Application

Description

Purpose

At the end of creating the admission application, the agent must submit the admission application for assessment. When the agent submits the application this function:

• Ensures all mandatory steps are completed.
• Updates the application status to received.
• Sends the user a warning if the applicant has a suspend or revoke services encumbrance.

This function enables an agent to record notes against the Admission Course Application Instance. The Agent can also view the note text of previously created notes. The agent has the ability to save any changes completed within this function and exit the Admission Application process.

When saving information all validations (with the exception of checking all mandatory steps are completed) should fire as normal.

After the Admission Course Application Instance Note has been successfully created under the Cohort Process Window System Process Type of ‘ADM-UPD-AP’, a workflow process is triggered. This trigger applies to the note types with a system note type of ‘FROM-AGENT’.

This function allows an agent to record Admission Test Result details for the applicant. The application should:

• Ask if the Admission Test is Planned or Completed.
• Allow either the Planned Date or the Achieved Date to be recorded.
• Allow the agent to select the Admission Test type for the applicant.  Based on the Admission Test type chosen, the context for the Admission Test result will be established (i.e. Person or Admission Course Application).
• If the Completed check box is selected and the Admission Test Type Result Required check box is selected, the score, grade or result type of the Admission Test must be recorded.
• If the Completed check box is selected, then display the sub-score types that require scores for the Admission Test type.
• Allow agent comments to be recorded against the Admission Test result.

The agent has the opportunity to save any changes completed within this function and go to the next step if the current step is complete; or go back to Admission Application Steps page. No details can be updated by the agent once the completed check box and a verification status with a system Verification Status of VERIFIED are set.

This function allows an agent to indicate that an application for Advanced Standing will be submitted for the applicant.

The agent has the opportunity to save any changes completed within this function.

This function displays the declaration created in the Callista Connect Administrator. Within the Callista Connect Administrator, an institution can create and maintain text areas (web element type of font). Within these text areas, each institution can maintain the text displayed in the agent declaration function.

Within this function, the agent must confirm that he/she has read the declaration. Institutions have the ability to modify the declaration text.

This function allows an agent to search for their applicants.

On the first screen, the agent can enter the search criteria and then initiate the search. On initiating the search, the application will identify all people that meet the search criteria and have a current Primary Agency Relationship with the applicant.

This function displays a person’s basic Person Details and a summary of their Admission Applications.  Admission Application with which the agent’s agency is associated (as the current Primary Agency) is displayed, but applications that are submitted directly to the institution by the applicant are not displayed.

This function allows an agent to record Australian Secondary Education details. For Australian Secondary Education the application:

• Allows the agent to record State Code (mandatory), result obtained year, score and candidate number.
• Allows the agent to enter in the Assessment Type from a list of values or use a free text field to record the Assessment Type if they cannot find the appropriate value in the list of values.
• Allows the agent to enter the Secondary School Code from a list of values or use a free text field to record the secondary school name if they cannot find the appropriate value in the list of values.
• Asks the agent if the Australian Secondary Education has been completed.
• Allows the agent to record an anticipated Completion Date, if the Australian Secondary Education has not been completed.

The agent has the opportunity to save any changes completed within this function and go to the next step, if the current step is complete. Otherwise, the agent is taken back to the Admission Application Steps page.

This function allows an agent to view the full set of Admission Application details entered.  This allows the agent to confirm that all Admission Application details entered are correct.  Otherwise, the agent can choose to re-enter particular details.

This function also allows the agent to print the complete detail.  The Admission Application details is a large document and in some instances will extend over several pages.

This function allows an agent to record Overseas Secondary Education details. For Overseas Secondary Education the application:

• Allows the agent to record the country of the secondary education (mandatory)
• Asks the agent if the Overseas Secondary Education has been completed
• Allows the agent to record an anticipated Completion Date if the Overseas Secondary Education has not been completed
• Allows the agent to record the result obtained year, result, candidate number, school name and a comment
• Allows the agent to enter the Overseas Secondary Education qualification from a list of values or use a free text field to record the qualification name if they cannot find the appropriate value in the list of values
• No details can be updated by the agent once the Completed check box and a verification status with a system verification status of VERIFIED are set
• Allows the agent to record if the study was completed in English or not.

