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This is a list of system processes which are set up to run as jobs through the Job Control and Scheduling Subsystem.
Standard reports are described in Standard Report Listing.
| Admission Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| ADM |
Process Admission Enquiries |
Updates the status of admission enquiry records while processing enquiry packages. The job processes REGISTERED and/or ACKNOWLEDGED admission enquiry records. |
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| ADM |
Admission Period Rollover Process |
Attaches admission period details to rolled over admission calendars. |
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| ADM |
Process Admission Application Reconsiderations |
Updates the outcome status of unsuccessful admission applications that have requested reconsideration in the next available admission period for possible selection in the new admission period. |
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| ADM |
Initialise Course Offering Admission for Students with Approved Deferment |
Reactivates admission applications for students who deferred their acceptance to a future admission period. |
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| ADM |
Lapse Admission Offers |
Lapses admission offers for which no reply has been received by the offer response date. |
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| ADM |
Clean-up Unconfirmed Student Course Attempts |
Deletes unconfirmed student course attempts that were created by the pre-enrolling of admission offers. |
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| ADM |
TAC Automated Result Transfer System Extract Process |
Extracts student results required by TAC for electronic transfer |
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| ADM |
Process VTAC Offer File Load |
Loads the VTAC Offer file into Callista. |
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| ADM |
Process VTAC Postgraduate Offer File Load |
Loads the VTAC Postgraduate Offer file into Callista. |
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| ADM |
Process VTAC Return File |
Creates the VTAC statistical return file from data held within Callista. |
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| ADM |
Admission Letter Production |
The process automatically creates an extract of information for an admission letter, based upon admission letter entries in ADMF3900, that are composed and not issued. The extract is used by CORF2540, to create the appropriate admissions letter/s for applicants. |
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| Advance Standing Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| ADV |
Grant Advanced Standing |
(Previously named ADVC_UPD_AS_GRANT) |
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| ADV |
Expire Advanced Standing |
Process to alter the status of a Unit or Unit Level advanced standing record from approved to expired, when the expiry date has been reached |
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| Assessments Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| ASS |
Academic Transcript |
The process automatically creates an extract of information for an academic transcript. The extract is used by CORF2540, to create the appropriate academic transcript/s for students. |
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| ASS |
Academic Transcript Extract |
To extract data containing relevant information for inclusion in an Academic Transcript. |
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| ASS |
Automatically Maintain Student Unit Attempt Assessment Item |
Process to attach unit assessment items to all students enrolled within the unit |
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| ASS |
Apply Unit Assessment Item Modification to Students |
Process to apply changes to a unit assessment item to all students enrolled within the unit |
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| ASS |
Create Assignment Cover Sheets |
Process to create assignment cover sheets |
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| ASS |
Reproduce Assignment Cover Sheets |
Process to reproduce individual or groups of assignment cover sheets |
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| ASS |
Initiate a Tracking Items for Assignments |
Automatically creates tracking items for student assignment assessment items |
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| ASS |
Default Exam Session Venue Availability |
Attaches all open exam venues to all sessions within an examination period |
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| ASS |
Upload Student Unit Attempt |
Uploads student unit attempt outcomes into Callista |
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| ASS |
Insert Administrative Grade |
Process to insert a set or specified grade for those student unit attempt outcomes with no recorded result |
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| ASS |
Translate Student Unit Attempt Outcomes |
This job translates recommended unit offering option grading schema grades to any overriding course offering pattern grading schema grades that may apply to student unit attempts. |
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| ASS |
Produce File of Information for Publication |
This job produces files containing formatted finalised results data suitable for export to a spreadsheet or other program. |
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| ASS |
Finalise Student Unit Attempt Outcomes |
Changes any 'recommended' student unit attempt outcomes to 'finalised' |
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| Correspondence Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| COR |
Update Outgoing Correspondence Date Sent |
Updates the Date Sent field for a registered correspondence item. Where item has been sent as a bulk mail out, will update for all recipients. (Previously named CORP_UPD_OC_DT_SENT) |
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| Course Structure and Planning Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| CRS |
Rollover Course Offering Patterns |
Rolls course offering instances and associated course offering patterns from one academic calendar instance to another. (Previously named CRSC_INS_COP_ROLL) |
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| CRS |
Rollover Unit Offering Options |
Rolls unit offering patterns and associated unit offering options and unit assessment items from one teaching calendar instance to another. (Previously named CRSC_INS_UOO_ROLL) |
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| Enrolment Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| ENR |
Bulk Unit Rule Check (Students with To Do Entries) |
Validates student course attempts against the unit rules within a nominated Academic Period |
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| ENR |
Set Student Unit Attempt Outcome Override Due Date |
Used to set or remove a date that delays the access of particular cohorts of students to their results |
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| ENR |
Rollover Load Calendar Structure |
Creates load calendar instances and copies details from one Academic Period to another; or copies details from a single load calendar to another. |
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| ENR |
Student Course Attempt Lapse Process |
Lapses student course attempts that have a status of INACTIVE due to discontinuation of unit attempts |
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| ENR |
Batch Pre-enrolment Process |
Allows the pre-enrolment of students in courses and units |
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| ENR |
Enrolment Form Creation |
Produces a file containing relevant information for inclusion in an enrolment or re-enrolment form. (Deakin University specific job) |
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| ENR |
Write Enrolment Form Extract to Server |
To produce a file containing relevant information for inclusion in an enrolment/re-enrolment form, for processing by third party software. |
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| ENR |
Bulk Course Offering Option Transfer |
Allows the transfer of a nominated set of students between course offering options within the same course, or between course versions |
