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Applicant Portal

Applicant Portal is a public Callista Connect application that enables:

• Existing and prospective students to apply for admission to a course.
• Applicants to apply for a scholarship. (For more information, see Scholarships in Applicant Portal.)
• Agents to lodge an application on behalf of applicants. (For more information, see Agents in Applicant Portal.)
  Note: Agents may choose to lodge an application on behalf of an applicant via Applicant Portal (see Agents in Applicant Portal) or Agent Connect.

For more information about Callista Connect, see Understanding Callista Connect.

This Help page contains the following information:

• Administration Forms
• Applicant Portal - Images of the Application List and Associated Screens and Forms
• Applicant Portal Screens
  • Starting Point
  • Application List Window
  • Apply for Standard Course Steps 1-14
  • Apply for Course Transfer Steps 1-5
• Configuration Requirements

The following information assists the 'administrator' in understanding the complexities of Applicant Portal and the relationship between forms, jobs and reports. It is not intended to be Online Help for the 'applicant'.

Note: Before using Applicant Portal, applicants must first create an account via the Create Account application (APCRACNT). However, existing students can use their Student Connect Log in details to access Applicant Portal. (Go to, Starting Point, below for more information.)

Related SMS Forms

The following SMS forms (listed in alphabetical order by form code) affect the way Applicant Portal works:

Applicant Portal - Images of the Application List and Associated Screens and Forms

The following images reveal the process from entry into the Applicant portal, either from the Student Connect or the Login screen.

These images relate only to Course Applications. For details relating to Scholarship applications see Scholarships in Applicant Portal.

For details and instructions relating to Agents lodging applications on behalf of applicants, see Agents in Applicant Portal.

Application List (APAPPLST) Window

The first image shows screens (or applications) that lead to the Application List, and when in the Application List screen, where buttons on the screen take the user to. Note the administration form associated with the screen which administrators may use to edit/review the data relevant to that screen.

Standard Course or Non-award Course Process, including the Course Transfer Process

The second image shows the process of applying for a Standard Course (15 step process - blue) or Non-award Course process and the different screens that are shown in each of the steps. Note the actual form associated with the screen. Also shown is the Course Transfer process (five steps - purple).

Applicant Portal Screens

The following screens are shown in the logical order in which they appear in the Admission Portal Application Process and describe how the Applicant Portal is used. Screens (applications) which are accessed via buttons, such as on the Application List window, are listed under the Application List.

Starting Point

Existing students can access Applicant Portal:

1. From Student Connect

• From a link in the Student Connect menu. Clicking on the link will launch the Applicant List (APAPPLLST) in a separate window. If the student is already logged in they do NOT have to re-authenticate.

Or

2. Directly via Login (LGNAPPL)

• Directly via the Applicant Portal URL, i.e. the same Login page that applicants currently use. Students enter in their Student Connect login details and gain access to Applicant Portal via the Applicant List (APAPPLLST).
  • If the student has forgotten their login details they can request this via the Request Account Details (APREQACDTL) button. See below. An email is sent to the Applicant's email address with their account details.
  • If the student does not have an account, they are prompted to create an account via the Record Applicant Details (APCRACNT) button. See below.

Request Account Details (APREQACDTL)

This function is invoked when an Applicant selects the forgotten Username or Password link from the login page. The Applicant is prompted to enter the email address they have previously recorded with their application. If the email address is matched to an Applicant record then the Security Question is displayed to the Applicant and the Applicant is prompted to enter an answer to the question. The answer entered is compared to the Security Question Answer that is held for the Applicant. If the answer matches, then a reminder email is sent to the email address recorded, using the Email Username/Password Reminder function. If the answer entered does not match the answer held for the Applicant, then the Applicant is informed and they are asked to try again. The Applicant can make as many attempts as required.

If the email address cannot be matched, the Application returns a message to the Applicant suggesting creating a new account in the Create Applicant Account screen.

If the email address does exist, and the Applicant is not active, then a message is displayed to the application informing them that their account is inactive and what action the user must take.

Optionally, the institution is able to ask the Applicant to provide an email address without having to answer a Security Question.

Validations include:

• Email address entered does not exist.
• Email account exists against an applicant but no record exists in AP_SELF_SERVE_USER.
• Email account exists against an applicant but the record in AP_SELF_SERVE_USER has an active_ind = N.
• Email account exists against an applicant but in AP_SELF_SERVE_ USER either the security question or security answer fields are null.
• Answer entered does not match or is NULL.

It is possible for existing students to gain access to Applicant Portal regardless of whether or not the institution has employed the CALLISTAID or LDAP authentication type for Student Connect.

Record Applicant Details (APCRACNT)

This application allows applicants to record their basic details, including their name, a preferred name format, date of birth, gender and an email address. The name format poplist only displays Name Format Codes that are mapped to the System Name Format Type of Applicant in ADMF0620.

This application creates user accounts which will allow applicants to login to Applicant Portal. It includes the following new fields:

• Password
• Confirm Password
• Security Question
• Security Answer

If the surname, first name and date of birth match an existing applicant then the new account is not created and an error is generated with a message advising the user to contact their System Administrator.

On submitting the data, and assuming all validations have passed, a record is created in the AP_SELF_SERVE_USER table, which contains the Password, Security Question and Security Answer data. The CALLISTAID authentication logic uses this information when authenticating an applicant. The applicant’s username is system generated and will be the applicant ID.

Once the record has been inserted, an email is sent to the applicant advising them of their login details. A page is displayed telling the applicant that their account has been successfully created and that an email has been sent containing their login details. The page also contains a link which will take them to the applicant portal login page. It is important to note that, at this point, the applicant is NOT logged in. To log in they will need to click on the link to the login page and enter their login details as advised in the email.

In addition to the existing Create Applicant Account application, a self serve application needs to be created which is called when the applicant is logged in. This application is known as APCRACNT-A (Record Applicant Details - see below) and has its self serve access code set to ‘APPLICANT’. It is a virtual replica of APCRACNT, except that Password, Confirm Password, Security Question and Security Answer are not displayed. In addition, by default, the application is displayed in read-only mode, meaning none of the fields are editable by the user. If they wish, clients can set the fields to editable via metadata in SSFF1300. Please note, if the s_ap_transfer_status is not equal to NOT-APPLIC for the ap_applicant record, then the record cannot be updated regardless of the setup in SSFF1300.