This function enables an agent to record details of other qualifications for an applicant.  A qualification, such as a reference or professional membership, can be selected from the Qualification Type list of values. There is also provision to record details of the qualification in a free text field when there is no matching value in the list of values.  Additionally, the agent can record comments.

On the first screen, the agent has a summary listing of previously entered other qualification details with the option of editing the entries and the addition of more records via a second screen.

The second screen allows the agent to update or create a new record.

The maintain person address details application allows agents to view, create and maintain applicant address details.  The agent can only create and update the applicant’s address once the agent has a relationship with the applicant (i.e. existing relationship or newly created relationship).

This function allows an agent to create a New Person record.  The agent enters the following person details:

• Title (mandatory)
• Surname (mandatory)
• Given Names
• Preferred Name
• Previous Surname (Person_Alias record created in background)
• Previous Given Names
• Sex (mandatory)
• Date of Birth (mandatory)
• Email Address

Person ID is automatically generated for the person once details are entered and committed.

This function allows an agent to upload an electronic file into Callista. Generally, this document is used to support a Person Admission application.

This function allows agents to create and update an applicant’s visa details, if the agent has a relationship with the applicant (i.e. existing relationship or newly created relationship). This information includes:

• Visa type
• Visa number
• Passport number
• Passport country
• Start Date
• End Date

This function allows an agent to record Post-secondary Education details for the applicant. The application:

• Allows the agent to record the country code of the tertiary education.
• Allows the agent to choose an institution from a list of values of institutions linked to the country.  A free text option is also available to record the institution when there is no matching value in the list of values.
• Allows the agent to record level of completion from the institution defined list of values.
• Allows the agent to record other attributes of the tertiary education as defined in the Minimum Data for Display section.
• Allows the agent to record if the study was completed in English or not
• Allows the agent to record comments.

No details can be updated by the agent once a Tertiary Education Level of Completion with a TAC Level of Completion of ‘S’ has been set, and the verifications status has been set that is mapped to a system verification status of VERIFIED.

ACTVTY-TT

Activity Timetable Inquiry

Provides students with a personalised timetable of their activities for a nominated activity period.

If a valid Activity Calendar Instance is provided, the application will also generate a timetable for the student with all SUA Activities, which are in teaching periods linked to the specified Activity Calendar. If there are no activities allocated for the specified Activity Calendar Instance, an empty Timetable will be generated.

Calls a web service to enable the population and verification of the address fields.

This application allows for the capture of a persons address and then verifies the address against the First Choice Software (FCS) online address verification software.

This function allows users to view the valid Admission Categories for an academic year and to view the explanations of those Admission Categories.

This function allows users to view the valid Admission periods for an academic year and Admission Category and to view the explanations of those Admission periods.

The function displays all Admission Application Admission Steps (created in the Create Admission Application Instance function) for a specific Admission application. It allows agents to navigate between the Admission Application Admission Steps and complete the details.

ADV-STND

Advanced Standing Inquiry

Enables users to view details of all GRANTED advanced standing within a specified course attempt. Unit advanced standing details are displayed before unit level advanced standing. Details of both CREDIT and PRECLUSION advanced standing types are displayed, together with the total credit points and percentage of course requirements granted.

If advanced standing has not been granted to the student for the context course attempt, navigation to the application is prevented and an information message is displayed.

If a unit has been precluded and alternative units are recorded in Callista, the user may navigate to the Advanced Standing Alternate Unit Inquiry application (AS-ALTUNIT) via the PRECLUSION link to view details of the alternate units.

Enables applicants to select one or more Access and Equity Categories, when registering an Admission application. The applicant may also choose to provide an additional comment in conjunction with the selected category(ies).

Admission applicants may indicate any Access and Equity Details they believe are pertinent to their application.

Enables an applicant to record Admission Test details in support of their Admission application. It is possible to add multiple Admission Test records to each Admission application.

The screen also permits the Admission applicant to view previously added admission test details within the same Admission application.

The purpose of this screen is to ask the Admission applicant to confirm that they have read and accept the institution's declaration. The declaration is free text so that the institution can define the declaration as they see fit.

Enables the Admission applicant to enter various personal details such as correspondence address, citizenship type, visa and passport information, and CHESSN.

Fields that the applicant must enter will vary depending on the data recorded for particular fields.