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| ENR |
Bulk Unit Offering Option Transfer |
Allows the transfer of students between unit offering options within the same unit |
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| ENR |
Bulk Unit Enrol/Discontinuation Process |
Allows the enrolment of a specific group of students into one or more units and/or the discontinuation of a specific group of students in one or more units |
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| ENR |
Student Course Attempt Update |
Updates student course attempts where an element of the student's enrolment has changed |
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| ENR |
Confirmation of Enrolment Notice Extract |
Produces an extract of data to enable individual licensees to tailor a confirmation of enrolment notice that meets their formatting and content needs. |
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| Finance Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| FIN |
Rollover Fee Data |
Recreates fee details in a future fee period |
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| FIN |
Fee Assessment from To Do Entries |
Assesses or reassesses student fees from entries reflecting changes in enrolment |
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| FIN |
Reproduce Previous Fee Assessment Trace |
Prints a full trace from a previously run fee assessment |
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| FIN |
Fee Assessment Routine and Trace |
Assesses or reassesses the fees for which students are liable in a fee period |
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| FIN |
Write Off Minor Debts |
Writes off specified minor debts of past students |
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| FIN |
Expire Fee Sponsorship |
Sets expiry status for sponsorships after their end date |
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| FIN |
Process Person Payment Schedules |
Creates payment schedules and details of payment for individual students |
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| FIN |
Add Grace Period to Person Payment Schedules |
Adds additional days to person payment schedules |
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| FIN |
Statement of Account Extract |
To produce extract records containing the necessary information for printing of a Statement of Account and reminder notices. These records are stored in a table in the Callista database |
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| FIN |
Reminder Notice Extract |
To produce extract records containing the necessary information for printing of Reminder notices. These records are stored in a table in the Callista database |
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| FIN |
Sponsor Summary Statement Extract |
Produces an extract of data to enable individual licensees to tailor a sponsor statement which meets their formatting and content needs. |
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| FIN |
Student Contribution Notice of Liability Extract |
Produces an extract of data to enable individual licensees to Student Contribution liability notices which meet their formatting and content needs. |
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| FIN | FINJ6200 | Commonwealth Assistance Notice Extract | The purpose of the CAN is to advise the student of the Student Learning Entitlement (SLE) amount that will be deducted from their SLE balance and/or any HELP balances that the HEP is going to report to the Government. The CAN will also be used to notify the student of their Commonwealth Higher Education Student Support Number (CHESSN). |
| FIN |
Process Overdue Payment Penalties |
Creates pending fee encumbrances for students defaulting on fee payment |
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| FIN |
Process Student Status |
Changes Student Status for students where appropriate |
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| FIN |
Process Student Refunds |
Creates refund records for transfer to an external financial system for payment. |
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| FIN |
Process Disbursement Snapshot |
Calculates fee disbursement amounts, determines allocations and creates point in time snapshots of amounts to be disbursed, providing three levels of detail |
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| FIN |
Delete Disbursement Snapshots |
Deletes disbursement snapshots created by FINJ7300 |
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| FIN |
Process Disbursement Journal |
Produces journal entries from records created in fee disbursement processing |
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| FIN |
Delete Disbursement Journals |
Deletes disbursement journal entries created by FINJ7400 |
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| General Service Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| GEN |
Delete System Log Entries |
Deletes System Log entries greater than a specified age. |
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| GEN |
Delete Extract Records |
Deletes system extract records greater than a specified age. |
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| Graduation Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| GRD |
Identify and Create Graduands |
Identifies students potentially or actually eligible to graduate and creates graduand records |
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| GRD |
Assign Graduand Status |
Determines whether graduands are academically eligible to graduate, and sets their graduand status accordingly |
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| GRD |
Clean Up Graduand Records |
Removes graduand records for any graduand who did not graduate, or did not gain approval to graduate in the target ceremony round |
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| GRD |
Allocate Graduands to Ceremonies |
Allocates graduands to specific ceremonies in a round, creating graduand award records |
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| GRD |
Set Graduand Order in Presentation |
Assigns numbers to graduands to determine presentation order within a ceremony |
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| GRD |
Create Testamur Extract |
Produces an extract of data to enable individual licensees to tailor testamurs which meet their formatting and content needs. |
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| Job Scheduler Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| JBS |
Delete Old Requests |
(Previously named JBS_DEL_OLD_REQUEST) |
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| JBS |
Delete Old Output Files |
(Previously named JBS_DEL_OUTPUT_FILE) |
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| Progression Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| PRG |
Progression Rule Application Process |
Applies all relevant progression rules to a Student Course Attempt and produces a report listing resulting evaluation |
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| PRG |
Progression Maintenance Process |
Performs regular maintenance to derive expiry dates for those student progression outcomes where the progression calendars required now exist and to update progression statuses. |
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| PRG |
Apply Progression Outcomes |
Activates or removes progression outcomes as required. The outcome may require placing an encumbrance on the student's enrolment and/or a discontinuing the course, unit set or unit attempts. |
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| Statistics Subsystem |
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| Subsystem |
Job Code |
Job Name |
Description |
| STA |
Delete Enrolment Statistics Snapshots |
Deletes unwanted enrolment statistics data snapshots. (Previously named STAP_DEL_ESS) |
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| STA |
Create Academic Organisational Unit File |
Creates the government AOU extract file as per DEST specifications. (Previously named STAC_EXT_AOU) |
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| STA |
Create Benefits Control File |
Creates the Benefits Control Branch File as per DEST specifications. (Previously named STAC_EXT_BENCON) |
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Last Modified on 13 July, 2004