or mark the Cross-Listing as Inactive. This function is accessed from SCCLSELECT via the New Cross-Listing button (to Create a new Cross-Listing), or via a selected Cross-Listing in the Cross-Listing Search Results list in SCCLSELECT (to modify an existing Cross-Listing). For more information, also see the SMS-LMS Interface Help page. |
| Search Cross Listings | SCCLSELECT | This function is used to search for a Cross-Listing (Active or Inactive) and perform one or more of the following actions:
This function is accessed from the main menu in Staff Connect. For more information, also see the SMS-LMS Interface Help page. |
Rollbook Types - This page describes the different Rollbook Types are available in Callista.
| Screen Code | Screen Heading | Description |
| ASSRC400 | Upload Validation Exception Report | This report is used to Output Exceptions resulting from the Results Outcome Upload (electronic submission of results) process. It is based on the existing exception report (ASSR5340) used by the Forms based Single Unit Upload, but is enhanced to report multiple units and to include user defined error messages. The report is available to be run both as a Staff Connect menu option and as a URL link from the Upload Results (SCRUPLD) application. |
| ASSRC450 | Rollbook Transfer Validation Exception | This report is part of Callista Staff Connect and displays the exceptions from an instance of the Transfer Grades function. |
| ASSRC640 | Required Examination Report | This report is used to display scheduled examinations for units in a particular course using different criteria to search by to obtain the results. The screen information is based on the existing Exam Attendance Rolls (ASSR0640) in SMS. |
| ASSRC6F0 | Exam Attendance Rolls | This report is used by exam supervisors to record the attendance/non-attendance of students at examinations. For example, it can be used during examination periods to record comments about individual students attending or not attending examinations. The screen information is based on the existing Exam Attendance Rolls (ASSR06F0) in SMS. |
| CALRC320 | Rollover Calendar Report | This report is used to run as part of the calendar rollover process. The report displays details of the new calendar instances, relationships and date alias instances created during the rollover. The report also displays any exceptions encountered during the rollover process. The screen information is based on the existing Rollover Calendar Report (CALR0320) in SMS. |
| CALRC620 | Calendar Date Report | This report is used to provide a list of Date Aliases for review for Calendar Instances within a specified Date Range. The screen information is based on the existing Calendar Date Report (CALR0620) in SMS. |
| CALRC630 | Date Alias Instance Report | This report is used to provide a list of Date Alias Instance details a specified Date Range. An option is available to include offset and pairs details. The screen information is based on the existing Date Alias Instance Report (CALR0630) in SMS. |
| CRSRC623 | Unit Listings | This report is used to list Unit Version details with a range of criteria to search by to obtain results. Can be used to provide information on a review of Unit Versions or rollover of Units. The screen information is based on the existing Course Listing Report (CRSR0623) in SMS. |
| CRSRC625 | Course Date Report Extended | This report is used to list detailed information about courses for the purpose of review on an annual basis. The screen information is based on the existing Course Data Report - Extended (CRSR0625) in SMS. |
| CRSRC626 | Course Listings | This report is used to display a list of course versions, with a range of criteria to search by to obtain results. Can be used to provide information on a review of courses or rollover of courses. The screen information is based on the existing Course Listing Report (CRSR0626) in SMS. |
| ECAN | ECAN | This application displays the eCAN selected in the ECAN Selection screen. |
| ECANSEL | ECAN Selection | See ECAN. This application displays a list of eCAN's available for selection. |
| ENRRC600 | Unit Enrolment Statistics Report | This report aims to present Statistical Data (in terms of enrolled students and EFTSL) for a unit offering option. The report provides basic Unit Offering information along with Summary Statistics such as Total Number of Students, Student Numbers by Gender, etc. The report integrates with the Unit Class List by providing navigation via the Unit Code in the context of the Unit Offering Option. At this stage, only HE units will be included. The output of the report can be delivered in two different ways, HTML and a Delimited file. |
| ENRRC830 | International Student Enrolment Details | This report is used to show a list of international students in a given Course Offering or set of Course Offerings according to the Course Status selected. The report defines international students via nominated Government Student Status and can be run for students originating form a particular country. The screen information is based on the existing International Student Enrolment Detail Report (ENRR0830) in SMS. |
| INQRC005 | Unit Class List | This function allows a Unit Class List to be downloaded. The format of the Unit Class List follows the Callista standard Class List format (INQF12E0 – Class List Inquiry). The information provided in the list is basic Student Course Attempt and Student Unit Attempt information, along with a student’s Address Details. The output of the report can be delivered in two different ways, HTML and a Delimited file.
