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STAJ8005 - Create VET Government Submission Snapshot - VET only
Purpose |
To produce a point in time snapshot of Enrolment, Government Fee Liability and Load data contained in the system for use in producing Government Statistical Returns. | |
SubSystem |
Statistics |
|
Sector | VET | |
Normally Run By | Run as a batch job by the Statistics Specialist, as required. | |
Anticipated Frequency | Must
be run once for each Government Submission, but is likely to be run a number
of times for each Submission in order to identify missing or errant data.
Can be run to reproduce previous Exception Reports. |
|
Structure | Block | Create VET Government Submission Snapshot |
Tabs | New Submission | |
Previous Submission | ||
Report Production Details |
The Government Submission Snapshot process is run in order to capture a snapshot of data from Callista. The 'snapshot' consists of collecting data from throughout Callista and storing it in separate Callista tables. Separate jobs are run to create each extract file from the Government Snapshot. Government Snapshot tables can be used:
At an appropriate time after the Census Date, one of the VET Enrolment Statistics Snapshots is selected as being representative of the enrolment situation at the Census Date, and is used in the production of the VET Government Submission Snapshot. The VET Enrolment Statistics Snapshot used is specified as a parameter for this job. This job receives information from STAJ8000 - Create VET Enrolment Statistics Snapshot and passes it on to STAJ8800 - Create VET Government Submission Files. The tables involved in STAJ8005 are:
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The Create VET Government Submission Snapshot block contains: New Submission Tab
Previous Submission Tab
Report Production Details Tab
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Rules/Notes: To run a VET Government Submission Snapshot, select Statistics/VET Statistics Reports and Jobs/STAJ8005 - Create VET Government Submission Snapshot from the main menu. Enter values in the following parameters: New Submission Tab Submission: Used to specify the submission for which the Government Snapshot is being run, (for example, 2004 1, 2004 2). Select a submission from the list of values (LOV). Govt Training Organisation: Use the LOV to specify the Government Training Organisation for this Submission. VET Enrolment Statistics Snapshot: Used to specify the Enrolment Statistics Snapshot to be used by this job. Either specify a Snapshot here, or leave this parameter blank and select (tick) the Use Most Recent Enrolment Statistics Snapshot check box. Use
Most Recent Enrolment Statistics Snapshot: Select (tick) this check box to use the most recently produced Enrolment Snapshot. If the check box is selected, you must leave the previous parameter, VET Enrolment Statistics Snapshot, blank. Refresh Qualification Completed Data Only: Select this check box if the submission has already been created. (i.e. if the job has been run previously for the same parameters.) Incomplete Government Outcome Code: Use the LOV to select the required Incomplete Government Outcome Code. Included Incomplete Enrolments: Select this check box to include incomplete enrolments in the Snapshot. Previous Submission Tab Previous Log Creation Date: Specify a Previous Log Creation Date, to reproduce the Exception Report from a previous run of this job. Use the LOV to select a previous log record. If this parameter is used, the VET Enrolment Statistics Snapshot parameter must be left blank and the Use Most Recent Enrolment Statistics Snapshot parameter must be left blank (unselected). Report Production Details Tab Report
Level: Use the LOV to select 'SUMMARY ONLY' or 'ALL'. SUMMARY ONLY is used for an initial
run of this job for a particular Government submission. This produces
a statistical summary of the various errors (exceptions) logged during
the process. Large volume errors can then be addressed en-masse. Message Number: Specify an error log message number to display only those records with this message number, in the Exception Report. This is useful for isolating and dealing with one error at a time. The GOVT_SNAPSHOT_ENROL_VET_VIC table is only populated if the Govt State code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table. |
Details of the data included in the tables involved in STAJ8005 are listed below:
GOVT_SNAPSHOT_CTL_VET | Reason/Explanation |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
REP_NOM_HRS_FOR_SCHD_HRS_IND | This field indicates if scheduled or nominal hours are to be reported. Found in STAF8005 as 'Report Nominal Hours' check box. |
ESSV_SNAPSHOT_DT_TIME | Indicates the Vet Enrolment Snapshot that was used as the basis for the Vet Government Snapshot. Taken from the Snapshot Date/Time field in the Submissions Tab of STAJ8005. |