Other validations that will fire upon pressing the ‘Continue' button will be:

• Check all mandatory fields
• Standard Callista SMS age check of the Date of Birth, and
• Format check of the email address entered
• Password must be at least 8 characters long
• Confirm Password must match Password
• Can only update details when the applicant record has a transfer status with a mapped system status of NOT-APPLIC
• Password must be entered

If any of these validations fail, then the applicant is prevented from continuing to the next step and presented with an error message that identifies exactly what needs to be corrected.

If all validations complete successfully, then an applicant record is created in the Applicant Portal Applicant table, and the applicant presented with the next step in the process; Record Other Personal Details (APAPPDTL).

When this screen is called from the Review Application screen (APPAPLRVW), the navigation buttons will change from ‘Continue' to ‘Cancel/Save and Return'.

The Record Applicant Details screen is shown below:

Application List Window

Application List (APAPPLLST)

This screen is divided into two main sections:

• Course Applications - contains all the existing course application information
• Scholarship Applications - contains Scholarship Application information.

Course Applications

The Course Application section displays a list of Course applications that have been submitted or partially submitted by an applicant. It displays extended information on Course applications and provides links to functions, such as recording a Course Transfer application and recording a non-award application.

The applicant can track the overall progress of their applications in this screen. Should the applicant receive an offer (or a conditional offer) in a preference they will be able to navigate to the View Outcome Details and Respond to Offer function (APRESPOFFR) via the View Outcome Details button.

Course Preferences for an existing Applicant Portal application that were created by an administrator in the Direct Admissions Course form (ADMF3240) in SMS, are also listed on this screen.

Applications are listed by Submission Date (in descending order), Application Number (ascending), and Preference Number (ascending).

An unsubmitted application is one that has a System Transfer Status of NOT-APPLIC.

An Edit button is displayed for each unsubmitted application to enable the Applicant to navigate to another screen to update or complete the application (APCRACNT in context of the admission application).

Submitted Applications:

• A submitted application is one that has a System Transfer Status of TRANSFERRD (i.e. this is an application that has been submitted and transferred via ADMJ5000 to the Callista SMS Admission tables).
• A submitted application that has not yet been transferred (via ADMJ5000) to the SMS Admission tables, may have a System Transfer Status of PENDING or ERROR.

The View Application Details button allows the Applicant to view a submitted application through the Review Application function (APAPPLRVW).

Applicants have the option to withdraw a submitted application via the Withdraw Application button. The following applications can be withdrawn:

• Applications with a Transfer Status of TRANSFERRD that have been transferred to Callista SMS Admissions (via ADMJ5000).
  If withdrawn, the System Transfer Status of the application remains set to TRANSFERRD, and the System Transfer Status of all related applicant data and Preferences is updated to WITHDRAWN. A 'WITHDRAWN' label is displayed on the screen for the application.
  
• Applications submitted but not yet transferred to Callista SMS Admissions (i.e. applications with a Transfer Status of PENDING or ERROR).
  If withdrawn, the System Transfer Status of the application and all related preferences under the application is updated to WITHDRAWN.
  • If there are no other Pending applications, the System Transfer Status of all related applicant data, such as Secondary education, Other Qualifications, Employment, etc. is set to NOT-APPLIC and these details will be picked up when the applicant applies for another application.
  • If other PENDING or TRANSFERRD applications exist for the applicant, the Transfer Status of all related applicant data remains set to PENDING, ERROR or TRANSFERRD, as applicable.

Note: SMS administrators can view a withdrawn application in ADMF5200.

Buttons:

• The View Outcome Details button displays conditionally if a preference has an Outcome Status with a System Outcome Status of OFFER or COND-OFFER. This button navigates the applicant to the View Outcome Details and Respond to Offer function (APRESPOFFR).
• The Update Address button displays the Update Address (APUPDADDR) window. The applicant can change their address details.
• The Update Account Details button displays the Update Account (APUPDACCT) window. It allows applicants to alter their Applicant Portal account details.
• The Apply for Standard Course button or Apply for Non-award Course button See Step 1 below.
• The Apply for Course Transfer button. See Record Other Applicant Details (APAPPDTL) below.
• The Withdraw Application button is used to withdraw an application. The Withdraw button is only available in APAPPLLST until an offer is made or rejected by the institution.
  Note: Institutions can choose whether or not to make the Withdraw Application button available in APAPPLLST by setting the Checked Value check box to Y (button displays) or N (button not displayed) for S-SELF_SERVE_APPL_DATA in the Maintain Self Serve Application Data (SSFF1300) form.

The following fields will also be returned to the template. Although not displayed, they will be available for client use. The fields are:

• Other Given Name
• Preferred Given Name
• Name Format Code
• Citizenship Type
• System Citizenship Type

Scholarship Applications

The Scholarship Applications section displays information relating to Scholarships for which the applicant applied or is in the process of applying .
An 'Apply for Scholarship' button is available at the top of the screen (next to the other application buttons) and allows an applicant to create a new scholarship application. This button navigates to the first step of the Scholarship Application process, where the applicant can begin their application. If the applicant already has any non-submitted Scholarship Applications, then the details of these applications are available for update throughout this application.
The Scholarships Non-submitted Application section displays a list of all the scholarships that have currently been selected but have not yet been submitted. For Non-submitted scholarship applications, a single 'Edit' button is available, which navigates to the first step of the Scholarship Application process, loading any previously entered data. Applicants from that point will be able to navigate through each step of the application process, and update or enter new data as required before submitting their selected scholarship choices. Note that the 'Apply for Scholarship' button also navigates to the first step of the Scholarship Application process, and will function exactly the same way as the Edit application button, in that it will load data from any non-submitted scholarship application. This is to create consistency within the applicant portal while maintaining the single non-submitted application model.
Upon entry, this function will check that the non-submitted scholarships are still available for application. If a scholarship’s application period has passed then a lamp-style message will appear advising the applicant that they cannot submit an application for this scholarship.
The Submitted Scholarship section will display a list of all the scholarships that have been submitted, along with their application and outcome status.

The View Details button against a submitted scholarship will navigate to the Review Scholarship Application function (APSHRVW), in context of the selected scholarship only.
Below is a list of data for each scholarship that is referenced:

Non-Submitted Applications

• Scholarship Description
• Date of Application Creation.
• Date that application is due (this will be determined by the Scholarship offering instance ap_appl_end_dt_override)
• Whether that scholarship is offered in applicant portal
• The display expiry period defined in the configuration

Submitted Applications

• Date that Application was submitted
• The Outcome Status of the application
• The offer response status of the application
• The offer date of the application
• The offer expiry days from the Applicant Portal Configuration

Information shown on this screen is able to be edited and viewed in ADMF5000 and SCHF1020.