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| INQRC006 | Unit Class List Labels | This function allows Unit Class List Labels to be downloaded. The labels are address labels for students in a particular Unit, Academic and Teaching Period. If the student is Deceased, then their address will not be displayed. The label has the students name, address and the Australian Post Bar Code. This function is very similar to INQRC005. IDGR2100 can also be referred to.
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| INQRC007 | Unit Class List with Person Image | This function allows a Unit Class List to be run using criteria such as Person ID Group, Teaching Period and different Unit Attempt Statuses. |
| INQRC010 | Organisational Unit Class List | This application allows for Administrative staff to produce Organisational Unit Class Lists. That is, a Unit Class List can be produced for either School or Faculty. The format of the Organisational Unit Class List follows the format of INQF12E0 - Organisational Unit Class List Inquiry. The information provided is basic Student Course Attempt and Student Unit Attempt information, along with a student’s Address Details, obtainable by Owning Organisational Unit as a parameter. This function accepts parameters from a web application. When the report is called, the parameters and Output Type is passed in the command line to Oracle Reports. Oracle Reports, using the command line, determines the output (HTML or delimited) and the data to be shown. This function is very similar to INQRC005.
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| INTRC110 | Unmatched Credits Report | This report is used to display students' and sponsors' available system credit amounts, with a range of criteria to search by to obtain the results. The screen information is based on the existing System Credits Report (INTR0110) in SMS. |
| INTRC133 | Schedule of Invoice Transactions | This report is used to to generate a report that lists all invoice transactions (invoices, credit memos and refunds) produced during a specified date range. The screen information is based on the existing System Credits Report (INTR0133) in SMS. |
| INTRC134 | Schedule of Payments & Reversals | This report is used to list all the payment transactions (payment and reversals) processed during a nominated period, with a range of criteria to search by to obtain results. The screen information is based on the existing System Credits Report (INTR0134) in SMS. |
| PE-PREFS | Student Person Prefs | The Person Preferences Update Application allows users to alter their Callista Connect preferences, like their web style. This application does not include the person image functionality. |
| PRGRC005 | Progression Report | This report contains a condensed view of student progression details, including basic Course Completion information. Both delimited file and formatted report outputs are possible. |
| SCADMSN | Admission Details | This application displays a student’s Admission Details in context from Display Person Details. |
| SCADVST | Advanced Standing Details | This provides users with an online method of enquiring on a student’s Advanced Standing. Information available includes Person Details, Course Details and Advanced Standing Details such as, Unit Code, Description, Credit Points and Total Credit Points, Institution and Advanced Standing Status. |
| SCAOINQ | Activity Inquiry | This function allows the user to inquire on students enrolled in a particular activity (similar to INQF12G0). It also enables the user to allocate students to an activity or move students between activities. (As in ENRF4200 and ENRF4250.) |
| SCAPI | Alternate ID Details | This function enables the display of specific details surrounding the students’ Alternate ID's, such as Alternate Types along with Start and End Dates. |
| SCCALTYPE | Calendar Type Parameter List | This is a search function that displays information when the Find Calendar Type button is selected in Staff Connect. For example, when the button is selected in Calendar Date Report (CALRC620) or Date Alias Instance Report (CALR630). |
| SCCANDR | Candidature | This contains information for staff to view a student’s Candidature Details. This includes details about the Enrolled Courses, Field of Study and Socio-economic Objectives. |
| SCCCPLST | Correspondence Category Parameter List | This function allows a list of Correspondence Categories and Description to be displayed, searched on, and selected as a parameter. |
| SCCILST | Teaching Period List | This has two functions. One provides the ability for users to select a Teaching Period. This can be used to select the Teaching Period for a predefined Academic Period for use in the Enter Search Criteria Application, however, it can also be utilised by other Self Serve Applications. A second function means that a list can also be created using the Find Examination Period button in Required Examination Report (ASSRC640). In the displayed list, the word 'Teaching' is replaced with the word 'Examination'. |
