The
Academic History Report block contains:
Parameters
Tab
Initial
Course Attempt Selection
- Location
Optional - narrows the selection to Student Course Attempts with the
specified location. Default is % (All locations).
- Responsible
Org Unit
Optional - narrows the selection to Student Course Attempts in Course Versions with the specified responsible organisational unit. Default
is % (All responsible org units).
- Sector
- Course Type
Optional - narrows the selection to Student Course Attempts in Course Versions of the specified Course Type. Default is % (All Course Types).
- Course Code
Optional - narrows the selection to
Student Course Attempts in a particular course. Default is % (All
courses).
- Progression
Status
Optional - narrows the selection to Student Course Attempts of the
selected status. Default is % (All progression statuses).
- Attendance Mode
Optional - narrows the selection to Student Course Attempts with the
specified Attendance Mode. Default is % (All Attendance Modes).
- Attendance Type
Optional - narrows the selection to Student Course Attempts with the
specified Attendance Type. Default is % (All Attendance Types).
- Course Attempt Status
Mandatory - narrows the selection to Student Course Attempts with
the specified statuses. Up to three statuses can be specified. Defaults
to ENROLLED, ACTIVE and NULL. Where the wildcard (%) is used as the
first parameter, the other two status parameters are ignored.
Button
More
/ Course Completion Tab
- Enrolment
Category
Optional - narrows the selection to
Student Course Attempts with the specified Enrolment Category. Default
is % (All Enrolment Categories).
- Fee
Category
Optional - narrows the selection to Student Course Attempts with the
specified Fee Category. Default is % (All Fee Categories).
- All
Courses for selected Students check box
Must be either Y (yes) or N (no). If
set to Y, any student with multiple Course Attempts, where one of
their Course Attempts matches the report parameters, will have all
of their Course Attempts reported. If set to N, only those Course Attempts which match the report parameters are reported. Default is
N.
- All
Courses Matching Sector for Selected Students check box
Course
Completion
- Include
Course Completion Details check box
- Include
all Unit Sets Rule Checking check box
Person
ID / Graduand Tab
Person
ID/Group Selection
- Person
ID/s
Optional - the ID number(s) of one or more individual students can
be listed (separated by commas) to produce Academic Histories for
those students only. Typically, where this parameter is used, most
of the Initial Course Attempt Selection parameters might be left as
their default values, with the first Course Attempt Status parameter
set to %. Up to 600 characters an be entered (approximately 54 ID numbers).
OR
- Person
ID Group
Optional - the code of a single ID
Group containing the student IDs for which Academic Histories are
to be produced. Typically, where this parameter is used, most of the
Initial Course Attempt Selection parameters might be left as their
default values, with the first Course Attempt Status parameter set
to %. Note that access to a Person ID Group is controlled by its creator.
Graduand
Selection
- Graduand
Ceremony Round
Optional - narrows the selection to Student Course Attempts of students
with Graduand records for the specified ceremony round. This parameter
could be used where Academic Histories are produced to assess eligibility
to graduate. The first Course Attempt Status parameter would normally
be set to %. Where this parameter is used, one or two Graduand Status
parameters must be entered.
- Graduand Status
Optional - narrows the selection to Student Course Attempts of students
with a Graduand record with the specified Graduand Status. One or
two Graduand Status parameters can be specified. The first Course
Attempt Status parameter would normally be set to %. This parameter
must be used in conjunction with a Graduand Ceremony Round parameter.
Production
Details Tab
- Reprint
Report check box
Applies only when Graduand Selection
parameters are used. Must then be either Y (yes) or N (no). If
set to N, stops the selection of Student Course Attempts which already
have an Academic History Correspondence Item of the specified Correspondence
Type, for the selected Graduand Ceremony Round, Graduand Status and
Course Attempt, registered for the student. This check is performed
against Correspondence Items registered for the specified Ceremony
Round only. If set to Y, Student Course Attempts will be selected
regardless of whether an Academic History has been produced previously.
Default is N.
- Register
as Correspondence check box
Must be either Y (yes) or N (no). If set to Y, a Correspondence Item
will be registered against each student selected by the report. For
this to occur the necessary setup must be in place in the Correspondence
Subsystem. (Refer to Update Process, above) Default is N.
- Correspondence Type
Must be specified where Register as Correspondence is set to Y. Nominates
the Correspondence Type against which Correspondence Items will be
recorded for students selected by the report. For this to occur, the
nominated Correspondence Type must be in the Correspondence Category
of the Student Course Attempts selected by the report. The LOV shows
only Correspondence Types which have been linked to the output from
this report. Default is NULL.
- Sort
Order
Defaults to PERSON ID-COURSE. This is the 'safest' sort order. The
first two options in the Sort Order LOV (LOCATION-ORG UNIT-COURSE-SURNAME
and LOCATION-SURNAME-COURSE) can result in the Course Attempts for
individual students being scattered throughout the report. If either
of these sort orders is used, a warning displays when the Run Report
button is selected. Acknowledging the warning runs the report. Selecting
these two parameters may be appropriate in a minority of cases, however,
the default sort order will normally be used.