Enables the Admission applicant to search for courses and add course preferences to their application. In addition to recording course preferences, an applicant is able to identify an intended Commencement Period, intended Unit Set and a preferred Type of Place for each preference.

Enables the Admission applicant to record if they intend to apply for Advanced Standing and/or Scholarship/s.

This will be recorded across the whole Admission application rather than for each course preference.

This screen displays all information entered by the Admission applicant on a single web page. Additionally, the applicant is able to click on links that will navigate to the step selected to enable them to update the details. Following any updates, the applicant is able to navigate directly back to this page, bypassing any steps.

The final step in the Admission application process requires the applicant to submit the application, which will then generate a receipt.

A brief summary of the applicant's personal details and course preferences recorded for the application will be provided.

On pressing the 'Submit' button the Admission application process will be completed. The transfer status of the Admission application and its components will change to PENDING, to indicate that the application has been completed by the applicant.

The Record Applicant Details screen represents the creation of an applicant record in the Applicant Portal Applicant table, and the first step in recording an Admission application.

The applicant records their name, a preferred name format, their date of birth, their gender and an email address.

This application is used within the Admission Application, Admission Step process, to allow applicants to view their personal information. In the system self-serve application template and application data, applicants can only view the data, but the application can be changed (in the system self-serve application data) to allow the applicant to update the information while the applicant system transfer status is NOT-APPLIC.

This function allows applicants to answer questions in relation to marketing. For example, they might record how they found out about the courses.
This information is useful to the Universities as it helps them identify which marketing campaigns are effective.

Enables an Admission applicant to record Other Qualifications that they have obtained outside of mainstream education. For example, professional body membership and short courses completed via employment.

They can select from a Qualification Type list or, if the qualification is not in the list, there is provision to record the qualification type as free text.

The purpose of this screen is for the applicant to record if they intend to apply for:

• Advanced Standing and/or
• Scholarship/s

Enables the Admission applicant to record their Secondary Education Details. The applicant may have completed their secondary education domestically and/or internationally, therefore this screen is able to record both types. The information that is collected is different, depending on where the applicant completed their education (in Australia or Overseas).

More than one record of Secondary Education can be added by the applicant.

This screen is used to capture Scholarship Applicant's details such as Citizenship Type, Address and various Identification numbers which may be required for the Scholarship Application, but may not directly contribute to a specific Scholarship’s eligibility criteria. For further details see Scholarship Applications in Applicant Portal.

This screen is used by the Schlarship Applicant to record answers to questions used to narrow the available list of Scholarships an Applicant may apply for.
The display of this page is optional, dependent on the clients’ connect configuration settings.
The questions displayed are all open pre-eligibility questions for all current Scholarship Offering Instances. For further details see Scholarship Applications in Applicant Portal.

This screen displays Scholarship Applications made by the Applicant and Scholarships the Applicant is eligible to apply for.
The displayed applications the applicant has selected will only include those which have not yet been submitted. This is determined by the application status of the Scholarship Application record.
All other Scholarship Offerings which are current and which the applicant is eligible for will also display. The eligibility will be based on the answers to Pre-Selection Eligibility questions already answered.  If the institution has chosen not to display the Pre-Selection Eligibility screen (APSCRPSED), all current scholarship offerings will display.

For further details see Scholarship Applications in Applicant Portal.

This screen contains questions relating to the specific eligibility criteria of the Scholarships which the Applicant has selected.
These questions can either be used to help support an Application, or to determine if an Applicant is eligible for the Scholarship at all.

Before submitting a Scholarship Application, an Applicant can use this screen to review the selections that have been made and update details for a non-submitted Application.
The screen will be segmented into different sections representing the different areas that the Applicant has used to enter data: Personal Details, Pre-selection Eligibility Details, Scholarship Selection and Post-Selection Eligibility Details. Each section has details of each field prompt or question, and the data entered for that field.

This screen allows an Applicant to select the scholarships that they wish to apply for from the list of non-submitted Scholarships, and submit them.
After submitting the Scholarships, a receipt page will appear advising the Applicant of the Scholarships that have been submitted, and the Receipt Number that identifies the Scholarship Application submitted.

Enables the Admission applicant to record their Post-Secondary/Tertiary Study Details. The applicant may have completed their Post-Secondary/Tertiary Study domestically or internationally, therefore this screen is able to record both types. The information that is collected is different, depending on where the applicant completed their study.