| SCCLHIST | Cross Listing History Inquiry | This function is used to view a complete history of saved changes that have been made to a Cross-Listing. This screen is accessed in context of a Cross-Listing via the Cross-Listing History Inquiry button in SCCLMAIN in Staff Connect. A Cross-Listing is a set of related units that deliver the same course material. They are created specifically for transferring cross-listed unit data from Callista SMS to an institution's Learning Management System (LMS). For more information, also see the SMS-LMS Interface Help page. |
| SCCLMAIN | Maintain Cross Listing | This function is used to create a new Cross-Listing or modify an existing Cross-Listing. For example, to add or remove units from the Cross-Listing, indicate that the Cross-Listing is ready/not ready for loading to the LMS, or mark the Cross-Listing as Inactive. This function is accessed from SCCLSELECT via the New Cross-Listing button (to Create a new Cross-Listing), or via a selected Cross-Listing in the Cross-Listing Search Results list in SCCLSELECT (to modify an existing Cross-Listing). For more information, also see the SMS-LMS Interface Help page. |
| SCCLSELECT | Search Cross Listings | This function is used to search for a Cross-Listing (Active or Inactive) and perform one or more of the following actions:
This function is accessed from the main menu in Staff Connect. For more information, also see the SMS-LMS Interface Help page. |
| SCCMP | Course Completion Details | This function allows the enquiry on Course Completion rules for a student’s Course Attempt. It shows and evaluate the rules. Outcomes for both predictive and current modes are provided, such as Current and Projected Course Completion Status, as well as Course Completion Rules. |
| SCCOUPLST | Course Org Unit Parameter List | This function allows a search to be performed on Course Responsible Organisational Units that produces a list displaying the Organisational Unit(s) as well as the Start Date, Status, Member Type and Description for each record found. |
| SCCPLST | Course Parameter List | This function allows a list of valid Course Codes and their Title to be displayed, searched on, and selected as a parameter for the Enter Search Criteria function. The user can also search on Inactive Courses. |
| SCCVOUPLST | Course Responsible Org Unit List | This screen displays a list of results when a 'Find Responsible Organisational Unit' button is selected within Staff Connect. |
| SCDJRD | Display Job Run Details | This function allows a user to view a list of all Scheduled Report Outputs that have been generated by the user and also to view the run status of any of their Scheduled Reports, including the Report Status (e.g. SCHEDULED, RUNNING), the Date, Time Submitted, Started, and Completed. The function also allows the user to view the Output File Details like File Name, File Size, and the Report Output Type related to the report. |
| SCDTALIAS | Date Alias Parameter List | This is a search function that displays information when the Find Date Alias button is selected in Staff Connect. For example, when the button is selected in Date Alias Instance Report (CALR630). |
| SCEXAM | Exam Details | This application provides staff with Examination Details of a particular student, such as Unit Code, Paper Name, Start Date, Time and Duration, Location, Venue and Seat Number, if available. |
| SCEXAMDT | Exam Date Parameter List | This is a search function that displays information when the Find Examination Date button is selected in Staff Connect. For example, when the button is selected in Exam Attendance Rolls (ASSRC6F0). |
| SCEXMSEES | Exam Session Parameters List | This is a search function that displays information when the Find Examination Session button is selected in Staff Connect. For example, when the button is selected in Exam Attendance Rolls (ASSRC6F0). |
| SCFCPL | Fee Category Parameter | This is a search function that displays information when the Find Fee Category button is selected in Staff Connect. For example, when the button is selected in System Credit Report (INTRC110). |
| SCFCPLST | Fee Category Parameter List | This function allows a list of Fee Categories and Description to be displayed, searched on, and selected as a parameter. |
| SCFUPLD | Upload File To Database | This function provides the functionality to browse and move or upload a file from the user’s machine, to the Application Server, then on to the database for processing. |
| SCGTSTDSTS | Government Student Status Parameter | This is a search function that displays information when the Find Student Status button is selected in Staff Connect. For example, when the button is selected in International Student Enrolment Details (ENRRC830). |