Invoked From:

• Student Connect
• Login (LGNAPPL)

Review Application (APPAPLRVW)

This screen displays all information entered by the applicant on one page. Additionally, the applicant is able to click on links that navigate to the step selected to enable them to update the details. Following any updates, the applicant is able to navigate directly back to this page, bypassing any steps.

A button to enable the applicant to view the Review Application details in a printer-friendly format is provided.The Edit buttons are not displayed when the application is accessed directly from the Application List (APAPPLST) for a submitted application.

Invoked From:

• The Application List via the View Application button

View Course Pref Outcome Details and Respond to Offer (APRESPOFFR)

This screen is part of the Application List (APAPPLST) window and is opened when the student selects the View Outcome Details button.

If an applicant has been granted an offer, or a conditional offer in a course preference, then they can access the View Course Preference Outcome Details and Respond to Offer screen from the Application List. 

Course preferences for an existing Applicant Portal application that were added via the Direct Admissions Course form (ADMF3240), and have a system outcome status of OFFER or COND-OFFER, are also displayed and available for response.

The screen displays details of the Course Preference and the outcome of the application.  It also allows an applicant to record an Offer Response Status, if applicable.  The list of Offer Response Statuses the applicant can record is restricted to those with an Applicant Portal Available Indicator set to 'Yes'. It is not possible to record an Offer Response if the applicant has been given a conditional offer and the Conditional Offer Satisfied Date has not been recorded.

If the applicant is an Educational Services for Overseas Student (ESOS), the agreement text is displayed above the Course Offer information. The ESOS applicant must accept the agreement prior to accepting the course admission offer.
Note: Institutions have the option of incorporating the agreement and offer into one step. In this case an institution may choose to remove the Agreement text and/or the Accept button.
They also have the option of configuring the agreement text. Details included in paper-based offer letters and contracts can also be replicated by the institution in the Agreement text, if required.

The application displays the following agreement details for ESOS applicants:

• Annual tuition fee
• OSHC
• Unit Set Fee
• Tuition Fees
• Accept button

The application displays the following details for all applicants, in the context of a course preference:

• Course preference details such as: Course Offering Option, Admission Period, Type of Place, and Unit Set
• Outcome Status and explanation
• Offer Response Status and explanation
• Offer Expiry Date
• Offer Date
• Details of a Conditional offer if applicable: conditional offer status and explanation, conditions
• Deferral details if applicable: status and explanation, deferral period

If a Student Course Attempt has a Fee Category defined and/or a Student Status that exists at the current date, then no change is made to the Fee Category value and/or Student Status when the Pre-enrolment process occurs. In these cases, depending on whether the pre-enrolment process occurs via ADMF3240 or ENRJ3100, a warning message is displayed in ADMF3240 or written to the S-LOG-ENTRY for ENRJ3100.

Once the information is selected, the student is taken back to the Application List window. See the Application List image above.

Invoked From:

• The Application List via the View Outcome Details button

Update Address Details (APUPDADDR)

This screen is part of the Application List (APAPPLST) window and is opened when the student selects the Update Address button.

The applicant can change their address details.

The applicant is asked if their address is in Australia, as per the Other Person Details Application (APAPPDTL) (Step 1 of 14 for an applicant applying for a Standard Course). The answer to this question is used to determine the Address Type as defined in the Maintain Applicant Portal Configuration form (ADMF0900).

If the applicant's Address Type is the same as the Domestic Address Type (as defined in ADMF0900), then the 'Yes' button will be pre-selected. If the applicant's Address Type is the same as the International Address Type (as defined in ADMF0900), then the 'No' radio button will be pre-selected. If the applicant’s Address Type does not match either of the configured address types, then no answer will be preselected and the person will need to answer the question before submitting the changed address.

Similarly to the Other Person Details Application, the address fields are displayed as per the Address Type definition.

The address lines display either the Applicant Portal address or the Callista SMS Person Address. To determine which address to display the following steps occur:

1. Determines the applicant’s Person ID, as defined in Alternate Person ID. If a record does not exist in the Alternate Person ID table, then the applicant's applicant portal address is displayed, otherwise move to step 2.
2. Determines the person’s current Correspondence Address. This is the record that has an Address Type with the Correspondence indicator set. The record must have a Start Date that has passed or is the Current Date, and either an End Date that has not passed or a null End Date.
3. Compares the person's Address Start Date (from step 2) to the applicant's Address Submission Date. If the Address Start Date is the same as, or after the applicant's Address Submission Date, then the Callista SMS person address is displayed, otherwise the applicant portal address is displayed.

Once the information is selected, the student is taken back to the Application List window. See the Application List image above.

Invoked From:

• The Application List via the Update Address button

Update Applicant Account (APUPDACCT)

This screen is part of the Application List (APAPPLST) window and is opened when the student selects the Update Account Details button.

It allows applicants to alter their Applicant Portal account details. These details include the password, security question and security answer.

This window returns details like Title, Surname, First Given Names, Other Given Names, Preferred Name and Name Format to the template to allow the name to be displayed in different ways.

When changing their password, the applicant must enter their existing password, their new password and re-enter their new password as confirmation. The change does not take place if the password does not match the password of the applicant. The password can not be updated if the new password and confirm new password aren’t the same.

When accessing this application, the security question and answer is populated by the applicants existing security details. These can be updated by the applicant or left as they currently are.

Once the information is selected, the student is taken back to the Application List window. See the Application List image above.

Invoked From:

• The Application List via the Update Applicant Account button

Apply for Standard Course - Steps 1-14

After selecting the Apply for Standard Course Button in the Application List (APAPPLST), the following steps show in order, what the applicant is presented with to complete their application.

STEP 1

Record Applicant Details (APCRACNT-A)

Once the student selects the Apply for Standard Course button on the Application List they are taken to this window. This is the first step of fourteen that the student is taken through.

Within this application, the applicant can view their Title, Surname, First Given Name, Other Given Names, Name Format, Date of Birth, Gender, Registration Phone number, and Email Address.

By default, it is set up in the system self-serve application template and application data so that applicants can only view the data but the application can be changed (in the system self-serve application data) to allow the applicant to update the information while the applicant system transfer status is NOT-APPLIC.

