This application submits the Admission Application for assessment. This occurs at the end of the creating the admission application.

When the agent submits the application this function:

• Ensures all mandatory steps are completed.
• Updates the application status to RECEIVED.
• Sends the user a warning if the applicant has a SUSPEND or REVOKE SERVICES encumbrance.

This application enables an agent to record notes against the Admission Course Application Instance. The Agent can also view the note text of previously created notes. The agent has the ability to save any changes completed within this function and exit the Admission Application process.

When saving information, all validations (with the exception of checking all mandatory steps are completed) should fire as normal.

After the Admission Course Application Instance Note is successfully created under the Cohort Process Window System Process Type of ‘ADM-UPD-AP’, a workflow process is triggered. This trigger applies to the Note Types with a system Note Type of ‘FROM-AGENT’.

This application allows an agent to record Admission Test Result details for the applicant, whether they be planned or completed Tests. These details include the Admission Test Type, score/grade/result and comments.

The application:

• Asks if the Admission Test is Planned or Completed.
• Allows either the Planned Date or the Achieved Date to be recorded.
• Allows the agent to select the Admission Test type for the applicant.  Based on the Admission Test type chosen, the context for the Admission Test result will be established (i.e. Person or Admission Course Application).
• (If the Completed check box is selected and the Admission Test Type Result Required check box is selected) Ensures that the score, grade or result type of the Admission Test is recorded.
• (If the Completed check box is selected) Displays the sub-score types that require scores for the Admission Test type.
• Allows agent comments to be recorded against the Admission Test result.

The agent has the opportunity to save any changes completed within this function and go to the next step if the current step is complete; or go back to Admission Application Steps page.

No details can be updated by the agent once the Completed indicator and a verification status with a system Verification Status of VERIFIED is set.

This application allows an agent to indicate that an application for Advanced Standing will be submitted for the applicant.

The agent has the ability to save any changes completed within this function. When saving information, all validations (with the exception of checking all mandatory steps are completed) should fire as normal.

This application displays the declaration created in the Callista Connect Administrator. Within the Callista Connect Administrator an institution can create and maintain text areas (Web Element Type of font). Within these text areas each institution can maintain the text displayed in the Agent Declaration function.

Within this function, the agent must confirm that he/she has read the declaration .However institutions have the ability to modify the declaration text.

This application allows an agent to search for their applicants.

On the first screen, the agent can enter the search criteria and then initiate the search.On initiating the search, the application identifies all people that meet the search criteria and have a current Primary Agency Relationship with the applicant.

A Primary Agency Relationship is where the agency has a relationship with the applicant, as defined in the Maintain Admission International Agent Detail (ADMF32S0) form with the Primary Agency check box is selected. The Start Date of the relationship as defined in ADMF32S0 must have passed. The End Date of the relations must not have passed. This End Date is defined by the steps in order of:

• the end date of the Admission International Agent record, as defined in ADMF32S0,
• the Admission Primary Agency end date alias date, as defined against the Application Admission period, if the Admission International Agent end date is null,
• the end date of the Application Admission Period, if the Admission International Agent end date is null and the Admission Primary Agency end date alias date is not defined.

If no records are found, the application returns to the search criteria page with the search criteria and a message.

If one record is returned, this page is redirected to the Applicant Summary application (ACAPSUM).

If more than one record is returned this application displays an Agency Applicant List. From the Agency Applicant List the agent can select to create a new admission application for an applicant or display the Applicant Summary application (ACAPSUM).

This application displays a person’s basic Person Details and a summary of their Admission Applications.  Admission Application with which the agent’s agency is associated (as the current Primary Agency) is displayed, but applications that were submitted directly to the institution by the applicant are not displayed.

This application allows an agent to record Australian Secondary Education details for an applicant. These details include the state code (mandatory), secondary school, assessment type, result, result year and candidate number.

For Australian Secondary Education, the application allows the agent to:

• Record State Code (mandatory), result obtained year, score and candidate number.
• Enter in the Assessment Type from a list of values or use a free text field to record the Assessment Type if they cannot find the appropriate value in the list of values.
• Enter the Secondary School Code from a list of values or use a free text field to record the secondary school name if they cannot find the appropriate value in the list of values.
• Record if the Australian Secondary Education has been completed, and if it has not been completed record an anticipated Completion Date.