COMPLETION_DT | The date on which the Submission was made. The Enrolments Statistics Snapshot Date and Time cannot be updated if this field is set. Defined in STAF8005. |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
GOVT_SNAPSHOT_LOAD_CAL_VET | Reason/Explanation |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
LOAD_CAL_TYPE | Specifies the Load Periods that will form the basis of the Enrolment Statistics Snapshot. Defined in STAF8005. |
LOAD_CI_SEQUENCE_NUMBER | The Load Period (Sequence Numbering) of the Student’s Enrolment. Defined in STAJ8005. |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
GOVT_SNAPSHOT_TRAINING_ORG_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
TITLE | The Title is taken from STAF112U - Maintain Government Training Organisation. |
ADDR_LINE_1 | The Address Line may be taken from ORGF0142 - Maintain Organisational Unit Addresses. See Institution Address field. Note: The following fields down to FAX_NUMBER (excluding GOVT_STATE), are determined by institutions, and can be sourced from wherever the institution nominates. See Section 3.2 Training Organisation Address in stats_vet.doc for further details. |
ADDR_LINE_2 | The Address Line may be taken from ORGF0142 - Maintain Organisational Unit Addresses. |
LOCALITY | The Locality may be taken from ORGF0142 - Maintain Organisational Unit Addresses. |
POSTCODE | The Postcode may be taken from ORGF0142 - Maintain Organisational Unit Addresses. See Institution Postcode field. |
GOVT_STATE | The Government State
is defined in STAF112W - Maintain Government
State. The System State Table (S_STATE) fields list the differences between
HE/VET. For example, VET for NSW is 01, VIC is 02, where as HE for NSW is
NSW and VIC is VIC. |
CONTACT_NAME | The Contact Name may be taken from ORGF0142 - Maintain Organisational Unit Addresses. See Contact Person field |
PHONE_NUMBER | The Phone Number may be taken from ORGF0142 - Maintain Organisational Unit Addresses. See Contact Phone Number field. |
FAX_NUMBER | The Fax Number may
be taken from ORGF0142 - Maintain Organisational
Unit Addresses. See Contact Fax Number field. This field may be blank. |
TRAINING_ORG_TYPE | The Training Organisational Type is taken from ORGF0119 - Maintain Training Provider Type. |
GOVT_TRAINING_ORG_TYPE | The Government Training Organisational Type is taken from STAF112Q - Maintain Government Training Provider Type. |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
EMAIL_ADDR | E-mail Address. Populated from OAGVV.EMAIL_ADDR for all states. This field may be blank. |
GOVT_SNAPSHOT_TRAINING_LOC_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
SUA_LOCATION_CD | The Location of the Student's Unit Enrolment. For Advanced Standing the value will be the Location of the Student's Course Enrolment. Used for various internal reports. Reported in the following AVETMISS files:
|
TITLE | The Title of the Training Location. Defined in ORGF0131 - Maintain Locations. See Locations Classification Tab for field. |
TRAINING_PROVIDER_TYPE | This field is no longer populated. |
GOVT_TRAINING_PROVIDER_TYPE | This field is no longer populated. |
GOVT_TRAINING_CNTRY_CD | The Government Training Country Code. Defined in ORGF0131 - Maintain Locations. See Validations. |
GOVT_STAT_LOCAL_AREA_CD | The Government Statistical Local Area Code. Defined in ORGF0131 - Maintain Locations. See Locations Classification Tab for field. |
GSLA_S_STATE_CD | The Government State Code. Defined in ORGF0131 - Maintain Locations. See Government Location Tab for field. |
GOVT_STATE | The Government State is defined in STAF112W - Maintain Government State. The System State Table (S_STATE) fields list the differences between HE/VET. For example, VET for NSW is 01, VIC is 02, where as HE for NSW is NSW and VIC is VIC. |
POSTCODE | The Postcode may be taken from ORGF0142 - Maintain Organisational Unit Addresses. See Institution Postcode field. The Locality is taken from ORGF0142 - Maintain Organisational Unit Addresses. See Institution Suburb field. Note: These two fields are determined by institutions, and can be sourced from wherever the institution nominates. See Section 3.3 Training Provider Location Address in stats_vet.doc for further details. |
LOCALITY | |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
GOVT_SNAPSHOT_COURSE_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. An error is reported if this field is blank. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. An error is reported if this field is blank. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined
in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
COURSE_CD | The Course Version that the student enrolled in or has Advanced Standing in. Used for various internal reports. If a Qualification Reference Code is not recorded for the Course Version, then the Course Code will be reported in the following AVETMISS files:
Reported in the following Centrelink file:
Sourced
from GOVT_SNAPSHOT_ENROLMENT_VET and GOVT_SNAPSHOT_QUAL_COMP_VET tables. |
VERSION_NUMBER | |
TITLE | The Title of the Course.