| SCIDGU | Upload Person ID Group | This function provides the ability for users to upload a series of Person IDs from a file and create a Person ID Group, which could then be used as a parameter for most reports. Fields include Group Code, Description and File To upload. |
| SCINTER | Intermission | This allows for the enquiry on a student’s Intermission Details, such as Start and End Date. |
| SCMLSTN | Milestone | This function allows an institution to inquire on a student’s Milestone Details. The data displayed includes the Milestone Type, Description, Status, and Due Date, and is called in the context of the student’s Candidature Details. |
| SCPADDR | Person Address Details | This application allows for the display of a Persons’ Address. One Address is displayed at one time. This application is enquiry only. |
| SCPARAM | Parameter Interface | It enables the Entry/Selection of values for the report’s parameters and enables the immediate execution of the report or the scheduling of the report. Included are, Output Format, Academic Period, Teaching Period, Progression Report, Unit Code (Mode, Attempt Status and Class), and Location Code, etc. See individual reports above, under Main Screen Order - Reports, for information. |
| SCPEDTL | Person Details | This is a generic function that allows for the inquiry of a student’s Person Details, which includes the deceased check box, staff member check box and an Encumbrance flag. This is enquiry only. The ability to update Person Details is not available. |
| SCPEIMAGE | Student Photo | This function displays a photograph of the selected student. See also ENRF3510. |
| SCPENT | Person Notes | This application displays a student’s Person Notes in text format in context from Display Person Details. Data to be displayed includes Note Type, who last updated the Note, Date the note was last updated and Note Text. This is enquiry only. |
| SCPESRCH | Person Detail Parameters Search | This screen is used to display a list of search results when a 'Find Person ID' button is selected within Staff Connect. |
| SCPIGLST | Person ID Group Parameter List | This function allows a search to be performed on Person ID Groups that produces a list displaying the Group ID and Description for each record found. |
| SCPNSRLST | Sponsor Code Parameter List | This function allows a search to be performed on Sponsor Code that produces a list displaying the Sponsor Code as well as the Sponsor Type, Sponsor ID and Sponsor Name for each record found. |
| SCPQUAL | Previous Qualifications | This function allows for the enquiry upon a student’s prior tertiary education qualification details. Included are Tertiary Education, Institution and Country.. |
| SCPRG | Course Progression Details | This function provides details about a student’s Progression in a course. This includes Granted Advanced Standing Credit Points, Passed Credit Points, Total Achieved Credit Points, Current and Future Enrolled Units Credit Points, Course GPA and Course WAM. This application is enquiry only. |
| Staff Connect Electronic Rollbook (VET) | This section is VET only. See also Maintain Attendance Recording Method (ENRF01Z0). | |
| SCRBACT | Maintain Activities | Provides institutions with the ability to define attendance activities for a particular Rollbook. |
| SCRBASSR | Maintain Assessment Task Results | Used to record results for the assessment tasks for a student in a Rollbook. |
| SCRBASTK | Maintain Assessment Task Results | Used to define Assessment Tasks for a Rollbook. |
| SCRBATT | Maintain Attendance | This function provides the ability to capture students’ attendance for an activity in a particular unit. |
| SCRBAUT | Authorise Users | Provides the ability to add authorised users to a Rollbook. These users are given access to a Rollbook with either UPDATE or VIEW access. There are three types of users in the Rollbook:
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| SCRBCRE | Create Rollbook | This function provides the facility for users to create a Rollbook. The Rollbook may be created from scratch or give access to the SCRBCSSR application. |
| SCRBCSSR | Copy Rollbook | Used to create rollbooks based on an existing Rollbook. |
| SCRBGRD | Maintain Rollbook Final Grade | Used to record final grades for students in a Rollbook. |
| SCRBMNT | Maintain Rollbooks | This function allows users to mark the roll for a particular activity and to submit the roll when the program of activities is completed. It can also be used to access forms used to search for and select staff to be authorised to use or view this Rollbook. |
| SCRBPOTDTL | View Potential Student Details | This function allows users to view potential student details. |
| SCRBRSC | Maintain Record of Student Contact | Used to record contact with a students. |
| SCRBSTDTL | View Student Details | Used to display details for a students. |
