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INQF1200 - Student Course Attempt Inquiry  

This form provides Student Course Attempt information for a Person, for example, for each Unit Attempt it shows the unit status, mark, grade, and number of credit points.

Other details related to the SCA such as, progression, advanced standing, encumbrances, course fee details, and activity timetable details can be accessed from this form via the relevant buttons.

This form is accessed via the Person Inquiry form (INQF1A00) via the 'Academic History' or the 'Enrolled Courses' buttons, for a selected SCA.

• If the 'Academic History' button is selected, then all Student Course Attempts for the student are queried.
• If the 'Enrolled Courses' button is selected then only ENROLLED Student Course Attempts for the student are queried.

For more information, also see the Online Help for the Student Course Attempt Details overlay screen.

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Image added: 29 April 2011

This form is divided into three blocks:

• Student Course Attempt block
  

  Shows details of an 'unconfirmed' course or a course that the student has attempted. If the student has more than one course recorded, use the 'Next Crs' and 'Prev Crs' buttons to view them.
  (For more details, see the Student Course Attempt block - details, below.)

• Student Unit Set Attempt block

Displays basic details of the student's Unit Sets for the context course. Unit Sets typically describe the majors, minors, streams or specialisation pursued by the student. Queries can be performed in this block to refine the set of information displayed. Unit Sets are displayed in rank order with any Primary Unit Sets displayed first.
(For more details, see the Student Unit Set Attempt block - details, below.)

• Student Unit Attempt block

Shows details of the units that form part of the context Course Attempt. Queries can be performed in this block (on all fields except Mark and Grade) to refine the set of Unit Attempts displayed.
(For more details, see the Student Unit Attempt block - details, below.)

Student Course Attempt Block

For students with more than one Course Attempt, the ability to display all Course Attempts in this screen depends on how this screen is entered. If it is entered:

• Via the Detail icon in the Person Inquiry screen (INQF1A00), only the selected Course Attempt is displayed.
• Via the Enrolled Courses button in the Person Inquiry screen (INQF1A00), only ENROLLED courses can be displayed.
• Via the Academic History button in the Person Inquiry screen (INQF1A00), all Course Attempts can be displayed.
• Via a Drill Down icon in a Class List (INQF12E0), only the Course Attempt associated with the Student's Unit Attempt can be displayed.

Queries cannot be performed in this block. To retrieve the records of other students, return to the Person Inquiry screen (INQF1A00) (by clicking on the Exit button , as many times as required to scroll back through previously viewed screens) and perform a query there, or return to the Class List (by clicking on the Drill Up icon ) and select another student.

Information lamps:

The following Information lamps may be displayed at the top of the screen where applicable:

ACADEMIC Encumbrance - The student currently has an Academic Encumbrance that restricts or constrains their Enrolment in the context course. Details of the Encumbrance are maintained in the Basic Person Encumbrance Detail form (ENRF6310). A zoom can be created to ENRF6310 - access depends on Callista security roles.

ADMINISTRATIVE Encumbrance - The student currently has an administrative Encumbrance that restricts their access to services provided by the institution. Details of the Encumbrance are maintained in the Basic Person Encumbrance Detail form (ENRF6310). A zoom can be created to ENRF6310 - access depends on Callista security roles.

LOAD-CAL-1 01/01/06 30/06/06 - This lamp is only illuminated if the student is enrolled in the context course, and displays the Load Calendar used to derive their current Attendance Mode and Type. The Student's derived Attendance Mode and Type may differ from the Attendance Mode and Type values of the Course Offer made to the student. These values are displayed in the Student Course Attempt block of the Person Inquiry screen.

Values are derived from the Inquiry Student Indicator View. It will display up to 22 characters and will truncate the result when 22 characters are exceeded. When truncated, selecting the lamp with the cursor will display the full data.

Field Details:

• Person ID - Identification number of a person recorded in Callista. A person may or may not be a student.
• Course - Course Code and version of a Course Attempt recorded for a student, for example, the course 'M300.2' is version 2 of course M300.
  An iconic lamp is displayed if the student has taken an Alternate Exit, Graduated or both for this course.
• Status - Indicates the current status of a student's Course Attempt. Possible values are:
  • UNCONFIRM - Course to which the student has been admitted (pre-enrolled or offered a place), but has not yet confirmed their intention to accept the place and enrol.
  • INACTIVE - Where the student has accepted the offer and confirmed their intention to enrol, but has no enrolled units.
  • ENROLLED - Course in which the student has ENROLLED units.
  • INTERMIT - Course from which the student is currently intermitted (has leave of absence). Once the intermission has expired, the status reverts to INACTIVE or ENROLLED.
  • LAPSED - Continuing (returning) student has failed to confirm their unit Enrolment within the designated time frame.
  • DISCONTIN - Course from which the student has been withdrawn.
  • COMPLETE - Course in which the student has satisfied the completion requirements.
• Calendar Type - Displays the Calendar Type of the Academic Period in which the Course Attempt was applicable. This is relevant to institutions that operate more than one Academic Calendar, for example, institutions with a campus in another country may have an Academic Calendar specifically for that campus.
• Location Code - The location (usually a campus) at which the course was offered and the student enrolled. Units may have been undertaken at locations other than the Course's Location.
• Derived Attendance Mode/Type - For a Student's ENROLLED course(s) only, displays the derived values for the Course Attempt's Attendance Mode and attendance type. These are derived from the Student's Unit Attempts and may differ from the nominated Attendance Mode/Type of the Course Attempt as shown in the Person Inquiry screen. The values displayed are the institution defined Attendance Mode/Type values. A lamp (e.g. LOAD-CAL-1 01/01/05 30/06/05) in the top right of the screen indicates the Load Calendar used to determine the inclusion of Unit Attempts in the derivation calculations.
• Commencement - Commencement Date of the Student's Course Attempt. This field can be blank where the student is yet to confirm their Enrolment in the course.

Buttons:

• Details button - Displays the Course Attempt Details overlay screen containing further details of the student's displayed Course Attempt.
• Progression button - Displays the Course Progression screen containing a course progression summary and limited course completion details.
• Adv Stnd button - Displays the Unit Advanced Standing screen containing details of Advanced Standing in specific units which have been applied for/granted to the student. Navigation to the Unit Level Advanced Standing screen is via the Unit Advanced Standing screen. (This button is disabled if the student has no approved or granted Advanced Standing.)
• Acad Report button - Activates the Academic History Report. The report produces a comprehensive listing, for the context Course Attempt, of Advanced Standing granted and units of study undertaken by the student. The report also lists details of any current Academic Encumbrances.
• Course Fees button - Displays the Student Course Fee Inquiry screen containing details of the Student's Fee Assessments for the context Course Attempt.
• Exam Timetable button - Displays details of Exam Timetables for the student in the Student Exam Inquiry screen (INQF1300).
• Next Crs/Prev Crs button - If the student has more than one course recorded, use the Next Crs and Prev Crs buttons to view them.
• Notes button - Displays the Student Course Attempt Notes (ENRF3080). This button is only enabled when Note record exists for the Student Course Attempt.
• Acad Encumbrances button - Displays the Person Encumbrances (ENRF6310). This button is only enabled when Encumbrance records exist for the Student Course Attempt (It will display only Encumbrances of Category ACADEMIC).
• Res Supervisors button - Displays the Maintain Research Supervisors (RESF3250). This button is only enabled when Research Supervisor records exist for the Student Course Attempt.
• Activity Timetable button - Displays the Student Activity Timetable Inquiry (INQF1500). The button is only enabled when the client has the Callista Attend product installed and Activity records exist for the student.

Student Unit Set Attempt Block

Field Details:

• Unit Set - Code by which a Unit Set is identified. Unit Sets describe majors, minors, streams or specialisation being undertaken by the student.
• Title (Unit Set) - Name of the Unit Set.
• Selection Date - Date the student selected the Unit Set.
• Category - A classification into which a Unit Set is placed. Typical Unit Set Categories include MAJOR, MINOR, STREAM, STRAND.
• Rank - The relative ranking (1 being highest) of the Unit Set Categories. For example, a MAJOR may have a higher ranking than a MINOR.
• Status (Unit Set Attempt) - Indicates the current status of a Student's Unit Set attempt. Possible values and their meaning are:
  • UNCONFIRM - The student has not yet confirmed Enrolment in the Unit Set. The Unit Set has been recorded either through Admissions, via the Pre-Enrolment process or directly in Enrolments.
  • ACTIVE - The student is enrolled in the Unit Set.
  • COMPLETED - The student has satisfactorily completed the requirements of the Unit Set.
  • ENDED - The student has voluntarily withdrawn, or been excluded, from the Unit Set.

Primary Set check box - Identifies the Unit Set or sets which form the major part of the Course Attempt. The Primary Unit Set will be the highest ranked of a Student's Unit Sets.

Student Unit Attempt Block

Field Details:

• Period - The period in which the unit is undertaken. This is a combination of the academic year and the teaching period. Note: The values used to identify periods of time may be different for different institutions, but, a typical example might be 2003/1, representing first semester in 2003.
• Unit - The Unit Code and Version of a Unit Attempt recorded for a student. e.g. The unit 'MAA101.3' is version 3 of unit MAA101.
• Academic/Administration button - Toggles the display in the student Unit Attempt block between Academic and Administration details related to the Unit Attempt. The label of the button changes to the name of whichever details are not currently being displayed.