Once the applicant details are transferred to SMS and a Person record created there, if the applicant views their details again in APCRACNT-A in Applicant Portal, the following fields are no longer displayed: Other Given Name, Name Format, and Registration Phone Number.

This application is altered to display the details of the applicant from Callista SMS when the application is accessed by an applicant who has an associated person record (as defined in Alternate Person ID) or by a student that does not have an applicant record.

Note: The following examples do not show all possibilities of screen shots. Depending on what button is selected reveals or hides other details on the screen.

Invoked From:

1. The previous step - The Apply for Standard Course or Edit button in the Application List window
2. The next step (Step 2) - Record Other Person Details (Previous button)
3. Review Application (Edit button) - Step 12

Information shown on this screen is controlled by Maintain Applicant Portal Applicant Details (ADMF5100).

An example of what Step 1 could look like.

STEP 2

Record Other Person Details (APAPPDTL)

The purpose of this screen is to allow the applicant to enter various personal details such as correspondence address, citizenship type, visa and passport information, and a CHESSN.

Fields that the applicant must enter will vary depending on the data recorded for particular fields.

The applicant is asked whether they have previously been a student at the institution (or a related institution). For greater clarity, the institution may wish to specify the names of the related (i.e. antecedent) institutions in the question text. If they answer ‘Yes' to this question the following fields are enabled:

• Previous Student ID
• Previous Institution (LOV will show all institutions with a ‘local' indicator = ‘Y')

The applicant is asked to choose a Citizenship Type. The Citizenship Type is an institution-defined value that is mapped to a system value of INTRNTNL or DOMESTIC (in ADMF0285).

When this application is accessed by a continuing student (where the continuing student indicator is Y, refer to the Application List) and the System Application Type is not 'Course Transfer', then only the Citizenship Type and the Visa details will be displayed. However, the Visa details will only display if the chosen Citizenship Type has a system value of INTRNTNL (International).

When an applicant updates their Citizenship Type response, a warning will be displayed advising the applicant that they may no longer be eligible for their selected course preferences or scholarships and recommending that they review them.

If the System Citizenship Type entered is mapped to INTRNTNL, the following fields will be displayed for the applicant to enter:

• Country of Birth
• Visa Type
• Visa Start Date
• Visa End Date
• Visa Number
• Passport Number
• Country of Citizenship.

They will be also be asked the question 'Have you applied for permanent residency?' If the response is ‘Yes', the ‘Date of Application for Permanent Residency' field will be enabled.

If the System Citizenship Type selected is DOMESTIC, the CHESSN field will be displayed instead.

The applicant is also asked whether their current correspondence address is an Australian address. If they answer ‘Yes' to this question they are presented with all the address lines of the address type that the institution has indicated is the Australian address type for the eAdmissions Applicant Portal (in ADMF0900). If they answer ‘No' the address lines from the address type indicated as the overseas address type (in ADMF0900) for the eAdmissions Applicant Portal are enabled.

The applicant can update their address irrespective of the Applicant System Transfer Status. This ensures the applicant can always update their address when it changes.

Applicants are able to record a previous surname, if applicable, in the Previous Surname field. This field is only displayed for applicants who are not continuing students. (This data may be used to match the applicant with an existing Person record in SMS.)

Invoked From:

1. The previous step (Step 1) - Record Applicant Details (Continue button)
2. The next step (Step 3) - Record Application Access and Equity Categories (Previous button)
3. Review Application (Edit button) - Step 12

Information shown on this screen is controlled by Maintain Applicant Portal Applicant Details (ADMF5100) and Maintain Applicant Portal Course Reference Details (ADMF5400).

An example of what Step 2 could look like.

STEP 3

Record Application Access and Equity Categories (APACSEQTY)

The purpose of this screen is to allow applicants to select one or more Access and Equity Categories, when registering an application. The applicant may also choose to provide an additional comment in conjunction with the selected category(ies).

Applicants may indicate any Access and Equity details they believe are pertinent to their application.

When this screen is called from the Review Application screen, the navigation buttons will change from ‘Previous/Continue' to ‘Cancel/Save and Return'.

Information shown on this screen is controlled by Maintain Applicant Portal Access and Equity (ADMF5300).

Invoked From:

1. The previous step (Step 2) - Record Other Person Details (Continue button)
2. The next step (Step 4) - Record Application Intentions (Previous button)
3. Review Application (Edit button) - Step 12

An example of what Step 3 could look like.

STEP 4

Record Application Intentions (APPAPLINDS)

The purpose of this screen is for the applicant to record if they intend to apply for:

• Advanced Standing and/or
• Scholarship/s

This will be recorded across the whole admission application rather than for each course preference.

When this screen is called from the Review Application screen, the navigation buttons will change from ‘Previous/Continue' to ‘Cancel/Save and Return'.

Information shown on this screen is controlled by Maintain Applicant Portal Applicant Applications (ADMF5200).

Invoked From:

1. The previous step (Step 3) - Record Applicant Access and Equity Categories (Continue button)
2. The next step (Step 5) - Record Course Details (Previous button)
3. Review Application (Edit button) - Step 12

An example of what Step 4 could look like.

STEP 5

Record Course Details (APPAPLCRS)

The purpose of this screen is to allow the applicant to search for courses (including Non-award) and add course preferences to their application. In addition to recording course preferences, an applicant is able to identify an intended Commencement Period, intended Unit Set and a preferred Type of Place for each preference.

(For a Non-award application, the applicant is presented with an extra screen in the course preference selection. This screen allows an applicant to add unit details to their course preference. This unit field is also added to the edit preference screen).

The initial screen enables the applicant to add a course, by directly keying the details of a valid Course Offering Option (COO), or search for a Course. The applicant is able to initiate a course search using the fields: Course Code, Course Title, Field of Study, Location, Attendance Mode and Attendance Type. The applicant is not required to enter a wildcard in order to have a wildcard attached to text fields in the search. For example, if the applicant simply enters 'Psychology' in the Course Title field, the search will automatically add wildcards to the start and the end of the string, allowing for all Course Titles containing Psychology to be returned.

If more than one COO is returned the search returns a list of all COOs that match the criteria and are available to the applicant in the Applicant Portal. Once the applicant has selected a COO, they proceed to record a Commencement Period.

If only one COO is found it is selected by default and the applicant moved to the Commencement Period screen.