More than one record of post-secondary/tertiary study can be added by the applicant.

This function allows applicants to alter their applicant portal account details. These details include the password, security question and security answer.
This application returns details like Title, Surname, First Given Names, Other Given Names, Preferred Name and Name Format to the template to allow the name to be displayed in different ways.

This application is used by an applicant to change their address details. This application is a stand alone application (not in the Admission Application steps) and is accessed from the Application List.

Enables an Admission applicant to record details of their Work Experience or Employment History.

For each work experience/employment record, the applicant is able to provide details of the position held and also information about the employer.

AS-ALTUNIT

Advanced Standing Alternate Units Inquiry

Displays the alternative unit/s for a unit from which the students has been precluded. The application is opened via the PRECLUSION link in the Advanced Standing Inquiry application.

The presence of optional units indicates that the student has a choice of alternative units.

AS-GRNTSTS

Advanced Standing Granting Status Inquiry

Provides an explanation of advanced standing granting statuses. Explanations are sourced from System Advanced Standing Granting Status in ADVF1180.

This application is normally accessed via the GRANTING STATUS link in the Advanced Standing Inquiry application (ADV-STND). ADV-STND currently displays only GRANTED advanced standing.

Creates cover sheets for assignments that have been identified. An assignment cover sheet is used during transmission of the assignment in a hard copy format between departments and faculties. This cover sheet is produced by the institution and provided to students on the commencement of units.

ASSESS-MON

This application allows the students to log onto Callista Connect and see their assignment progress. This application is an inquiry screen only; students are not able to update any details in this screen. Access through SSFF1100.

BRTH-CNTRY

Country Of Birth List

Enables a user to select their country of birth from an LOV as part of the GOVT-STATS application. The application is normally accessed via a search button in the Government Statistics application.

Data is sourced from STAF1124 (Maintain Government Country Codes).

CAL-TYPE

Calendar Type Inquiry

Provides an explanation of calendar type codes. Opened by links in several applications such as SUA-CENR and PE-RESULT. Explanation is recorded in CALF0220 (Maintain Calendar Type).

The CAL-TYPE application can be configured to call all calendars or to return a single context calendar.

CMPREQ-CRS

Course Completion Requirements Inquiry

Enables a user to evaluate their course attempt in relation to course version completion rules. Both standard and predictive modes are displayed.

The standard mode is based on the user's current course attempt status and only those unit attempts with a finalised result are included in the rule evaluation.

The predictive mode is evaluated on the assumption that all currently enrolled unit attempts will be successfully completed.

The information is sourced from PRGF9030 (Inquire on Course Completion).

CMPREQ-CST

Course Stage Completion Requirements Inquiry

Enables a user to evaluate their course stages in relation to course stage completion rules. Both standard and predictive modes are displayed.

The standard mode is based on the user's current course attempt status and only those unit attempts with a finalised result are included in the rule evaluation.

The predictive mode is evaluated on the assumption that all currently enrolled unit attempts will be successfully completed.

The information is sourced from PRGF9030 (Inquire on Course Completion).

CMPREQ-CUS

Course Unit Sets Completion Requirements Inquiry

Enables a user to evaluate their unit sets in relation to unit set completion rules. Both standard and predictive modes are displayed.

The standard mode is based on the user's current course attempt status and only those unit attempts with a finalised result are included in the rule evaluation.

The predictive mode is evaluated on the assumption that all currently enrolled unit attempts will be successfully completed.

The information is sourced from PRGF9030 (Inquire on Course Completion).

This function allows for the definition and creation of the Admission Application, Admission Course Application, Admission Course Application Instance, Admission International Agent and Admission Application Admission Steps based on the data selected in the application.

CRSCMP-DTL

Course Completion Details Inquiry

Enables a user to view their course completion details in relation to credit point requirements and nominated completion year.

The information is sourced from PRGF9030 (Inquire on Course Completion). It can also be viewed in INQF1200 (Student Course Attempt).

There is no screen layout for this application. It provides users with which notice to display, which student to display them to and that the displayed notice is logged.