| SCRBSTU | Add Maintain Students | The functionality to identify and add students to a Rollbook. There are three types of student selection that can be used to identify students for inclusion in the Rollbook:
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| SCRBUNT | Maintain Unit | Used to maintain units for a Rollbook. |
| SCRBUNTACT | Maintain Unit Activities | Used to maintain unit activities for a Rollbook. |
| SCRBVIE | Search and View Rollbooks | The function provides the ability to search for a Rollbook. There are three types of searches required. The first being a return of all ‘Today’s Rollbooks’; the second being a return of all ‘My Rollbooks’ and the third being a general search allowing for searching on Rollbooks that match specific criteria. |
| SCRUPLD | Upload Results (Multiple/Single Units) | This function is used to validate a file containing results for units in the Electronic Upload Process. It accommodates files containing both single and multiple units. The existing Callista Upload process (ASSF5340) only caters for single unit uploads. Included in Multiple Units are Teaching Period, Start and End Dates, comments and File to Upload. |
| SCRUVS | Notify User of Upload Validation Summary | This function is used to provide users with a Summary of Results of the Validation Process in the Electronic Submission of Results process. The file is able to be uploaded if there are no errors reported in the Validation Summary. |
| SCSATT | Student Activity Timetable Details | This application provides staff with a personalised Timetable of a particular student’s activities for a nominated activity period. This application allows for the display of a Venue Description and the student Unit Attempt Location and Unit Class. This application is enquiry only. Callista Attend needs to be installed for the application to function. |
| SCSCA | Student Course Details | This student Course Attempt Enrolment application is used to provide users with an online method of viewing a student’s Course Attempt Details. Included are Course Code/Type/Title/Attempt Status, Attendance Mode/Type, and Dates for Commencement/Completed/Discontinued. |
| SCSCANT | Student Course Notes | This application displays a student’s Course Attempt Notes in context of a Course Attempt. Data to be displayed includes, Course Code, Note Type, who last updated the Note, the Date the Note was last updated, and Note Text. |
| SCSCHOL | Scholarships | This application displays details of a student’s scholarships in context of a person. Included are Scholarship Code and Description, Start and End Dates, the amount, Unit Code and Account Number. |
| SCSECSC | Secondary School Details | This application contains information for staff to view a student’s secondary school performance details. Include are Australian Secondary School details as well as Overseas Secondary Education Details. |
| SCSPSRCH | Sponsor Code Parameter Search | This screen is used to display a list of search results when a 'Find Sponsor Code' button is selected within Staff Connect. |
| SCSPVSR | Supervisor Details | This function displays all Supervisor Details, such as when Supervision Starts and Ends, as well as Supervision Type for a student’s Research Candidature information (such as Organisational Unit, Commencement Date and Attendance Percentage). |
SCSRCH |
Enter Search Criteria | This function provides the user with the ability to search on a variety of criteria, and takes the user either to the Display Search Results function (if more than one record is returned by the search) or directly to the selected page (if only one student with one course attempt is returned). The resulting search application can be customised by the institution at the template level to enable a variety of formats (such as simple and advanced searches) to be available to users. |
| SCSRSLT | Search Results | This displays the results of the enter search criteria function, and allows users to navigate to a Staff Connect Enquiry application in the context of a student and their course. Information available includes Person ID, Name, Preferred Given Name, Sex, Date of Birth, Select Course, and the ability to scroll to the next student if more than one. |
| SCSTAT | Statistical Details | The Callista Connect Government Statistics application is used to provide users with an online method of viewing a student’s Government Statistics collected by DEST. Information available includes whether or not they are an Australian Aboriginal or Torres Strait Islander, if Residence is permanent or not, Country of Birth, whether they have another language other than English and their Postcodes |
| SCSUA | Unit Enrolment Details (Finalised and Unfinalised) | This student Unit Enrolment application is used to provide users with an online method of viewing a student’s Unit Enrolment Details and their results. Included are both Course and Unit Details. Information available includes: Period, Unit Code/Version, Unit name, location, unit class, status, Enrolled CP, Contact Hrs, Achieved CP, Supervised Hrs, EFTSL, Mark, Grade, Finalised Result. |
