button.
Select the report ID to navigate to further details and an example of the report.This is a
listing of all reports available in the current production system. To view a
sample of a report, click on its button.
Select the report ID to navigate to further details and an example of the report.
Standard report processes are described in the section All About Standard Reports.
Standard Jobs are described in List of System Processes.
| Report Name |
ID |
Description |
| This report displays exceptions from the Admission Calendar Rollover process that were not able to be rolled over.
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| Admissions Completeness Check |
This report displays information on the completeness of person and admission application records for the selected parameters. This enables the user to detect and correct missing data that would prevent an offer being made to the applicant.
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| Data Entry Summary Report |
This is a working report that provides statistics on an institution's abilities to process applications within a time frame.
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| Enquiry Package Status Report |
This report is run to produce a list of package items to be mailed to enquirers recorded in the person ID group created by the Process Admission Enquiries job (ADMJ1320). The information contained in this report allows the person compiling an enquiry package to select the correct contents and any customisation to package items that is required.
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| Students with Approved Deferments |
This report produces a list of all students with approved deferments.
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| Report Name |
ID |
Description |
| Advanced Standing Granting Report |
A report of advanced standing, either granted or unable to be granted, run against a log table or log tables from a specified date. It may include all records or only exceptions (i.e. advanced standing which could not be granted). It can be run for selected combinations of course code/course status/person ID(s).
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| Report Name |
ID |
Description |
| Applications for Special Consideration |
This report is produced and sent to the unit coordinator and/or the unit contact to outline the details of students who have applied for special consideration and do not have an outcome recorded.
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| Assessment Detail Report |
This report displays all the assessment item details for unit offerings.
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| Assignments Due Date Summary Report |
This report summarises the assignments due for pre-determined calendar weeks and is used primarily to plan resource allocation for assignment tracking and receipt.
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| Exam Attendance Rolls |
This report produces a list of students who are expected to attend an examination at a particular venue and session.
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| Examination Packaging Labels |
This report produces large labels that are affixed to packages of examination materials sent to examination location supervisors.
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| Examination Session Materials Report |
This report displays examination session details by location then unit and then date. It includes information on the number of students and accompanying supplied examination materials for all student examinations to be undertaken during a specified examination period.
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| Exam Supervisor Labels |
This report is used to produce mail labels that are used for ad hoc mailings to exam supervisors, particularly supervisors in charge of external locations.
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| Examination Timetable |
This report produces printed copies of the examination timetable in order to advise students and supervisors of examination details.
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| Exam Venue Allocation Report |
This report details the date, time, papers, number of students and supervisors for each examination venue.
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| Examination Venue Availability Letter |
Produces letters that are sent to examination venue coordinators to determine the availability of examination location venues.
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| Invalid Grade Report |
This report provides details of unit attempt outcomes with incompatible mark and grade.
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| Non-enrolled Student Unit Attempt Outcome Report |
This report lists details of students who have been recorded as non-enrolled during the assessments process.
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| Notification of Special Consideration Outcome to Student |
This report produces correspondence to students informing them of the outcomes of their application for special consideration for each unit assessment item.
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| Notify Students of Exam Timetable |
This report is to notify students of their examination details.
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| This report provides details of examinations that need to be scheduled during an examination period.
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| This report is used to track the movement of result sheets.
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| This report produces pro-forma result sheets that are used by academics for recording student unit attempt outcomes. These result sheets are then used for manual keying of results.
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| Seating Allocation Report |
This report details the seats allocated to each student within a venue for each examination.
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| Special Consideration Outcome Report |
This report provides details of students who have applied for special consideration, and the status of their applications. It may be used for special consideration application management and/or sent to organisational units for information.
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| Student Examination Location Report |
This report is used to identify exam location conflicts for off campus students and students who have not selected a specific exam location.
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| This report produces student unit attempt outcomes in a form that can be used for display on noticeboards.
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| Unit Clash Report |
This report produces a list of all units with examinations scheduled in the nominated assessment period, and lists against them every other unit which has co-enrolled students.
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| Unit Outcome Distribution Report |
This report shows the distribution of grades for specified units within an assessment period.
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| This report displays recommended and finalised grades for individual students.
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| Report Name |
ID |
Description |
| Calendar Date Report |
A list of important University dates (date alias descriptions and values) for selected combination of date alias category/cal type/cal status/date/sub cal/date range combination
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| Calendar Quality Check Report |
This report is used to identify potential calendar related problems that cannot be validated through the various forms
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| Date Alias Instance Report |
A list of date alias instance details for selected combination of cal cat/cal status/cal type/date alias/date alias cat/date range combination. Option to include offset and pairs details.
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| Monthly Wall Calendar |
A traditional wall calendar format displaying date alias instance details in each day block for the selected month/year.