DYN-MENU

Dynamic Menu

A Dynamic Menu is a menu that may be different for each staff member that accesses Callista Connect. A staff member must log on before the SSF Menu can be dynamically generated. See SSFF1100 for details.

Enables students to complete the appropriate electronic Commonwealth Assistance Form (eCAF) within the Self Enrolment set or directly accessed through Connect. It enables students to make their Student Status Declaration using an on-line student self-service facility. As part of the choices given when submitting a declaration, this facility also includes the ability to record Tax File Numbers (TFN) and the full or part payment of fees to the University.

The eCAN Connect application displays a student's Commonwealth Assistance Notice. This application sources OS-HELP (Student Course External Study Loan) details from the External Study Loan CAN record type rather than using the open source procedure. See ssf_ecan.

ENR-COE

Enrolment Confirmation Inquiry

Using Callista Connect, a student can now check enrolment details by going to the Confirmation of Enrolment screen.

ENR-SCAE

Enrolment Course Attempt Selection

Enables the user to select which course attempt to re-enrol in where the user has more than one student course attempt.

ENR-STEPS

Enrolment Course Attempt Steps

Provides the user with the set steps required for them to complete self-enrolment. The steps are pre-enrolled against student course attempts and define the enrolment steps displayed and the order they are displayed.

E-PAY

Online Payment

Enables a user to pay fees online with a credit card by submitting relevant information to the ‘hosted payments’ service of an institution’s bank. The outcome of the operation is returned to the Electronic Payment page.

EX-LOC-DTL

Examination Location Details

Displays examination location information for the context examination. Opened via a link from STUD-EXAM application.

EX-VEN-DTL

Examination Venue Details

Displays examination venue information for the context examination. Opened via a link from STUD-EXAM application.

EXAM-LOC

Examination Location List

Provides an LOV from which user's can select a course examination location.

FEE-TYPE

Fee Type Inquiry

Displays fee type information. Opened via a link from the FEETYP-DTL, OUTSTND-BAL and PYMNT-RECV applications.

Explanations are sourced from FINF2100 (Maintain Fee Types).

FEETYP-DTL

Fee Type Details

Displays all financial information for the user's student course attempt fee type including outstanding fees and payments received.

This information includes:

• any loan details the student may have
• sponsor details (if the institution chose to show this information)
• assessed outstanding balance
• any retained fee amounts
• details of payments received
• GST and any discounts available and awarded
• capping transactions in the derivation of debt

This application is accessed in context via the links on amounts in the Outstanding Balance Inquiry Application (OUTSTN-BAL) and Payments Received Inquiry Application (PYMT-RECV).

GOVT-STATS

Government Statistic

Enables user's to add or change their government statistical data collected by DEST.

GRD-SCHEMA

Grading Schema Inquiry

Provides an explanation of grading schema grade codes. Opened by a link from unit attempt outcome grades within results and student unit attempt inquiry applications.

HOME-LANG

Home Language List

Enables a user to select what language is spoken at home from an LOV as part of the GOVT-STATS application. The application is normally accessed via a search button in the Government Statistics application.

Data is sourced from STAF1125 (Maintain Government Language Codes).

LOC-CNTRY

Country of Location List

Enables a user to select their country of residence or country of birth from an LOV as part of the GOVT-STATS application. The application is normally accessed via a search button in the Government Statistics application.

Data is sourced from STAF1124 (Maintain Government Country Codes).

LOCATION

Location Inquiry

Provides an explanation of the context campus or exam location codes. Opened via links in other applications such as PE-RESULT.

LOGIN

Login

Displays fields to enable users to insert login details when accessing secure applications. Can be used as a menu item or accessed directly by the user when attempting to validate for a secure application.

LOGINREPLY

Login Reply

Used to provide welcome text to the user where the login application is used as an item on the menu.

LOGOUT

Logout

Enables users to end their current secure Callista Connect session without closing their web browser.

OD-SOA

OUTSTND-BAL

Outstanding Balance Inquiry

Enables users to view their fee information.

PAGEBUILD

Page Build

Used by the Web Administrator to build web pages.

This function will enable a person to view the default content types for each recorded delivery type destination and to update the priority of each content type.

In cases where the delivery type destination is system defined, it will only be possible to view the default content types.

This function will enable each student to record and update his or her message destination (address) details for each message delivery type.