Defined in CRSF1210 - Maintain Basic Course Details
by Institution. See main block for the Title field. An error is reported if this field is blank. |
COURSE_TYPE | The Course Type. Defined in CRSF1210 - Maintain Basic Course Details. See main block for the Course Type field. Institution defined, Course Type indicates the type of course. Examples are: 'Advanced Diploma', 'Diploma', 'Certificate 1-4 and 'Non Award Course'. Reported in the following AVETMISS file:
An error is reported if this field is blank. |
GOVT_COURSE_TYPE | The Government Course Type (Qualification Category) of the Course Version the student is enrolled in or has Advanced Standing in. Used for various internal reports, especially for aggregating contact hours. Reported in the following AVETMISS file:
Defined
in STAF1121 - Maintain Government Course Codes. |
FIELD_OF_STUDY_MAJOR | A classification of
courses based on similarity in terms of the vocational field of specialisation
or the principal subject matter of the course. Defined in CRSF1260 - Maintain Course Fields of Study. See Field of Study block, then Field
of Study field. An error is reported if this field is blank. |
GOVT_FIELD_OF_STUDY_MAJOR | Defined in CRSF1140 - Maintain Fields of Study. See Field of Study block, then Govt Field of
Study. An error is reported if this field is blank. |
OCCUPATION_TYPE_MAJOR | Occupation
Types are assigned to each Course Version to identify the types of occupations
that may be expected for those undertaking the Course or Program of
Study. This mapping will be enforced for all VET-sector courses when
set to ACTIVE, and will be used to derive the required ANZSCO (Occupation
Type) information for AVETMISS reporting. CRSF12H0 -
Maintain Course Occupation Type. See Course Occupation Type block, then
the Occupation Type field. An error is reported if this field is blank. |
GOVT_OCCUPATION_TYPE_MAJOR | Each
institution-defined value must map to Government Occupation Type value for
reporting purposes. Defined in STAF112L - Maintain
Government Occupation Types and CRSF11K0 - Maintain
Occupation Types. For example, value 3112-13 equals Earth Science Technical
Officer. An error is reported if this field is blank. |
VET_IND | The Vet check box is
found in CRSF1210 - Maintain Basic Course Details,
under the VET tab. An error is reported if this field is blank. |
REFERENCE_CD_QUAL | The Qualification Reference Code for the Course Version. This will typically only have a value when the Course Code is not the National Code. The Qualification Reference Code will represent the National Code. Used for various internal reports. If specified, this value will be reported in the following AVETMISS files (instead of the Course Code):
If specified, this value will be reported in the following Centrelink file:
Defined
in CRSF11C0. |
REFERENCE_CD_DESC_QUAL | The Course Qualification
Reference Code. See CRSF1290 - Maintain Course
Reference Codes. The Course Version block displays current Course Version
record from CRSF1210 (see above). The displayed
records in the Course Reference Code block, are the alternative Reference
Codes for the context record. An error is reported if this field is blank. |
CONTACT_HOURS | The Course Contact Hours. Defined in CRSF1210. An error is reported if this field is blank. |
RECOGNITION_TYPE | The
Recognition Type. Defined in CRSF1210 under the
VET Tab. Recognition Types are used to distinguish courses by their
level of recognition within the VET sector.Each Recognition Type is mapped
to a Government Recognition Type to enable derivation of a course's highest
level of recognition as used in the AVETMISS reporting. See also CRSF11J0 - Maintain Recognition Type. An error is reported if this field is blank. |
GOVT_RECOGNITION_TYPE | The Government Recognition Type. Defined in STAF112K - Maintain Government Recognition Type, under Govt. Recognition Type field. For example, 11 ACCREDITED - Leads to national training package qualification. An error is reported if this field is blank. |