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| Rollover Calendar Report |
A report detailing the new calendar instances, their relationships and the new date alias instances created as a result of running the Rollover Calendar process from CRSF0220. Exceptions are recorded for those values for which rollover could not be completed successfully.
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| Report Name |
ID |
Description |
| Awards Report |
Alpha listing (by award name) of all awards for selected closed ind value/s
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| Course Data Report - Basic |
A report of basic information about courses for the purpose of checking details on an annual basis.
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| Course Data Report- Extended |
A detailed report of information about courses.
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| Course Listing Report |
A listing of course versions.
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| Funding Source Report |
Alpha listing (by funding source) of all institution-defined funding sources for selected closed indicator value/s.
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| Review of Course Version Creation Report |
A listing of course version details not copied to a new course version from an old course version. This report is auto-generated when a new course version is created from an existing course version if the system is not able to copy all details from the old to new version. (eg. an owning org unit may have been made inactive and therefore cannot be linked to the new version). The report may also be run manually by inserting the old and new course version details in the user parameters fields.
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| Review of Unit Version Creation Report |
A listing of unit version details not copied to a new unit version from an old unit version. This report is auto-generated when a new unit version is created from an existing unit version if the system is not able to copy all details from the old to new version. (eg. a discipline may have been closed and therefore cannot be linked to the new version). The report may also be run manually by inserting the old and new unit version details in the user parameters fields.
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| Unit Data Report - Basic |
A report of basic information about units for the purpose of checking details on an annual basis.
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| Unit Data Report - Extended |
A detailed report of information about units.
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| Unit Listing |
A listing of unit versions
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| Report Name |
ID |
Description |
| Academic Encumbrance Report |
A report of students with a current academic encumbrance. The report details the particular institution-defined encumbrance type, its effects and any recorded details pertaining to the encumbrance. This report incorporates a summary of the student's academic course history including advanced standing and enrolled studies. The set of parameters allows the report to be run for specified individuals or for groups of students and for one or more institution defined academic encumbrance types. By entering a Start Date and an End Date in the parameter form, the report selects all students who have had an academic encumbrance applied during the specified period. If the Start Date and End Date parameters are left blank, the report selects only enrolled students with a current academic encumbrance.
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| Academic History |
A comprehensive listing of the courses, advanced standing granted and units of study undertaken by a student. The academic history also reports details of any current academic encumbrances. A broad set of parameters allow the report to be run for nominated individuals or specified groups of students.
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| Batch Pre-Enrolment Exception Report |
This report displays any exceptions encountered during the Batch Pre-Enrolment process (ENRJ3100).
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| Bulk Unit Rules Check Exception Report |
Produces an exception report from the log file produced in the Bulk Unit Rule Check process (ENRJ0010)
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| Correspondence Address Quality Check Report |
A list of students without an active correspondence address on a specified date or at any time during a specified period. The report will typically be run prior to generating bulk correspondence items.
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| Course Attendance Summary |
A summary report listing the number of students enrolled in a given course offering option or set of course offering options. Student data is summarised by course location and attendance type. The set of selection parameters allow the report to be run for all students in the nominated course(s) or particular subsets of students.
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| Course Discontinuation/Intermission Letter |
A report which produces letters to notify students of a change to their course attempt status. It may be run for the student course attempt statuses of INTERMIT, DISCONTIN, and LAPSED. Provision exists to exclude students whose discontinuation was the result of termination (an 'involuntary' discontinuation) from receiving the discontinuation letter. It can be run for selected combinations of person ID/location/course responsible org. unit.
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| International Student Enrolment Detail |
A listing of international students enrolled (or other specified course attempt status) in a given course offering or set of course offerings. The report defines international students via nominated Government Student Status and can be run for students originating form a particular country.
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| Invalid Tax File Number Report |
A list of students enrolled in a selected Academic Period, whose tax file number has an invalid date. It can be run for selected combinations of enrolment category/responsible org. unit/location/course type/course code/commencement type/attendance mode.
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| Report To Identify Double IDs |
This report should be run immediately after any process which creates a set of new Person ID's such as the VTAC load of new students. Callista defaults the 'Last Person ID' This ensures that each time the report is run the system checks all new IDs against all other records in the database. The default 'Last Person ID' can be changed if for any reason it is necessary to broaden or narrow the scope of the report. The report identifies three types of records: Exact Matches - where the surname, given names, date of birth and sex details of a new person record are identical to those of an existing record. Partial Match - where the surname, date of birth and sex details of a new person record are the same as those of an existing record, but given names are different Partial Match - where the given names, date of birth and sex details of a new person record are the same as those of an existing record, but the surname is different. It is recommended that any output of the report be further investigated prior to making any decision to merge Person IDs.