Each destination will have a mandatory start date and an optional end date to define the effective date range. Multiple destinations with non-overlapping date ranges may be recorded for each message delivery type. In addition, multiple concurrent destinations may be recorded for a delivery type if it is configured to allow concurrent destinations.
A priority number will be recorded for each destination. This will be used where multiple destinations can handle the content type of a message. In such cases, the destination with the highest priority (i.e. lowest number) will be used to deliver the message.

If the system delivery type is configured to allow shared priorities, it will be possible to record the same priority for multiple destinations so that messages will be delivered to all destinations.

PE-ADDRINQ

Person Address Inquiry

Displays the user's current and future addresses. The page only allows access to the address verification application if the verification software is FCS.

PE-ADDRUPD

Person Address Update

Enables a user to update address details.

When first accessed the user sees the Address Summary screen. This displays the student’s current and future addresses or where an address doesn’t exist, address group details. From this screen the user can choose to add a new address, update an existing address or end an address.

When a user creates a new address, or updates an existing address, the address is verified if an address verification interface has been defined. When an address is verified, a user will confirm the verified address, select an address from a list of verified addresses, or accept their keyed in address depending on the results of the verification software.

If the verification software is not defined, the entered address is inserted or updated in Callista. Once the address is inserted or updated, the user is returned to the Address Summary screen where the new address is displayed.

If an address is ended in the Summary screen, an end date is added to the person record and the user is displayed in the Summary screen with the ended address no longer appearing.

PE-PERSON

Person Details Update

Enables a user to view their basic person details and update selected details (Preferred Name, Preferred Name Format and Email).

PE-PREFS

Person Preference Update

Enable users to apply their own web style to Callista Connect pages. Users must select from a set of institution provided styles.

PE-RESULT

Person Results Inquiry

Enables a user to view their current and past results. When displaying current results for a person, Callista Connect displays all the unit attempts/outcomes associated with the latest occurring academic year with finalised outcomes. Users also have the option of viewing all unit attempts and outcomes for a specified course by selecting a results history link.

The display of results can be controlled by the use of cohort process windows.

If a student has an encumbrance with the effect type RESULT_BLK, results are suppressed for unit attempt outcomes released on or after the encumbrance start date. The string BLOCK is displayed in the grade column. When selected, a customisable message box is displayed.

Unit attempts are sorted by academic year (descending) by teaching period start date (ascending) by unit code (ascending).

PERSON-INQ

Person Inquiry Application (Generic)

This application provides generic person information. This is used for institution defined applications such as DECLARE or DISCLAIMER as part of the self-enrolment application, allowing context information to be displayed for the user.

The use of DECLARE and DISCLAIMER applications is optional depending on the enrolment steps used by the institution.

This application can be used for any institution defined applications where context information is to be provided to the user.

PR-UG-INS

Prior Undergraduate Institution List

Enables a user to select the undergraduate institution they may have previously studied at from an LOV as part of the GOVT-STATS application. The application is normally accessed via a search button in the Government Statistics application.

Data is sourced from STAF112I (Maintain Government Prior Education Codes).

PRG-STATUS

System Progression Status Inquiry

Provides a key to progression status codes. Explanations are sourced from System Progression Statuses in PRGF1300.

This application is normally accessed via the PROGRESSION STATUS link in the Course Completion Details application (CRSCMP-DTL).

Enables a user to print a receipt of their enrolment transactions. After a user has completed adding, deleting, and modifying units within the Shopping Cart and has submitted the changes to their current enrolment, the user can print a receipt of the transactions that they have just performed.

Actions applied to the shopping cart, are stored in the SCART_ITEM table. When the user applies these actions to their SUA, the SHOP_CART Completed Date is set. The print receipt application is then able to use this completed shopping cart to print a receipt of all actions completed. The current shopping cart for a user, is the record with completed date set to NULL.

When the user clicks the print button in the Receipt Confirmation screen, receipt no, date and student ID is stored in the new shopping cart table and all the unit codes and corresponding unit actions are stored in the new shopping cart item table and receipt screen will display.

PYMNT-RECV

Person Payments Received Inquiry

Displays all fees paid by the user.

REDIRECT

System Redirect

Gives the student a window screen (user defined) while information requested is redirected. For example: the Redirect screen could say, "Please wait while your request is being processed".