For a course and COOs to be available in Applicant Portal, both the 'Offered' and 'Entry Point' indicators must be checked in the Maintain Course Offering Patterns form (CRSF1500), regardless of the state of any other Applicant Portal indicators, dates or overrides.

If a Course Offering Pattern (COP) does not exist for a COO, then that COO will be unavailable (and the 'Select' radio button is greyed out).

To determine if a particular COP is available to Applicant Portal in a particular Admission Period for a particular Course Transfer Applicant, the start and end dates defined against the Admission Period in the Maintain Applicant Portal Configuration form (ADMF0900) are used, or if present, the COP Applicant Portal Admission Period Override. If today’s date is between and inclusive of the Start and End Dates defined at the override or the Admission period, then the COO will be available for selection.

Institutions have the option of displaying available COOs only or both available and unavailable COOs, by deselecting or selecting the 'Include Unavailable COOs in the Course Search Results' checkbox in ADMF0900.
If the 'Include Unavailable COOs in Course Search Results' checkbox is selected both available and unavailable COOs are returned to the Course Search Results template where the institution can choose whether or not to include the unavailable COOs in the Search Results list displayed in APAPPLCRS. If the institution chooses to include the unavailable COOs in the Search results list, these COOs cannot be selected by the applicant.
If the 'Include Unavailable COOs in Course Search Results' checkbox is deselected, only available COOs are returned to the Course Search Results template and hence also in the Search results list displayed in APAPPLCRS.

When a COO is selected, a list of available Commencement Periods are displayed to the applicant. The applicant is required to select a Commencement Period before continuing to the next step.

One of the Commencement Period options is 'Other', which allows the applicant to enter a preferred Start Period (from a list of institution-defined values) if their preferred Commencement Period is not on the list.

Following selection of a Commencement Period, the applicant is asked to select a Unit Set for the course preference. Only Unit Sets that are available to the applicant in the selected Course Offering Option are displayed.

A domestic applicant is also able to record a Type of Place for the course preference.

Once these details have been recorded the applicant is taken back to the Course Search screen to add another preference, if required. Details of previously added preferences are also displayed. At this point, the applicant is able to change Preference Order, Commencement Period, Unit Set, or Type of Place for those preferences already added.

When this screen is called from the Review Application screen, the navigation buttons will change from 'Previous/Continue' to 'Return to Review Application'.

Information shown on this screen is controlled by Maintain Applicant Portal Course Reference Details (ADMF5400) and Maintain Applicant Portal Course Pref Unit Sets (ADMF5500) for Unit Sets.

Invoked From:

1. The previous step (Step 4) - Record Application Intention (Continue button)
2. The next step (Step 6) - Record Secondary Education Details (Previous button)
3. Review Application (Edit button) - Step 12

An example of what Step 5 could look like.

When the Continue button is selected, this is an example of the next screen.

When the Continue button is selected, this is an example of the next screen.

When the Continue button is selected, this is an example of the next screen.

An Edit button is displayed for each unsubmitted application to enable the Applicant to navigate to another screen to update or complete the application.

STEP 6

Record Secondary Education Details (APSCNDRYED)

The purpose of this screen is to record the applicant's Secondary Education Details. The applicant may have completed their secondary education domestically and/or internationally, therefore this screen is able to record both types. The information that is collected is different, depending on where the applicant completed their education (in Australia or Overseas).

Only Secondary Education Assessment Types that have their Applicant Portal Available indicator set in ADMF02W0 are available.

More than one record of Secondary Education can be added by the applicant.

The screen also permits the applicant to view previously added Secondary Education details.

When this screen is called from the Review Application screen, the navigation buttons will change from ‘Previous/Continue' to ‘Return to Review Application'.

The list is restricted to Applicant Portal records where the System Applicant Portal Transfer Status is not TRANSFERRD or PRE-EXISTS.

Information shown on this screen is controlled by Maintain Applicant Portal Secondary Education Details (ADMF5110).

Invoked From:

1. The previous step (Step 5) - Record Course Details (Continue button)
2. The next step (Step 7) - Record Tertiary Education Details (Previous button)
3. Review Application (Edit button) - Step 12

An example of what Step 6 could look like.

When the Continue button is selected, this is an example of the next screen.

STEP 7

Record Tertiary Education Details (APTRTRYED)

The purpose of this screen is to record the applicant's Post-Secondary/Tertiary Study Details. The applicant may have completed their Post-Secondary/Tertiary Study domestically or internationally. Therefore, this screen is able to record both types. The information that is collected is different, depending on where the applicant completed their study.

More than one record of post-secondary/tertiary study can be added by the applicant.

The screen also permits the applicant to view previously added Post-Secondary/Tertiary Study Details.

When this screen is called from the Review Application screen, the navigation buttons will change from ‘Previous/Continue' to ‘Return to Review Application'.

The list is restricted to Applicant Portal records where the System Applicant Portal Transfer Status is not TRANSFERRD or PRE-EXISTS.

Information shown on this screen is controlled by Maintain Applicant Portal Tertiary Education Details (ADMF5120).

Invoked From:

1. The previous step (Step 6) - Record Secondary Education Details (Continue button)
2. The next step (Step 8) - Record Other Qualifications (Previous button)
3. Review Application (Edit button) - Step 12

An example of what Step 7 could look like.

STEP 8

Record Other Qualifications (APOTHRQUAL)

The purpose of this screen is to enable an applicant to record Other Qualifications that they have obtained outside of mainstream education. For example, professional body membership and short courses completed via employment.

An applicant records details of any Other Qualifications that they would like to submit in support of their application. They can select from a Qualification Type list or, if the qualification is not in the list, there is provision to record the Qualification Type as free text.

The screen also permits the applicant to view previously added Other Qualification Details (as it does from all applications) within the same Admission application.

When this screen is called from the Review Application screen, the navigation buttons will change from ‘Previous/Continue' to ‘Return to Review Application'.

Information shown on this screen is controlled by Maintain Applicant Portal Other Qualification Details (ADMF5130).

Invoked From:

1. The previous step (Step 7) - Record Tertiary Education Details (Continue button)
2. The next step (Step 9) - Record Work Experience - Employment (Previous button)
3. Review Application (Edit button) - Step 12

An example of what Step 8 could look like.

STEP 9

Record Work Experience - Employment (APWRKEXP)

The purpose of this screen is to enable an applicant to record details of their Work Experience or Employment History.

