Inquiry Help

Top of INQ

Table of Contents

INQF12E0 - Class List Inquiry

This form is used to retrieve, display and/or download a Class List for a Unit.

This form is accessed:

• via the main menu, or
• from the Student Course Attempt form (INQF1200) via the Drill Up icon for a selected Student Unit Attempt.

The screen is divided into two blocks:

• Class Details (and the Student Unit Attempt Summary overlay screen)
• Student Unit Attempt

Class Details Block

This block contains a set of fields that can be used to retrieve, display and download a Class List.

• If the screen is entered directly from the menu, initially all fields in this block are empty.
• If the screen is entered via a context unit from the Student Unit Attempt block of INQF1200, a Class List is automatically displayed for the selected Unit Attempt. Note however that queries can always be performed in this block to retrieve other Class Lists. Queries are not performed in the usual manner.

• Unit Code -The code of the required unit .
• Version Number -The Version Number of the unit.
• Academic Period -The Academic Year for which the Class List is required. Specifying the Academic Period limits the Teaching Period List of Values (LOV) to valid Offerings of the context unit.
• Teaching Period - The Teaching Period for which the Class List is required (for example, the Semester 1 Class List). This must be specified when retrieving a new Class List or Summary List.
• Unit Location - The code of the Location (usually a campus) at which the unit is offered.
• Unit Class - The Unit Class applicable to the combination of details you entered in the above fields.
• Unit Mode - The mode of attendance for the unit (typically On or Off Campus). If entering a Unit Mode, leave Unit Class blank. Specifying a Unit Mode results in only those students in the class studying in that particular mode being retrieved.

Retrieve List button. Displays a list of students (i.e. a Class list) who meet the parameters specified in the above fields.

Download Records button - Downloads the retrieved Class List to your personal computer.

Summary List button - Displays the 'Student Unit Attempt - Summary' overlay screen. This overlay shows total numbers of students satisfying the criteria entered in the Class Details block, for all combinations of Unit Location Code, Unit Class and Unit Attempt Status. This button can be used before, after, or instead of, retrieving a Class List.

Student Unit Attempt - Summary (overlay)

This overlay screen is accessed via the Summary List button located in the Class Details block (see description, above).

It shows total numbers of students for all combinations of Unit Location, Class and Unit Attempt Status that would appear in the retrieved Class List.

Note: This refers to the Class List resulting from the original retrieval parameters and does not refer to the list resulting from queries performed in the Student Unit Attempt block. The same information is also summarised according to the Unit Attempt Status of the students.

Student Unit Attempt Block

This block displays the Student Unit Attempts retrieved for the specified set of Class details, entered or displayed in the above block.

• If only Unit Code, Academic Period and Teaching Period were specified in the Class Details block, records of all students who attempted the unit would be retrieved.
• If a Unit Location, Class or Mode were specified in the Class Details block, a corresponding subset of student records would be retrieved.

Queries can be performed in this block to refine the set of records displayed by the initial retrieval. For example, having retrieved records for all students who attempted a particular unit in Semester 1 2003, a query could be performed in the SUA block using a Course Code as the query criterion. The effect would be to display a Class List containing only those students in the class who are attempting the unit as part of the specified course.

When the Download Records button is clicked, only those records currently displayed are downloaded into a 'helper application' such as Excel.

Downloaded, Class Lists can be used for the recording of results and subsequent electronic uploading back into Callista. Refer to Electronic Upload of Results for information on this process.

Field Descriptions:

• Person ID - The identification number of a Person recorded in Callista.
• Details icon - Accesses the Person Inquiry form (INQF1A00) where details of the Person for the selected SUA are displayed. This permits navigation to either more Course Attempt details for the student or details about another of the student's Course Attempts. A Student Unit Attempt is selected by clicking on the SUA Detail button.
• Name - The family name and initials of the student. When entering data as query criteria in this field, it is recommended that part of the Surname and the wild card (%) be used, for example, to find Alex Thompson enter THOM%.
• Course - The code of the course in which the student is studying the Unit in this Class.
• Drill Down icon - Accesses the Student Course Attempt form (INQF1200) where Unit Set and Unit details for the selected Student Course Attempt are displayed.
• Unit Location - The the code of the location, typically a campus, at which the student is enrolled (or pre-enrolled) for the unit.
• Unit Class - The code of the Unit Class for which the student is enrolled (or pre-enrolled) for the unit.
• Unit Attempt Status - Indicates the current status of a student's Unit Attempt. Possible values and their meaning are:
  • UNCONFIRM - The student has been admitted to the unit (pre-enrolled) but not yet enrolled.
  • ENROLLED - The student is currently enrolled in the unit.
  • DISCONTIN - The Student's Unit Attempt has been discontinued before completion.
  • COMPLETE - The student has completed the unit.
• Achieved CP - The number of Credit Points achieved by the student for passing the unit. Where a student has not passed or is yet to pass the unit, the value will be zero. The value may still be zero if the student has repeated and passed the unit but the unit is not one which is allowed to contribute multiple credit toward course requirements.
• Contact Hours/Credit Points buttons - Displays 'Enrolled Credit Points' and 'Achieved Credit Points', or 'Supervised Contact Hours' and 'Total Contact Hours', respectively.
• Download Records button - Click on this button to download the retrieved Class List to your personal computer.

