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Record of Student Contact

This screen allows the user to capture the details of contact made with students. Such contact might either be lecturer or student initiated and may take on the form of face-to-face conversation, a telephone call, mail or an email. The Contact Type values and whether they constitute 'Participation' for the unit, are recorded in ENRF01Z5.

The Contact Details screen provides the ability for an authorised user to update an existing contact record, add a new contact and define the contact type, and view all of the contact history recorded for a student in a Rollbook.  The history will be sorted from the most recent date at the top of the list, to the oldest date at the bottom of the list.

To open the Record Student Contact page click on the button in Maintain Rollbooks.

The following details of the context Rollbook are displayed:

• Rollbook ID
• Description
• Teaching Period/s
• Rollbook Type
• Location
• Owner
• Unit Code (only for Rollbook Type = SINGLE UNIT)

The following details of the context student are displayed:

• Student ID
• Name (Surname, Title, Given names)
• Course Code/s (where Rollbook type = MULTI UNIT and the student is enrolled in units that straddle more than one Course then all Course Codes will be listed)
• Unit
• Unit Status (single-unit)
  

An example of the Record Student Contact screen for a Single Student Rollbook is shown below:

When the user captures the Contact Details, they will be able to define the type of contact being made. They also have the ability to record free text information to describe in more detail the contact that occurred.

To record contact with a student:

• Enter/Select the Contact Date.
• Select the Unit Code/s (in the case of Multiple Unit or Single Student Rollbooks where the contact may be made specifically for only one of the units in the Rollbook - the user will be required to select the unit/s that the contact is relevant for.  The Contact Type selected will apply to all units chosen
• Select the Contact Type which will have an associated Participation value
• Enter text in Details field if required
• Click on the Save button or the Maintain Rollbook button if you wish to save and return to the Maintain Rollbook screen
• If you do not wish to save the details that you have entered for this student then click on the Cancel button.

The Record Student Contact screen for a Multiunit Rollbook is the same except that multiple units may be present in the Student Details section and an additional column for recording details is included. For Multiunit Rollbooks, the user will be required to select the unit/s that the contact is relevant for and the Contact Type selected will apply to all units chosen.

Validations:

• For Multiple-unit Rollbooks, an error is generated if Contact Date, Unit and Contact Type details are not recorded
• For Single Rollbooks, an error is generated if Contact Date and Contact Type details are not recorded
• An error is generated if the Contact Date is not in the format DD/MM/YYYY
• An error is generated if Contact Date is before 01/01/1900

Last Modified on: 10 September, 2009 2:34 PM

History Information