For each work experience/employment record, the applicant provides details of the position held and also information about the employer.

The screen also permits the applicant to view previously added Employment/Work Experience Details.

When this screen is called from the Review Application screen, the navigation buttons will change from 'Previous/Continue‘ to 'Return to Review Application'.

The list is restricted to only Applicant Portal records where the System Applicant Portal Transfer Status is not TRANSFERRD or PRE-EXISTS.

Invoked From:

1. The previous step (Step 8) - Record Other qualifications (Continue button)
2. The next step (Step 10) - Record Admission Test Details (Previous button)
3. Review Application (Edit button) - Step 12

Information shown on this screen is controlled by Maintain Applicant Portal Employment Details (ADMF5140).

An example of what Step 9 could look like.

When the Continue button is selected, this is an example of the next screen.

STEP 10

Record Admission Test Details (APADMTEST)

The purpose of this screen is to provide the ability for an applicant to record Admission Test details in support of their application. (Only Admission Test Types that have their Applicant Portal Available indicator set in ADMF02Z0 are available.)
It is possible to add multiple Admission Test records to each application via the Add New Record button.

Applicants enter the date the test was completed, the score, and grade or result.

If the completed test details include sub-scores (as defined in ADMF02Z0), the applicant can record the sub-score, sub-score type, and sub-score explanation or description on this screen. The sub-scores for each of the sub-score types will be transferred to Callista SMS by the Applicant Portal Transfer job (ADMJ5000).

An applicant can also record details of a planned or incomplete Admission Test. If the applicant indicates that the test is planned or incomplete, then they must record the date that they intend to sit the test, in the Planned Date of Test field.

The screen also permits the applicant to view previously added admission test details within the same Admission application.

The list of Test Details displayed is restricted to records where the System Applicant Portal Transfer Status is NOT TRANSFERRD or PRE-EXISTS.

A validation ensures the score/grade/result are only mandatory if the Admission Test Type enforces mandatory results.

Invoked From:

1. The previous step (Step 9) - Record Work Experience/Employment details (Continue button)
2. The next step (Step 11) - Electronic Document Upload (Previous button)
3. Review Application (Edit button) - Step 12

Information shown on this screen is controlled by Maintain Applicant Portal Admission Test Details (ADMF5150).

An example of what Step 10 could look like:

STEP 11

Electronic Document Upload (APEDUPLD)

This function allows an Applicant to electronically submit documents as part of their application. The Applicant can browse through local documents and select the file/s to load. For example, an Applicant may wish to submit their academic transcript. As part of submitting a document, the Applicant will need to choose the type of document that is being submitted. Document Types and individual document size limits are predefined by the institution.

The total maximum size of all documents that can be uploaded for an Applicant cannot exceed the maximum size limit specified in the 'Max Total Document Size' field in the Maintain Applicant Portal Configuration (ADMF0900) form. (Note: This is an accumulative total and includes all previously uploaded documents for the Applicant.) Once this size limit is reached, no further documents can be uploaded. If no value is specified in this field, then there is no restriction on the maximum total size of all documents that can be uploaded for an Applicant.

Apart from submitting a document, an Applicant is able to view a list of any previously uploaded files and have the option of deleting files. Only documents that have an institution-defined Transfer Status mapped to a system Transfer Status of NOT-APPLIC can be deleted.

If a person with an existing Applicant ID and a Person ID, uploads a document through the Electronic Document Upload facility (APEDUPLD), the documents are viewable in GENF0150 on completion of the upload process (i.e. Applicant Portal Transfer job).

The institution is able to configure the text on the screen to advise the Applicant on the sorts of documentation required in support of their application. In particular, the template returns data such as the steps in which the applicant has recorded information and the applicant’s course code.

Validations include:

• Error if document to upload or document type is null
• Document Type, filename and document must not be NULL
• Mime content type cannot be determined (Existing message number 12294)
• Validate file size is smaller than NVL(document_type.maximum_size, 2000MB)
• Document type is closed
• Error if an applicant has already uploaded a document with the same filename
• Insert cannot be done due to default institution transfer status not being defined for the system applicant portal transfer status of NOT-APPLIC
• Can only delete an applicant document record when the institution transfer status has a system applicant portal transfer status of NOT-APPLIC

Invoked From:

1. The previous step (Step 10) - Admission Test details (‘Continue’ button)
2. The next step (Step 12) - Respond to Questions (APSERVICE) (‘Previous’ button)
3. Review Application (‘Edit’ in Review Application APAPPLRVW )
4. ‘Document Upload’ in header web element link

Information shown on this screen is controlled by Maintain Applicant Portal Documents (ADMF5160).

An example of what Step 11 could look like.

STEP 12

Respond to Questions (APSERVICE)

The purpose of this screen is to enable applicants to view and respond to institution-defined service related questions. These questions have been defined in the Maintain Services form (ENRF01Y0).

An institution is able to determine which questions to display on screen and the order in which they are displayed. Multiple instances of this screen can be created by an institution, if required, each with a different template and configuration.

Mandatory questions are marked with an asterisk.

When a response is recorded to a question with a Service Type of AP Applicant, no Application number is recorded in the response record. When a response is recorded to a question with a Service Type of AP Application, the application number will be recorded with the response.

If a response record already exists in the database for a specific response to a question (i.e. with the same Applicant ID, and, if applicable, Application Number) then the response will be pre-selected on the screen.

If the applicant updates a question with a new response, the end date of the existing open record is updated to the system date, minus one day. A new record is created with the system date as the start date, and a null end date. However, if the update is done when the start date equals the current date then the existing record will be updated.

If a question with an existing answer is closed by an institution, the question is not displayed on this screen, and the answer is automatically End Dated with the current date (i.e. today's date) minus one day.

Closed questions will appear in Review Application (APPAPLRVW) for a submittted application if an answer exists for that question, as at the Submission Date, so that the applicant is able to view the closed question and provided answer(s).

Answers for closed questions for a non-submitted application are not displayed in APPAPLRVW.

Invoked From:

1. The previous step (Step 11) - Eelctronic Document Upload (‘Continue’ button).
2. The next step (Step 13) - Review Application (‘Previous’ button).
3. Each of the other 15 steps in the Apply for Standard/Non-Standard Course process.
4. Each of the five steps of the Apply for Course Transfer, excluding Step 3.

An example of what Step 12 could look like.