| SCSUAF | Finalised Unit Enrolment Details | This student Unit Enrolment application is used to provide users with an online method of viewing a student’s unit enrolment details and their finalised results. |
| SCUOOUPLST | Unit Owning Organisational Unit Parameter List | This function allows a search to be performed on Unit Owning Organisational Units that produces a list displaying the Organisational Unit(s) as well as the Start Date, Status, Member Type and Description for each record found. |
| SCUSET | Student Unit Sets | This student Unit Set Attempt application is used to provide users with an online method of viewing a student’s Unit Set Details such as Unit Set Code, Unit Set Category, Unit Set Attempt Status, Unit Set Title, Primary Set and Selection Date. |
| SCUSRCH | Unit Parameter List | This function allows a list of valid Unit Codes and their Title to be searched on, displayed and selected as a parameter for the Enter Search Criteria function. This list is displayed as an HTML window. |
| SCUVOUSRCH | Unit Code List | This screen is used to display a list of results when a 'Find Unit Code' button is selected within Staff Connect. For example, selecting this button in Unit Class List (INQRC005). |
| SCVENUE | Venue Parameter List | This is a search function that displays information when the Find Examination Venue button is selected in Staff Connect. For example, when the button is selected in Exam Attendance Rolls (ASSRC6F0). |
| SCVROF | View Report Output | This function allows a user to view the output of their reports from a repository. A hyperlink on each file is provided from the Display Job Run Details function above to view the document. |
| SECRC044 | System Security Roles Report | This report is used to provide a a list of all selected system security roles and details of those roles, and details of any privileges on views assigned to roles. The screen information is based on the existing System Security Roles Report (SECR0044) in SMS. |
| UOOUPL | Unit Owning Organisational Unit Parameter List | This function allows a list of Unit Owning Organisational Units and their Start Date and Title to be displayed, searched on, and selected as a parameter. |
Note: Web logging is provided as per student Callista Connect functionality, however this functionality can be turned off at the institution's discretion.
SCSRCH - Enter Search Criteria
This function is to be used in various ways by the institution. In the first instance the application is able to be configured in the application template to search for a student according to all the parameters available. In this case, if a new search is required then the user has to go back to the search application through the dynamic menu structure. The institution is able to modify the template to include or exclude search criteria and can create multiple instances of the search application in different formats, thus enabling the concept of simple and advanced searches to be established.
Additionally, the function can be grouped with other Staff Connect functions/pages, so that users can perform a search while in the context of a page. This enables the user to change the student they are viewing without having to navigate out of the page they are working in. This can be completed by hard coding the destination page into the search template rather than using the destination page LOV.
For example, if the user is looking at Person ID 91929291 in a Current Enrolment page, they can key in a simple search criteria (such as ID, Name) at the top of the page and search. If the search returns more than one record then the Display Search Results application should be displayed. If the search returns one student record only, the page that the staff member is currently using should be used as the page to navigate to.
To determine the page to take the user to from the Enter Search Criteria function the user has access to a menu list as a search parameter. This enables the user to specify the page to navigate to following the selection of the student.
This menu is granted to the person or security role and has the ‘Search Menu’ check box selected. Only one SSF menu can have this check box set per person or security role. If a user has more than one security role with different menus set as the Search Menu then the application displays the first menu it encounters.
When run, the Enter Search Criteria application identifies the appropriate menu codes from the dynamic menu, but looks for the ‘Search Menu’ check box rather than the default SSF menu check box. The user then uses this LOV to select the application they wish to go to, after selecting a context Person ID. When they click the Search button, the selected page from the LOV is stored in a parameter until required.