UPDATE_WHO | The name of the user who last updated the record. An error is reported if this field is blank. |
UPDATE_ON | The Date and Time the record was last updated. An error is reported if this field is blank. |
GOVT_SNAPSHOT_UNIT_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. An error is reported if this field is blank. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. An error is reported if this field is blank. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined
in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
UNIT_CD | The Unit Version that the student enrolled in or has Advanced Standing in. Used for various internal reports. If a Unit Of Competency Reference Code is not recorded for the Unit Version, then the Unit Code will be reported in the following AVETMISS files:
Reported in the following Centrelink file:
Sourced
from GOVT_SNAPSHOT_ENROLMENT_VET and GOVT_SNAPSHOT_QUAL_COMP_VET tables. |
VERSION_NUMBER | |
TITLE | The Title of the Unit. This is defined in CRSF2210 - Maintain Basic Unit Details. An error is reported if this field is blank. |
UNIT_COMPETENCY_IND | The Unit of Competency Check box is found under the Contact Hours Tab in CRSF2210 - Maintain Basic Unit Details. An error is reported if this field is blank. |
VET_IND | The VET check box is found under the Contact Hours Tab in CRSF2210 - Maintain Basic Unit Details. An error is reported if this field is blank. |
REFERENCE_CD_UOC | The type, or classification, of an 'other System' Unit Reference Code. This is defined in CRSF2270 - Maintain Unit Reference Codes. This is accessed through Other Unit Details button in CRSF2210, then the Reference Codes arrow from the overlay. An error is reported if this field is blank. |
REFERENCE_CD_DESC_UOC | The description or name represented by the Reference Code with which it is associated. This is defined in CRSF2270 - Maintain Unit Reference Codes. This is accessed through Other Unit Details button in CRSF2210, then the Reference Codes arrow from the overlay. An error is reported if this field is blank. |
SUPERVISED_CONTACT_HOURS | The nominal number of Supervised Contact Hours for the Unit, required of the student for completion of the course. This is defined in CRSF2210 - Maintain Basic Unit Details under the Contact Hours Tab. An error is reported if this field is blank. |
DISCIPLINE_GROUP_CD_MAJOR | Describes the field of Academic learning or endeavour into which a Unit of Study can be classified. This is defined in CRSF2230 - Maintain Unit disciplines. This form can be accessed through Other Unit Details button in CRSF2210, then the Disciplines arrow from the overlay. An error is reported if this field is blank. |
GOVT_DISCIPLINE_GROUP_CD_MAJOR | Describes the Government defined field of Academic learning or endeavour into which a Unit of Study can be classified. This is defined in CRSF2110 - Maintain Disciplines. Also see STAF1128 - Maintain Government Discipline Groups. An error is reported if this field is blank. |
UPDATE_WHO | The name of the user who last updated the record. An error is reported if this field is blank. |
UPDATE_ON | The Date and Time the record was last updated. An error is reported if this field is blank. |
GOVT_SNAPSHOT_PERSON_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. Sourced from GOVT_SNAPSHOT_ENROLMENT_VET and GOVT_SNAPSHOT_QUAL_COMP_VET tables. |
FULL_NAME | Made up of Surname and Given Names. Defined in ADMF1213 - Maintain Person Details. Also can be defined in ENRF3000, or ADMF3000. |
HIGHEST_SCHOOL_LEVEL_COMP_CD | The Highest Level Completed at School. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, or through ADMF3000. |
GOVT_HIGH_SCHOOL_LEVEL_COMP_CD | Defined in ENRF01S0 - Maintain School Level Completed. |
HIGHEST_SCHOOL_LEVEL_COMP_YR | The Year that the Highest Level at School was Completed. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
SEX | Defined in ADMF1213 - Maintain Person Details. Also can be defined in ENRF3000, or ADMF3000. |
BIRTH_DT | Defined in ADMF1213 - Maintain Person Details. Also can be defined in ENRF3000, or ADMF3000. |