STEP 13

Review Application (APPAPLRVW)

This screen displays all information entered by the applicant on one page. If any of the information is incorrect they can access each step to correct the information and return to the review application. Following any updates, the applicant is able to navigate directly back to this page, by-passing any steps.

A button to enable the applicant to view the Review Application details in a printer-friendly format is provided.The Edit buttons are not displayed when the application is accessed directly from the Application List (APAPPLST).

When accessed for a course transfer application this application will be altered to only display:

• Person Details (title, surname, given names, etc)
• Citizenship Type
• Course Details including the from course information

When accessed for a Non-award application, this application will be altered to display the unit details in conjunction with all the existing information.

Closed questions are displayed for a submittted application if an answer exists for the question, as at the Submission Date.

Invoked From:

1. The previous step (Step 12) - Respond to Questions (‘Continue’ button)
2. The next step (Step 14) - Applicant Portal Declaration (‘Previous’ button)
3. Each of the other 15 steps in the Apply for Standard/Non-Standard Course process
4. Each of the five steps of the Apply for Course Transfer, excluding Step 3.

An example of what Step 13 could look like. Note: it does not show all details as the page scroll downs with further details. This example is only the beginning of the screen.

STEP 14

Applicant Portal Declaration (APAPPDCLR)

The purpose of this screen is to ask the applicant to confirm that they have read and accept the institution's declaration. The declaration is free text so that the institution can define the declaration as they see fit. The applicant cannot proceed without accepting the declaration.

Invoked From:

1. The previous step (Step 13) - Review Application (Continue button)
2. The next step - (Step 15) - Submit Application (Previous button).

An example of what Step 14 could look like.

STEP 15

Submit Application (APPAPLSBMT)

The final step in the Admission application process requires the applicant to submit the application, which will then generate a receipt.

A brief summary of the applicant's personal details and course preferences recorded for the application are provided.

On pressing the 'Submit' button the Admission application process is completed. The transfer status of the Admission application and its components change to a System Status of PENDING, to indicate that the application has been completed by the applicant, and to inform the Applicant Portal Transfer Job (ADMJ5000) that the records are ready to be transferred to Callista SMS.

The applicant is then presented with a confirmation of a successful submission and a receipt number for use when contacting the institution. The receipt number is the sequence number of the application from the Applicant Portal admission application table.

An example of what Step 15 could look like.

In addition, an email is sent to the applicant when they submit their application. The email is confirmed by the institution and can contain the receipt number of the application.

A submission date is recorded when the Applicant submits the application.

When the Continue button is selected, this is an example of the next screen.

The user can now view their application or log out.

Invoked From:

1. The previous step (Step 14) - Applicant Portal Declaration (‘Continue’ button)

Record Marketing Details (APMRKTNG)

This function is the last screen in the Apply for Standard Course process (although not considered a step) and allows applicants to answer questions in relation to marketing. For example, they might record how they found out about the courses. This information is useful to institutions as it can help identify which marketing campaigns are effective.

The questions and potential answers (where the answer is a pop list or radio button group) is defined in the template. The questions and selected answers are then passed to the update routine to be recorded.

This screen is not available if the student is using the Course Transfer process.

Invoked From:

1. The previous step - Submit Application (Record Marketing Details button)

Apply for Course Transfer - Steps 1-5

After selecting the Apply for Course Transfer Button in the Application List (APAPPLST), the following steps (steps 1 to 5 (pink arrows) in the diagram below) will appear in order - these are the steps that the student is presented with to complete their transfer.

STEP 1

Record Other Person Details (APAPPDTL)

When this application is accessed as a part of the Course Transfer process (system application type of Course Transfer), then only the Citizenship Type question and answer is displayed. This information is the only information required from this application for a Course Transfer.

The applicant is asked to choose a Citizenship Type. The Citizenship Type is an institution-defined value that is mapped to a system value of INTERNATIONAL or DOMESTIC (in ADMF0285).

If the system citizenship type entered is mapped to INTERNATIONAL, the following fields will be displayed for the applicant to enter:

• Country of Birth
• Visa Type
• Visa Start Date
• Visa End Date
• Visa Number
• Passport Number
• Country of Citizenship

They will be also be asked the question “Have you applied for permanent residency?” If the response is ‘Yes', the ‘Date of Application for Permanent Residency' field will be enabled.

If the system citizenship type selected is DOMESTIC, the CHESSN field will be displayed instead.

Invoked From:

1. The previous step - Application List (Apply for Course Transfer button)
2. The next step (Step 2) - Record Course Transfer Details (Previous button)
3. Review Application (Edit button) - Step 5

Information shown on this screen is controlled by Maintain Applicant Portal Applicant Details (ADMF5100).

STEP 2

Record Course Details (Course Transfer) (APCRSTRNFR)

An existing student is able to apply for an Admissions Course Transfer through the Applicant Portal.

The 'Apply for Course Transfer' button in the Application List (APAPPLST) takes the student to the first of five steps. See the first image - Application List (APAPPLLST), above. This window - The Record Course Details (Course Transfer - APCRSTRNFR) is the second of five windows in the process. This window:

1. Displays a list of the student’s ENROLLED, INTERMITTED, or INACTIVE Course Attempts. The template provided will restrict the courses returned to these statuses; however, institutions can remove this restriction, if required, and allow Course Attempts with other statuses (e.g. DISCONTIN, LAPSED) to be displayed. Courses are only displayed that meet the Cohort rule for the active Admissions Course Transfer Cohort Process Window.
2. Allows the student to select one of the current Course Attempts as the course to 'Transfer From'.
3. Displays a course search page to allow the student to search on a course to ‘Transfer To’.
4. Displays a list of search results as Course Offering Options (COOs) for the student to select. Additionally, only courses that appear in the same course group (with an ADMTRANSFR system course group type) as the ‘Transfer From’ course version, are displayed. The student is able to select one of these COOs as the course to 'Transfer To'. The window only displays COOs that have Admission Period/s available for selection.
   A course is only available for selection if there is a valid Course Offering Pattern associated with the course.
   For a course and COOs to be available in Applicant Portal, the 'Offered' indicator must be checked in the Maintain Course Offering Patterns form (CRSF1500), regardless of the state of any other Applicant Portal indicators, dates or overrides. If a Course Offering Pattern (COP) does not exist for a COO, then that COO will be unavailable.
   