| CODE | HEADING | OBJECT TYPE | DESCRIPTION |
| ASSJ5341 | Upload Student Unit Attempt Outcomes | Job | This existing report is changed so that it is possible to call it from the Staff Connect reporting interface as well as via Callista web forms. |
| ASSR06F0 | Exam Attendance Rolls | Report | This report produces a list of students who are expected to attend a specific examination at a particular venue and session. This job is run during examination periods to provide information which can be used to:
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| ASSR0640 | Required Examinations Report | Report | This report is used primarily by institutions not using the Exam Timetabling Subsystem to schedule their examinations, however other institutions may use it for checking purposes prior to exams being scheduled. |
| CALR0320 | Rollover Calendar Report | Report | This report displays detail of the new Calendar Instances, their relationship and the new Date Alias Instances created as a result of running the Rollover Calendar process in Maintain Calendar Type form (CALF0220). |
| CALR0620 | Calendar Date Report | Report | This report produces a list of important University Dates (Date Alias descriptions and values). |
| CALR0630 | Date Alias Instance Report | Report | This report provides a list of Date Alias Instance details a specified Date Range. An option is available to include offset and pairs details. This report is run:
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| CRSR0623 | Unit Listing | Report | This report is run to provide information on Unit Versions for the purpose of:
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| CRSR0625 | Course Data Report - Extended | Report | This report lists detailed information about courses for the purpose of review on an annual basis. This job is run to provide information on courses for the purpose of:
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| CRSR0626 | Course Listing | Report | This report is run to provide information on courses for the purpose of:
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| ENRF3510 | Inquiry On Person Image | Form | The Inquire on person image form allows users to view a stored image of a person. The form is being updated to:
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| ENRJ6100 | Create Unit Enrolment Statistics | Job | This job summarises current Enrolment data at the Unit Offering Option level and stores this data in the unit_enr_statistics table. This data can be used by the Unit Statistics Report. At this stage, only HE units will be included. |
| ENRR0830 | International Student Enrolment Detail Report | Report | This report a list of international students in a given Course Offering or set of Course Offerings according to the Course Status selected. The report defines international students via nominated Government Student Status and can be run for students originating form a particular country. |
| INTR0110 | System Credits Report | Report | The report lists students' and sponsors' available system credit amounts. Credit may result, for example, from an initial overpayment of fees, or because of a reduction in assessed fees after payment - commonly because of reduced load. |
| INTR0133 | Schedule of Invoice Transactions | Report | Generates a report that lists all invoice transactions (invoices, credit memos and refunds) produced during a specified date range. Each transaction type is listed separately within the report and can be sorted by customer name or customer number |
| INTR0134 | Schedule of Payments and Reversals | Report | To generate a report that outlines all payment transactions (payments and reversals) processed during a specified date range. |
| JBSF4110 | Maintain Report Details | Form | This function provides details about each report and should be maintained by System Administrators. Details include the report name and specific configuration details. Some existing form details are not enabled if the Allow Connect Output Types box is checked. Note: It is envisaged that in future, the Connect Output Types may be merged with the existing System Output Types, making all output types available to all reports. |
| JBSF4130 | Maintain Job Output Types | Form | This function enables System Administrators to define which types of output (e.g. PDF, HTML) are available for a Staff Connect Reports. The function provides the ability to define the characters to be used as a delimiter and the field wrapper (e.g. 'data, with a comma', where ' is the wrapper and , the delimiter) for delimited file output types. |
| JBSF4180 | Maintain System Parameters | Form | This function allows the creation and maintenance of System Parameters. Standard attributes of the parameter are defined, such as its Type. For example, Text Field, check box, Select List or a look up using the Parameter Lists identified in function Search Capabilities. This form acts as a query-only 'find form' when called from JBSF4190 – Maintain Job Parameters. |
| JBSF4190 | Maintain Job Parameters | Form | This
function allows the registering of parameters to be used by a report (job).
The Staff Connect Parameter Interface application uses this data to display
the parameters for a Staff Connect Report. Ability to override the system
definition is provided by this function. JBSF4180 (Maintain System Parameters) can be used as a query-only 'find form' in order to assist users in finding an appropriate system parameter. |
| JBSF4410 | Maintain Run Windows | Form | This function provides System Administrators with the ability to set up Time Limits on reports. The Time Limit indicates the elapsed time between when the report started to run and the current time. Users do not have the ability to specifically schedule requests; requests are automatically scheduled on their behalf. This function provides the Automatically Cancel a Staff Connect Report Request function, the Time Limit which reports should be allowed to run in the Staff Connect environment. |
| JBSF5300 | Maintain Request Job Run | Form | The function provides System Administrators the ability to view the scheduled job queue and cancel any user report request. |
| JBSJ9110 | Delete Old Job Requests | Job | This function deletes all report outputs and related job run details after a specified period. |
| SECF0021 | Maintain System Users | Form | This function allows information to be added to existing persons to record them as System users. In addition, it also provides for the user’s access to be restricted to data for particular Organisational Units or data for particular Correspondence Types. |
| SECF0062 | Person Menu and Function Grants | Form | This form allows users to identify which SSF Menu will be utilised by the Enter Search Results Application. |
| SECF0063 | Security role Menu and Function Grants | Form | This form allows users to identify which SSF Menu will be utilised by the Enter Search Results Application for a particular role. |
| SECR0044 | System Security Roles Report | Report | This report is run to provide details of the available security roles. This report can be used when reviewing roles or to provide information on aspects of a particular role. |
Last Modified on 31 May, 2012 4:04 PM
History Information
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