The agent has the opportunity to save any changes completed within this function and go to the next step, if the current step is complete. Otherwise, the agent is taken back to the Admission Application Steps page.

This application allows an agent to view the full set of Admission Application details entered. This allows the agent to confirm that all such details entered are correct. Otherwise, the agent can choose to re-enter particular details.

This application also allows the agent to print the complete detail. The Admission Application details will form a large document and in some instances will extend over several pages.

This application allows an agent to record Overseas Secondary Education details. These details include the country (mandatory), result, result year, candidate number, school name and a comment.

• The agent can indicate if the Australian Secondary Education has been completed and record an anticipated completion date if not.
• The agent can enter the Overseas Secondary Education Qualification from a list of values or use a free text field to record the qualification name if they cannot find the appropriate value in the list of values.
• The agent can record if the study was completed in English or not.

The agent has the ability to save any changes completed within this application and move to the next step if the current step is complete or go back to the Admission Application steps page.

When saving information all validations (with the exception of checking all mandatory steps are completed) should fire as normal.

No details can be updated by the agent once the completed indicator and a verification status with a system verification status of VERIFIED are set.

This application enables an agent to record details of other qualifications for an applicant. A qualification, such as a reference or professional membership, can be selected from the Qualification Type list of values.

There is also provision to record details of the qualification in a free text field when there is no matching value in the list of values.Additionally, the agent can record comments.

On the first screen the agent can view a summary listing of previously entered Other Qualification details with the option of editing the entries and the addition of more records via a second screen. The second screen allows the agent to update or create a new record.

This application allows agents to view, create and maintain applicant address details. The agent can only create and update the applicant's address if the agent has a relationship with the applicant (i.e. existing relationship or newly created relationship).

When an agent creates an Admission Application for a person, the person must first exist in the system. If a search for the person is not successful, or the agent is aware that the applicant has never been a student or applicant, they are required to create a Person Record. This application allow an agent to create a New Person record.

A Person ID is automatically generated for the person when the agent enters and commits the following details:

• Title (mandatory)
• Surname (mandatory)
• Given Names
• Preferred Name
• Previous Surname (Person_Alias record created in background)
• Previous Given Names
• Sex (mandatory)
• Date of Birth (mandatory)
• Email Address

This function also allows an agent to view and update an applicant’s details where the agent (and hence the agency) has a current Primary Agency relationship with the applicant.  Each institution can determine which fields may be updated by using the Display Only check box in SSFF1300 – System Self Serve Application Data.

ACPEEDUPLD

Person Electronic Document Upload

This application allows an agent to upload an electronic file into Callista. Generally, this document will be used to support an Admission Application.

ACPEVISA

Maintain Person Visa Details

This application allows agents to create and update an applicant’s visa details, if the agent has a relationship with the applicant (i.e. existing relationship or newly created relationship). This information includes:

• Visa type
• Visa number
• Passport number
• Passport country
• Start Date
• End Date

If information exists for the applicant, this function displays all current and future visa details for the applicant. It will be possible to create new visa details when an existing visa record exists. The current visa details need to be end-dated when the new visa details are entered.

ACCPPSS

Record Person Post-Secondary Study

This application allows an agent to record post-secondary education details for the applicant. This includes country of study, institution name, level of completion and whether the study was completed in English.

The application allows the agent to:

• Record the country code of the tertiary education.
• Choose an institution from a list of values of institutions linked to the country.  A free text option is also available to record the institution when there is no matching value in the list of values.
• Record level of completion from the institution defined list of values.
• Record other attributes of the tertiary education as defined in the Minimum Data for Display section.
• Record if the study was completed in English or not
• Record comments.

No details can be updated by the agent once a Tertiary Education Level of Completion with a TAC Level of Completion of ‘S’ has been set, and a verifications status has been mapped to a system verification status of VERIFIED.

ADMCAT

Admission Category

This application allows users to view the valid Admission Categories for an Academic Year and to view the Explanations of those Admission Categories.

ADMPRD

Admission Period

This application allows users to view the valid Admission Periods for an Academic Year and Admission Category and to view the Explanations of those periods.

ADM-STEPS

Display Admission Application steps

This application displays all Admission Application Admission Steps for a specific Admission Application. It allows agents to navigate between the Admission Application Admission Steps and complete the Admission Application Admission Step Details.
These steps are displayed in the specific display order as defined in the Admission Application table.