- Authorisation
Text
Optional - permits the recording of
passages of text which print after each Student Course Attempt record
in the report. The text prints on its own page with the context Student
Course Attempt details forming a header. Institutions may find many
uses for this feature. For example, it could be used for approval
of course completion and eligibility to graduate. In that situation,
multiple options could be listed for various conditions of eligibility,
with a check box against each and provision for signing and dating
by authorised persons.
The
text is recorded as job text against the job details for the report,
in Job Scheduler (JBSF4110 > JBSF4170).
Multiple text records can be created and it is the descriptions of
these which are displayed in the Authorisation Text LOV. One of these
text records can be selected as a parameter. The default is NULL.
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Rule/Notes:
Initial
Course Attempt Selection
- used to limit the Student Course Attempts included
in the report. Person ID/Group and Graduand Selection parameters may
also be used in conjunction with Initial Course Attempt Selection parameters.
Person
ID/Group Selection - may be used in conjunction with, or instead of,
Initial Course Attempt Selection parameters. Should not be used in conjunction
with Graduand Selection parameters. Use either Person ID or Person ID
Group not both.
Graduand
Selection - may be used in conjunction with, or instead of, Initial
Course Attempt Selection parameters. Should not be used in conjunction
with Person ID/Group Selection parameters. Use either both Graduand
parameters or none.
The
Report - Academic History
The
report is produced in landscape mode. Each primary sort key record starts
on a new page. The data presented in the report is divided into subject
blocks. Those subjects for which no data is recorded are either displayed
with a header indicating this or excluded from the report. An image of
this report shows all blocks and typical data they can contain. The
subject blocks are:
- Student Course Attempt
Appears at the top of each page and identifies the context student
who is the subject of the Academic History and the Course Attempt.
The rest of the information on the page refers to the context Student
Course Attempt. In the top right hand corner of this block, information
lamps are displayed if the student has an Encumbrance or is deceased.
- Course Details
Shows summary information about the context Student Course Attempt.
Callista derives descriptive sentences regarding the Course Attempt,
which are displayed in the bottom left hand corner of the block. The
sentences and the circumstances under which they appear are:
- COURSE REQUIREMENTS NOT YET COMPLETE - the student
is Enrolled and course requirements are not yet complete.
- COURSE ENROLMENT INTERMITTED FROM DD/MM/YYYY
TO DD/MM/YYYY. - the student has Discontinued Enrolment.
- ENROLMENT LAPSED DD/MM/YYY. - the student's Enrolment
in the course has lapsed.
- COURSE ENROLMENT DISCONTINUED ON DD/MM/YYYY.
- the Student Course Attempt is Discontinued.
- COURSE REQUIREMENTS COMPLETED ON DD/MM/YYYY -
the Student Course Attempt Status is COMPLETED.
- AWARD CONFERRED ON DD/MM/YYYY - the student's
course allows students to graduate and the student's Course Attempt
is completed and the student has graduated.
- AWARD TO BE CONFERRED AT A FORTHCOMING GRADUATION
CEREMONY - the student's course allows students to graduate and
the student's Course Attempt is completed and the student has not
yet graduated.
- TRANSFERRED TO <Course Code> ON <date>.
- TRANSFERRED FROM <Course Code> ON <date>.
- Conferred Awards
Shows details of any awards which have been conferred. Awards are
only displayed if the student has graduated the Course Attempt.
- Credit Points (CP)
Shows details of Course Attempt CPs including minimum CP required,
CPs granted as Advanced Standing, passed CPs, total achieved CPs,
minimum CPs required for completion, currently Enrolled CPs and CPs
achieved at each level.
- Advanced Standing
Shows Advanced Standing which has been granted in the Student Course Attempt. The order of display is unit level details followed by unit details. If no information exists for either, that detail is not displayed. If no Advanced Standing exists, the block is not displayed. Discipline Code and Description, if they exist, are displayed for Advanced Standing Unit Level records
- Candidature
Shows Research Candidature details including Submission Dates (and
the difference in days between a calculated and overridden Submission
Date), Attendance Details, Supervision, Milestones, Thesis and Thesis
Examination and Thesis Result details in that order. If the student
is not a Research Candidate, the block is not displayed.
- Unit Sets
Shows Unit Sets that have been allocated to the Course Attempt,
including Administrative Unit Sets. If no Unit Sets are recorded for
the Course Attempt, the block is not displayed.
- Units
Shows details of Unit Attempts for the Student Course Attempt. Units
which have a grade from a Grading Schema with the 'include grade on
internal documents' check box set to 'no' are not shown.
- Special Requirements
Shows any Special Requirements of the course. For example, the holding
of a current First Aid Certificate. If no Special Requirements are
recorded for the unit, the block is not displayed.
- Course Progression
Shows Progression and Academic Encumbrance details
for the Student Course Attempt, in that order. All current, pending
and approved progression records are displayed along with the progression
rule which was tested against, and outcome and appeal details. Show
cause and appeal details are displayed but N/A will be displayed for
them if it is inappropriate for these details to apply at the Course
Version level. For example, if, in the Progression Subsystem, show
cause and appeal are enabled at the System level, disabled at the
Organisational Unit level and not defined at the Course Version level,
N/A will be displayed. For example,. Course Version settings Override
Org Unit settings which in turn Override System settings.
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