Note: 'Supervised CH' and 'Total CH' fields only display for VET Student Course Attempts.

Icons:

• Note Icon - (Located to the right of the Student Unit/Unit Set Attempt record.) Indicates that a Note(s) exists for that Student Unit/Unit Set Attempt. The icon only displays if the current user has access to view the particular Note Type(s).
• 
  Alternate Exit Icon - Indicates the student has taken an Alternate Exit from the course.
  Graduated Icon - Indicates the student has Graduated from the course.
  Alternate Exit/Graduated Icon - Indicates the student has taken an Alternate Exit and Graduated from the course.

Academic Details:

• Title (Unit) - The name of the unit.
• Status (Unit Attempt) - Indicates the current status of a Student's Unit Attempt. Possible values and their meaning are:
  • UNCONFIRM - Pre-enrolled units which the student has not yet confirmed.
  • ENROLLED - Units in which the student is currently enrolled.
  • DISCONTIN - Units which have been discontinued before completion.
  • COMPLETE - Units which have been completed.
• Mark - The mark recorded for an Assessed Unit. Marks are optional, therefore some completed units may not have a mark recorded against them.
• Grade - The grade awarded to the student.
• Enrolled CP - The number of credit points in which the student is considered to be Enrolled, for the Unit.
• Achieved CP - The number of credit points achieved by the student for passing the unit. Where a student has not passed or is yet to pass the unit, the value will be zero. The value may still be zero if the student has repeated and passed the unit but the unit is not one which is allowed to contribute multiple credit toward the satisfaction of course requirements.
  Note: This field is only displayed for HE Student Course Attempts.

Administration Details:

• Location - The code of the Location, typically a Campus, at which the student is deemed to be studying/have studied the unit.
• Unit Class - The code of the class in which the student is deemed to be studying/have studied the unit. Class codes are institution defined and often include embedded day, time and/or location information.
• Status (Unit Attempt) - Indicates the current status of a Student's Unit Attempt. Possible values and their meaning are:
  • UNCONFIRM - Units to which the student has been admitted (pre-enrolled) but not yet Enrolled.
  • ENROLLED - Units in which the student is currently Enrolled.
  • DISCONTIN - Units which have been discontinued before completion.
  • COMPLETE - Units which have been completed.
• EFTSL - The fraction of an Equivalent Full Time Student Load generated by Enrolment in the unit. The Student's aggregated EFTSL is used to derive their Attendance Type and frequently to assess liability for tuition and other fees.
• Mark - The mark recorded for an Assessed Unit. Marks are optional, therefore some completed units may not have a mark recorded against them.
• Grade - The Grade achieved, by the student, in the unit. The Grade for a Unit Attempt may have been keyed, derived from a keyed mark or allocated by the System (where the unit was discontinued).
• Enrolled CP - The number of credit points in which the student is considered to be Enrolled, for the Unit. Note: This field is only displayed for HE Student Course Attempts.
• Achieved CP - The number of Credit Points achieved by the student for passing the unit. Where a student has not passed or is yet to pass the unit, the value will be zero. The value may still be zero if the student has repeated and passed the unit but the unit is not one which is allowed to contribute multiple credit toward course requirements.

Note: 'Supervised CH' and 'Total CH' fields only display for VET Student Course Attempts.

To View a Class List of All Students who are Attempting or Have Attempted the Unit Within the Same Class

1. Select one of the Student's Unit Attempts.
2. Click on the Drill Up icon next to the Unit Code of the selected Unit Attempt.

To toggle between Academic and Administration details for the Student's Unit Attempts, click on the Academic/Administrative button.
(Note: the button's label changes depending on which details are currently displayed.)

To View Additional Details of the Student's Course Attempt

1. Click on the Details button to access the Student Course Attempt Details overlay block where the following details are displayed:

• Course Attempt status details
• Intermission details
• Correspondence Category
• Exam Location
• Enrolment Category
• Fee Category
• Funding source
• Current Student Status

To Exit the Screen

Perform one of the following actions:

• Return to the previous screen by clicking on the Exit button .
• End your Inquiry session by selecting Exit Forms from the Action menu.
• Return to the Person Inquiry screen by clicking on the Exit button, as many times as required to scroll back through previously viewed screens.

Zooms are provided (subject to User Access permissions) to access the:

• Direct Admissions form - to see details of the student's current Admission application(s), where the student is identified as an applicant in the Person Inquiry screen.
• Record Admission Enquiry form - to see details of enquiries made by the student, where the student is identified as an enquirer in the Person Inquiry screen.
• Maintain Basic Person Encumbrance Detail form - to see details of Encumbrances applying to the student, where the student is identified as encumbered in the Person Inquiry screen.

Last Modified on 15 November, 2006

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