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FINR3710 - Minor Debts Write Off Report

Purpose

To report on Debts Written Off for students, and the circumstances in which Debts could not be Written Off

SubSystem

Finance
Normally Run By Fee Specialist
Anticipated Frequency As required, normally at the end of a Fees Processing Cycle
Structure  Block Minor Debts Write Off Report
Tab Parameters

  

Run Details

Run this report immediately after running FINJ3700 to check the results of that process, which writes off debts for selected students and fees.

Note that there may be inconsistencies in this report if the Process Person Payment Schedules job ( FINJ6111) has not been run after the most recent Fee Assessments for relevant students. The required sequence is: Fee Assessment, FINJ6111, FINJ3700, this report.

 

The Minor Debts Write Off Report block contains:

Parameters Tab

  • Creation Date

Rules/Notes:

 

Select the Creation Date and Time of the required run of FINJ3700. The default is the most recent run.

Rules/Notes:

Minor Debts Write Off Report

For each student for whom Debt has been Written Off in the run selected, this job reports details of the Fee or Fees, and any corresponding Tax Amounts, which have been Written Off. For Course Fees, the report includes the code of the Course which triggered the Fee and the Category under which the Fee was charged (for Unit Fees, the Unit Code is also included). A message indicates that the balance overdue on the Fee has been successfully Written Off.

Summary

Totals of 1) Fees Written Off, 2) Fees unable to be Written Off, 3) Tax Written Off, and 4) Tax unable to be Written Off, are given for each Fee Type, and then as grand totals for the run.

Debt Transfer Details

Debt transfer details are included in this report if the debt was transferred to another Fee Period.

Fees Not Written Off

In some situations a Fee cannot be Written Off. A message indicates the reason for this. Common messages are:

  • An amount of the debt for the Fee Type is not overdue
  • Not all of the overdue debt satisfies the minimum overdue days criterion across the Person Payment Schedule

Explanation - the Fee has been charged in instalments, one or more of which is not overdue, or not overdue by the number of days specified for Write Off. Refer to the student's Payment Schedule in the form FINF3800.
  • The Fee Assessment Transaction falls outside of the period within which Fee Assessments may be created

Explanation - the relevant Retro Date or End Date Alias Instance has passed. Refer to Conditions in FINJ3700.
  • There is debt yet to be notified for the Fee Type. UN-NOTIFIED DEBT: <99>

Explanation - The amount shown after UN-NOTIFIED DEBT is in local currency. Refer to Conditions in FINJ3700.
  • The Student Course Attempt has not been finalised. Minor Debts cannot be Written Off while the student remains in any course

Explanation - All a student's courses must be COMPLETE, DISCONTIN or DELETED. Refer to Conditions in FINJ3700. Note that in the unlikely event of a student having many non-terminated courses, only the first one encountered by the process is reported here.

 

Last Modified on 15 September, 2004