Purpose

To produce a Register containing details of each Graduand

Run Details

This job is run:

• After graduation rounds.
• At any time deemed necessary for whatever reason

It is recommended that this job be run in batch mode. However, it can be run in immediate mode, particularly where the report is run with parameters specifying a small data set, such as a specific course.

Refer to the Job Control and Scheduling Subsystem for details of scheduling and running reports.

The Produce A Graduate Register block contains:

Parameters Tab

• Ceremony Round
• Ceremony Number
• Conferral Date
• Award
• Course Code
• Sort By

• Button

  • Calendar Lookup

Rules/Notes:

A sequence of events, described in Understanding Graduations, leads to the production of accurate lists via this report.

Select the Required Ceremony Round.

The next four parameters in this job are used to refine the data set produced in the report. Selection of the Award and/or Course parameter limits reporting to that course/Award only, even for selected graduates have also taken out other Awards in the round.

The sort order parameter provides a number of options for sorting of the list.

Rules/Notes:

Graduate Register

The report selects all Graduands with a Status of GRADUATED.

Graduates are displayed with the Award each received and the Honours Level of the Award (where applicable). Each Award received in the round is listed, unless parameter selection confines the report to a particular course and/or Award. Conferral and Ceremony details are also displayed for each graduate. If a graduate attended more than one Ceremony in the round, each Ceremony will be listed (distinguished by Ceremony Date).

In each case, all primary Unit Sets completed in relation to the selected Ceremony Round, and also the Testamur details, are repeated. An 'R' recorded to the right of a Testamur Issue Date denotes a replacement Testamur.

Details are displayed according to the sort order parameter specified.