SSU-CHGPWD

Change Callista Password

Enables users to change their password. Applicable only to the CALLISTAID authentication method.

STD-CRSINT

Student Course Intermission

Students may be allowed to temporarily suspend their enrolment in a course attempt. More rarely, the institution may require these attempts in a particular course version be suspended for a period of time. In either case, this is achieved by recording an intermission against a Student's course attempt, subject to certain conditions (for example, a Student may need to have studied a certain number of units in a course before intermission can be granted).

Setup is made in ENRF4160 Maintain Student Course Intermission.

STUD-EXAM

Student Examination Instance

Enables users to view details of all their student unit attempt examinable assessment items.

SUA-CENR

Student Unit Attempt Current Enrolment Inquiry

Enables users to view details of all of their unit attempts within a specified course. Units are sorted by year (descending) by teaching period start date (ascending) by unit code.

SUA-STATUS

Student Unit Attempt Status Inquiry

Provides a key to unit attempt statuses. Explanations are sourced from System Unit Attempt Status Notes in ENRF01Q0. Opened via a link from unit attempt status within other applications.

SUA-UPD

Student Unit Attempt Maintenance

Enables users to manage their enrolment within the Shopping Cart.

Depending on unit rules, course rules, system wide rules and cohort processing windows, users can add new units, change existing unit offering options, confirm pre-enrolled units, delete enrolled units, discontinue enrolled units and reinstate discontinued units.

The Shopping Cart displays the user’s Student ID, Given and Surname Name, Course Code and Course Title, and Course Status.

SUAAO-INQ

Student Inquiry on Existing Activity Allocations

Displays all accessible student unit attempts which have a status of ENROLLED or INVALID. Any activities that are currently selected by the student, and not logically deleted and ssf available will be returned for these units.

SUAAO-UPD

SUSA-CENR

Student Unit Set Attempt Current Enrolment Inquiry

Enables users to view details of all their unit set attempts for a specified course. Academic unit sets are listed before administrative unit sets. Within these two broad categories, unit sets are sorted by code within category. Link to Unit Set Enrolment (SUSA-ENR).

UNIT-CLASS

Unit Class Inquiry

Provides an explanation of unit class codes. Opened by a link from unit attempt classes within other applications.

UNIT-LEVEL

Unit Level Inquiry

Provides an explanation of unit level codes. Explanations are sourced form Unit Levels in CRSF2140. Opened by a link from unit level within other applications.

UNIT-SRCH

Unit Search Engine

Enables the user to search by Unit Code(s) or by using Advanced Search options. The Advanced Unit Search function allows a user to search for a Unit based on Unit Title, Unit Level, Enrolled Credit Point, Academic Period, Teaching Period, Campus, Class, and/or Faculty/School.

The Shopping Cart will display a Basic Unit Search text field and a link to the Advanced Unit Search function. The Unit Search function includes t he ability to flag any of the search fields as mandatory and the ability to set default values for any of the search fields.

UOO-SELECT

Unit Offering Option Selection

Displays the unit offering options retrieved according to the search criteria entered in the unit search application (UNIT-SRCH).

Users can then select unit offering options to add to their student course attempt, or modify a unit offering option they have already selected. For example: changing to the off campus version of a unit.

USERDEF

User Defined

The user can define how to change the appearance of windows to meet their own requirements.

US-SELECT

Select Unit Set

This function allows a student to select one or more unit sets that may be added to their enrolment. The student will select a unit set/s from a list of non enrolled unit sets. The selection/s will be returned to the Unit Set Maintenance function and the student will then add them to their enrolment. This function is accessed from Student Unit Attempt Enrolment (SUSA-ENR).

The purpose of this function is to enable a student to record or update their VET Person Statistics details via a separate step in the Connect Self-Enrolment process.

Navigation to the VET Statistics step is enabled by selecting the VET Statistics step link in the main self-enrolment menu (ENR-STEPS) or in the next/previous menu (ENR-NXTPRV), in context of a Person ID and Course Code.

If the student has a current VET Person Statistics record and has existing Person Disability records, current details are displayed and may be updated.

Note: If a person's At School flag is Y (i.e. is still attending school), the Highest Completed School Level cannot be 'Did not go to School' (i.e. cannot be mapped to a Government School Level Completed of 02).