   Institutions have the option of displaying available COOs only or both available and unavailable COOs, by deselecting or selecting the 'Include Unavailable COOs in the Course Search Results' checkbox in ADMF0900.
   If the 'Include Unavailable COOs in Course Search Results' checkbox is selected, both available and unavailable COOs are returned to the Course Search Results template where the institution can choose whether or not to include the unavailable COOs in the Search Results list displayed in APCRSTRNFR. If the institution chooses to include the unavailable COOs in the Search results list, these COOs cannot be selected by the applicant.
   If the 'Include Unavailable COOs in Course Search Results' checkbox is deselected, only available COOs are returned to the Course Search Results template and hence also in the Search results list displayed in APCRSTRNFR.
5. Displays a list of Admission Periods for the student to select. Displayed Admission Periods must be available for the COO of the 'Transfer To' course, where the Admission Period Admission Process Type is TRANSFER.
   To determine if a particular COP is available to Applicant Portal in a particular Admission Period for a particular Course Transfer Applicant, the start and end dates defined against the Admission Period in the Maintain Applicant Portal Configuration form (ADMF0900) are used, or if present, the COP Applicant Portal Admission Period Override. If today’s date is between and inclusive of the Start and End Dates defined at the override or the Admission period, then the COO will be available for selection.
6. Displays a list of Unit Sets for the student to select. The Unit Sets displayed must be available for the Course Offering Option of the 'Transfer To' course. A student will only be able to select a single Unit Set for each Course Transfer preference.
7. Displays a list of Types of Place for the student to select (if the student has selected a Citizenship Type with a System Citizenship Type of DOMESTIC). A student is only able to select a single Type of Place for each Course Transfer preference.
8. Also gives the student the option to record additional 'Transfer To' course preferences for the 'Transfer From' course. Details of previously added preferences are displayed on the screen in order of preference.
9. Allows an Edit Preference button for each preference. This takes the student to an Edit Course Transfer Preference screen, where they can modify the preference (including the 'Transfer To' and 'Transfer From' Course Offering Options) in a similar way as the current Record Course Details application.
10. Allows the student to be taken to the Review/Edit Application page (Step 3 of 5) once they have finished adding preferences.

When this function is called from the Review/Edit Application function the navigation buttons will change from ‘Previous/Continue’ to ‘Cancel/Save and Return’.

When the Continue button is selected, this is an example of the next screen.

When the Continue button is selected, this is an example of the next screen.

When the Continue button is selected, this is an example of the next screen.

Invoked From:

1. The previous step (Step 1) - Record Other Person Details (Continue button)
2. The next step (Step 3) - Review Application (Edit button)

STEP 3

Review Application (APPAPLRVW)

This screen displays all information entered by the applicant on one page. Additionally, the applicant is able to click on links that navigate to the step selected to enable them to update the details. Following any updates, the applicant is able to navigate directly back to this page, bypassing any steps.

A button to enable the applicant to view the Review Application details in a printer-friendly format is provided.The Edit buttons are not displayed when the application is accessed directly from the Application List (APAPPLST).

Invoked From:

1. Each of the five steps of the Apply for Course Transfer, excluding Step 3.

STEP 4

Applicant Portal Declaration (APAPPDCLR)

The purpose of this screen is to ask the applicant to confirm that they have read and accept the institution's declaration. The declaration is free text so that the institution can define the declaration as they see fit. The applicant cannot proceed without accepting the declaration.

Invoked From:

1. The previous step (Step 3) - Review Application (Continue button).
2. The next step - (Step 5) - Submit Application (Previous button).

STEP 5

Submit Application (APPAPLSBMT)

The final step in the Admission application process requires the applicant to submit the application, which will then generate a receipt.

A brief summary of the applicant's personal details and course preferences recorded for the application are provided.

On pressing the 'Submit' button the Admission application process is completed. The transfer status of the Admission application and its components change to a System Status of PENDING, to indicate that the application has been completed by the applicant.

The applicant is then presented with a confirmation of a successful submission and a receipt number for use when contacting the institution. The receipt number is the sequence number of the application from the Applicant Portal admission application table.

A submission date is recorded when the Applicant submits the application.

Invoked From:

1. The previous step (Step 4) - Applicant Portal Declaration (‘Continue’ button).

Configuration Requirements

To begin to use the Applicant Portal, the institution will need to have the following data configured:

• An ‘Applicant Portal Final Date Alias’ in CALF0420 (may use an appropriate pre-existing date alias) and the required admission period instances of this date alias in CALF0512 or CALF0511.
• The above ‘Applicant Portal Final Date Alias’ defined in ADMF02R0.
• Address Types for International/Domestic applicant defined in ADMF0900.
• At least one institution-defined transfer status for each of the system statuses in ADMF0910.
• At least one institution-defined citizenship type for each of the two system types of INTRNTL and DOMESTIC in ADMF0285 and three category types mapped to an Administration Category in ADMF2M20.
• Name Formats (if the institution elects to use Name Formats) defined in ADMF0620.
• Types of Place defined (if required) in ADMF0600 and mapped to course versions in CRSF1600 and mapped to Admission Categories in ADMF2M20 .
• Access and Equity Categories defined (if required) in ADMF0610.
• The available Tertiary Education Levels of Completion defined (if required) in ADMF02L0.
• Mandatory fields should be defined in SSFF1300 for each application.
• To display Course Offering Options in the Record Course application, the following must be configured for the COO:
  • The Course Offering Option must be available for the Applicant Portal (CRSF1400), or
    • The Course Offering Option must have an override Admission Period that is available (CRSF1350).
  • The Course Version must have a system status of either ACTIVE or PLANNED.
• To display Commencement Periods in the Record Course application, the following must be configured for the admission period:
  • Course Offering Patterns must be defined for the Course Offering Option.
  • The admission period must be a subordinate calendar of the academic period.
  • The Course Offering Option must be available for the Applicant Portal, or:
    • The admission period must be available as an override of the COO availability (CRSF1350).
• To display or hide Other Periods in the Record Course application the application template must be modified.
• To limit the number of preferences per admission application in the Record Course application, the Maximum Number of Preferences must be configured in ADMF0900.
• To display or hide Unit Sets in the Record Course application the Course Offering must have available Unit Sets defined (availabilities are defined in CRSF1280 and CRSF4120).
• To display Admission Calendar Instance Explanations in the Portal applications, the relevant calendar instance explanations must be defined in CALF0220.
• To display Explanations for other reference data in the Portal applications, explanations must be defined in the relevant reference forms (e.g. CRSF1160 and CRSF1170). 

History Information