Purpose

To give personal, Course Attempt and Sponsorship details for students Sponsored during a particular Academic Period

SubSystem

Finance

Run Details

The report can be run in immediate or batch mode.

Sponsorships are normally assigned (in the form Direct Assignment of Sponsorships, FINF4300) at the start of a Fee Period, and this report might therefore be run at that time, and then as required.

The Report

The report will include the following:

• If there are Nominated Fee Categories, it will list each Fee Category with its % limit (percentage contribution) and $ limit (sponsorship limit)
• If there are Nominated Fee Types, it will list each Fee Type with its % limit (percentage contribution) and $ limit (sponsorship limit)
• If there are Nominated Units, it will list each Nominated Unit with its % limit (percentage contribution) and $ limit (sponsorship limit). Units will be listed underneath the associated Fee Types, and are indented for clarity.

The Sponsored Students block contains:

Parameters Tab

• Financial Period
  A Financial Period must be supplied. The current period is used by default, or another Financial Period may be selected from the list of values representing all open and active Calendars in the FINANCE Calendar Category.

The remaining parameters allow for all values of the relevant data field to be selected using the % option. Alternatively, subsets of sponsored students can be reported by supplying specific values for some or all of the following:

• Fee Assessment Period
  Select from the list of values, which displays only active Fee Calendars.
• Person ID
  A full Person ID number (which must be typed in) to report only on one student. The ID is validated against the database.
• Course Code
  A Course Code, which must be typed in and is validated against the database.
• Sponsor Code
  Select from the list of values. The LOV displays active sponsors.
• Sponsor Type
  Select from the list of values. The LOV displays all types that have been allocated to a sponsor in form FINF4100. If selected with Sponsor Code, the combination must be valid.
• Course Status
  Select from the list of values limits the reporting of sponsorships to Student Course Attempts with the matching status.
• Organisational Unit
  Select rom the list of values. Students studying a course owned by the selected Organisational Unit are reported. An example of use is to select all sponsored students in a particular faculty.
• Fee Category
  Selected from those that are open.
• Fee Type
  Select from those that are open. If Fee Category is also selected, the Fee Type must be a liability of the selected category.
  

  Button

  • Find Person
  • Find Course

Rule/Notes:

For information about System (or control) parameters, see All About Standard Reports.

Sponsored Students Report

This report lists personal, course attempt and sponsorship details for all students for whom a sponsorship applies within a specific financial period, and where

• The Sponsorship has an active status at the date the report is run
• The End Date of the Sponsorship is not prior to the Report Run Date
• The details match any further parameters specified at run time

Information in the report reflects that recorded in the Direct Assignment of Sponsorships form, FINF4300.

Distinction is made between those Sponsorships where a sponsor has undertaken to pay all Fees for a student ('Sponsorship Applies to All Student Fees') and those where only specific Fees are sponsored. These Fees are listed under 'Nominated Fees'.

Sponsors with a Cancelled Status are not reported. Where a sponsor has undertaken to pay specific Fee Liabilities, only those that are active at the time of running the report are shown.

Students are grouped by Fee Period for each sponsor, and sorted in alphabetic order of Surname.

Totals are given for:

• 'Total Sponsorships for Fee Period'
  Reporting the number of course attempts being sponsored which will not necessarily equate to the number of the students if one or more students are being sponsored for multiple courses

• 'Number of Sponsored Students'
  Reporting the number of course attempts being sponsored which will not necessarily equate to the number of the students if one or more students are being sponsored for multiple courses

• 'Total Number of Sponsorship Reported' (last page)
  Reporting the total number of course attempts being sponsored across all fee periods which will not necessarily equate to the number of the students if one or more students are being sponsored for multiple courses