Purpose

This report produces printed copies of the Examination Timetable in order to advise students and Supervisors of the examination details

Run Details

This job is run:

• Prior to Examination Periods
• At any time deemed necessary for whatever reason

This job is run prior to Examination Periods to provide information used to:

• Print draft copies of Examination Timetables
• Notify students of their examination details
• Print final versions of the Examination Timetable

This job can be run in both batch and online modes. Refer to the Job Control and Scheduling Subsystem for details on scheduling and running batch and online jobs.

The Examination Timetable block contains:

Parameters tab

• Examination Period
• Draft or Final
• Unit Owning Org Unit
• Course Code
• Unit Code
• Unit Location
• Unit Mark

More tab

• Examination Location
• Examination Venue
• Examination Date
• Examination Session
• Include Examination Venue check box
• Include Number of Students check box
• On Campus Locations Only check box
• "NONCENTRAL" Location/Venue Override Text
  This parameter allows the recording of a short message directing the student to the notes.
  For example, a faculty is linked to the Noncentral Location. However, the exam is being managed by the Unit Chair. A note can be recorded informing the student who their contact person is. A message can be recorded here telling the student to refer to Notes for further details.

More tab

• Notes 1
  This parameter has default text messages inserted where no additions are entered. Text messages can be recorded in the Maintain Job Text form (JBSF4170).
• Notes 2
  This parameter has default text messages inserted where no additions are entered. Text messages can be recorded in the Maintain Job Text form (JBSF4170).
• Sort By
• Session to Include
  This parameter allows the report to be run for:
  • All sessions
  • Special sessions only; or
  • Standard sessions only

Rules/Notes:

Note: The % symbol indicates that the parameter is not considered for processing.

Most parameters in this job are used to refine the data set produced in this report. The report can be run for both DRAFT and FINAL Examination Timetables.

There are several sort combinations that can be selected from the LOV.

Select whether or not to include:

• Examination Venue details
• Number of Students; and
• On-campus Locations Only

The report is presented in landscape mode.

Where venue sessions have been split for several different sessions, a note should be recorded and inserted as one of the two text fields providing students with instructions on where to find further information.

Occasionally, red flags may appear at the end of a row. These flags are S and TD. The S indicates that the exam is a Special examination. The TD indicates Timeslot Duration and therefore the exam is a serial examination.

The Unit Offering Option details are suppressed except where differing offering options have different exam requirements.