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| Statistical Detail Exception Report |
A report identifying enrolled students who, as a condition of their enrolment, are required to complete the DEST Statistical Information Form and have one or more data items missing.
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| Student Course Attempt Future Discontinuation Report |
A report of discontinuations processed through a batch process. If a future date has been entered for the discontinuation, the batch process attempts to effect the discontinuation when the date is reached. It may include all records or only exceptions (i.e. discontinuations which could not be effected). A set of selection parameters allow the report to be run for nominated units or groups of units within a particular teaching period.
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| Student List |
A report containing name and brief course details of enrolled (or other nominated course status) students. The set of parameters allows the report to be run for the whole institution, for one or more locations, or for one or more organisational units. Additional parameters allow the set of selected students to be further refined.
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| Student List - Unit |
A listing of students enrolled (or other specified unit attempt status) in a given unit offering or set of unit offerings. A set of selection parameters allow the report to be run for nominated units or groups of units within a particular teaching period.
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| Student Termination Letter |
A report which produces letters to notify students that their course attempt has been discontinued (terminated) for non-payment of fees. Letters are only run for specified Discontinuation Reason Codes. It can be run for selected combinations of person ID/location/course responsible org. unit.
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| Student Current Enrolment Report |
A report detailing a student's course and unit enrolment in the nominated academic calendar. The set of parameters allows the report to be run for specified individuals or for nominated groups of students.
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| Students Due to Enrol/Re-Enrol |
A report listing students eligible to enrol or re-enrol within a specified Enrolment Period. The set of parameters allows the report to be run for all eligible students, new students only, or returning students only. These parameters can be further refined to identify more specific groups of students eligible to enrol or re-enrol.
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| Unit Enrolment Summary |
A summary report listing the number of students enrolled (or other specified unit attempt status) in a given unit offering or set of unit offerings. Student data is summarised by attendance type. The set of selection parameters allow the report to be run for all students in the nominated unit(s) or particular subsets of students.
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| Report Name |
ID |
Description |
| Course Trigger Fee Liabilities Report |
Lists fee liability triggers by course.
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| Fee Assessment Trace |
Reports on assessment or reassessment of fees due from students for a particular fee period. Assessment is the central process of the FIN subsystem.
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| Fee Category Validation Report |
Used to determine whether fee categories and related data are complete and correct.
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| Fee Disbursement Snapshot Exceptions Report |
Reports on the outcome of a run to create disbursement snapshots
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| Fee Encumbrance Report |
Reports on students' potential fee encumbrances and those already applied.
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| Fee Structure Rollover Report |
Reports on the results of the fee data structure rollover process
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| Fee Type Validation Report |
Used to review fee type data for correctness and as a source of reference information
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| Student Status Change Report |
Reports on situations where Students' Status may have been changed
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| Minor Debts Write Off Report |
Reports on the results of the job to write off minor fee debts
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| Fee Refund Status Report |
Gives details of refund records for students and sponsors
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| Sponsored Students Report |
Gives personal, course attempt and sponsorship details for students sponsored during a particular Academic Period
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| Report Name |
ID |
Description |
| Graduate Register |
A register containing details of each graduand.
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| Graduation Council Approved List |
Lists graduands who are eligible to graduate, for approval by the University Council.
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| Seating and Order of Presentation List |
Lists seat allocation and/or order of presentation of graduands.
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| Report Name |
ID |
Description |
| Person Address Labels |
This report produces address labels for each person listed in the selected person ID group with their current correspondence address.
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| Report Name |
ID |
Description |
| Requests Scheduled for Period Report |
A report listing details of requests scheduled to run within a nominated period. Details are grouped within scheduled run date. Selection parameters include request status, job run status and system user (person).
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| System Jobs Report |
A list of registered system jobs and associated details. Jobs that are open are available for use in the Job Scheduler facility. The list can be requested in combinations of parameters including job name, job type, run window, run mode and last run date.
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| Report Name |
ID |
Description |
| Organisational Unit Details Report |
A list of all organisational unit details (excluding relationships) for selected combination of member type/organisation type/organisational units/statuses/institutions
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| Parent-Child Organisational Unit Report |
Details or relationships between org units for selected org unit/s.
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| Report Name |
ID |
Description |
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| SECURITY SUBSYSTEM |
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| Details of security subsystem reports are accessed via field help in any of the Security subsystem maintenance forms. |
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| Report Name |
ID |
Description |
| System Security Roles Report |
SECR0044 |
Details
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| User Security Roles Report |
SECR0041 |
Details
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| TRACKING SUBSYSTEM |
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| Report Name |
ID |
Description |
| Tracking Items Report |
A listing of tracking items of a particular type or types. May be run for a specific originator or other combinations of parameters. Details include tracking item steps and associated action and completion dates, overdue information and tracking groups.
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Last Modified on 13 July, 2004