To Retrieve and Produce a Class List

1. Enter details in the following fields:

• Unit Code - (Mandatory) Enter the code of the required unit . (An error message is displayed if the code entered is not valid.)
• Version Number - (Optional) Enter the Version Number of the unit. (In most cases this field is unnecessary when a new Class List is being retrieved.)
• Academic Period - (Mandatory) The Academic Year for which the Class List is required. Specifying the Academic Period limits the Teaching Period List of Values (LOV) to valid Offerings of the context unit.
  If the Academic Period codes are unfamiliar, click on the LOV button to the right of the field to display a list of all Academic Periods. Double click on the required Academic Period.
• Teaching Period - (Mandatory) The Teaching Period for which the Class List is required (for example, the Semester 1 Class List). This must be specified when retrieving a new Class List or Summary List.
  If the Teaching Period codes are unfamiliar, click on the LOV button to the right of the field to display a list of all Teaching Periods in which the unit is offered. Double click on the required Teaching Period to insert it.
• Unit Location - (Optional) Enter the code of the Location (usually a campus) at which the unit is offered to retrieve only records for those students undertaking the unit at that location.
  Click on the LOV button to the right of the field to display a list of all the institution's Locations applicable to the combination of details you have entered. Double click on the required Location to insert it.
• Unit Class - (Optional) Enter the required Unit Class to retrieve only records for students who are in that Unit Class. Leave this field blank when specifying a Unit Mode, as Unit Mode is an attribute of Unit Class.
  Click on the LOV button to the right of the field to display a list of all the institution's Unit Classes applicable to the combination of details you have entered. Double click on the required Unit Class to insert it.
• Unit Mode - Enter a Unit Mode (typically On or Off Campus) to retrieve only records for students undertaking the unit in that mode. If entering a Unit Mode, leave Unit Class blank. Specifying a Unit Mode results in only those students in the class studying in that particular mode being retrieved.
  Click on the LOV button to the right of the field to display a list of the Attendance Modes applicable to the combination of details you have entered. Double click on the required mode to insert it.

2. Click on the Retrieve List button. All students who meet the specified parameters are displayed.

3. Click on the Download Records button to download the retrieved Class List to your personal computer.

Note: Refer to Internet_Browser_Configuration for instructions on how to configure your Internet browser. The Internet Explorer web browser for the Mac OS operating system does not allow download to network locations.

The extract file contains:
Person ID, Surname, Title, Given Names, Mark, Grade, Teaching Period (alternate name of Teaching Period <space> alternate name of Academic Year. For example, '2 2004'), Unit Code, Unit Location, Unit Mode, Unit Class, Student Unit Attempt Status, Discontinuation Date, Examination Location, Course Code, Course Location, Course Attendance Mode, Course Att Type, Course Status, Correspondence Category, 11 Address fields (some or all of which may contain address details) and email address. The last column contains values returned from the Inquiry Student Indicator view.

Summary List button - (Optional) Click on this button to display the 'Student Unit Attempt - Summary' overlay screen. This overlay shows total numbers of students satisfying the criteria entered in the Class Details block, for all combinations of Unit Location Code, Unit Class and Unit Attempt Status. This button can be used before, after, or instead of, retrieving a Class List.

Links to Other Forms

The following forms can be accessed from the Class List Inquiry form:

• Person Inquiry (INQF1A00) - via the Details icon for a selected Person record.
• Student Course Attempt form (INQF1200) - via the Drill Down icon for a selected Person record.

Last Modified on April 15, 2011

History Information