RESIDENTIAL_POSTCODE | The Postcode of where the student is presently residing. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
RESIDENTIAL_LOCATION | The residential location for the VET Government Snapshot process. Reported in the following AVETMISS file:
An error is reported if the Residential Location record is blank and the Residential Postcode has a value other than 0000, @@@@ or OSPC. |
ABORIG_TORRES_CD | A Code to describe whether or not the student is Aboriginal or Torres Strait Islander. For example, 1 = Yes. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
GOVT_ABORIG_TORRES_CD | Defined in ENRF01U0 - Maintain VET Aboriginal Torres Islander Codes. See also STAF112R - Maintain VET Government ASTI Codes (has a button to ENRF01U0). |
HOME_LANGUAGE_CD | The code for the language spoken at home. For example 1201 = English. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
GOVT_HOME_LANGUAGE_CD | Defined in ENRF0130 - Maintain Language Codes. See Government Language Code field. |
EMPLOYMENT_CAT | The Employment Category for the student. For example, 03 = Self Employed. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
GOVT_EMPLOYMENT_CAT | Defined in ENRF01R0 - Maintain Employment Category. See also STAF112M - Maintain Government Employment Category. |
BIRTH_COUNTRY_CD | The Country that the student was born in. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
GOVT_BIRTH_COUNTRY_CD | Defined in ENRF0120 - Maintain Country Codes. See also STAF1124 - Maintain Government Country Codes. |
SPOKEN_ENGLISH_PRFCNY_CD | A code to describe how well the student speaks English. For example, 3 = Not Well. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
GOVT_SPOKEN_ENGLISH_PRFCNY_CD | Defined in ENRF01V0 - Maintain spoken English Proficiency. See also STAF112S - Maintain Government Spoken English Proficiency. |
AT_SCHOOL_FLAG | A simple Yes/No selection. Defined in ENRF3090 - Maintain VET Person Statistics. This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block. |
DISABILITY FLAG | Derived in ENRF3040 - Maintain Person Disability Details. See also STAF112Z - Maintain Government Disability Type. |
PRIOR_EDUCATION_FLAG | Derived in ENRF30A0 - Maintain Person Prior Education. |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
STATE_GOVT_STUDENT_NUMBER | State Government Student Number. Populated for all students regardless of the State Code if ALTERNATE_PERSON_ID is configured. The State Government Student Number is reported only when the Alternate Person ID is mapped to a Person ID Type of STATE_GOVT_STUDENT_NUMBER, and the STATE_GOVT_STUDENT_NUMBER End Date (ALTERNATE_PERSON_ID.END_DT) is greater than or equal to the SUA Enrolment Activity End Date (or the Submission End Date if the SUA Enrolment Activity End Date is null.) |
GOVT_SNAPSHOT_POST_ADDR_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | Unique identifier for a person. |
TITLE | Person Title. e.g. Mr, Mrs, Sir, etc. |
FIRST_GIVEN_NAME | First given name for Person. |
LAST_NAME | Person Surname. |
ADDR_LINE_1 | Address line 1 from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table, and if POSTCODE has a value of 0000, @@@@ or OSPC. |
ADDR_LINE_2 | Address line 2from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table. |
SUBURB | Suburb from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table, and if POSTCODE has a value of 0000, @@@@ or OSPC. |
POSTCODE | Postcode from correspondence address (recorded in ENRF3030). |
STATE | State from correspondence address (recorded in ENRF3030). |
TELEPHONE_HOME | Home Telephone number from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table. |
TELEPHONE_WORK | Home Telephone number from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table. |
TELEPHONE_MOBILE | Home Telephone number from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table. |
EMAIL_ADDR | Email Address from correspondence address (recorded in ENRF3030). This field may be blank if the State Code is 02 (Victoria) in the GOVT_SNAPSHOT_TRAINING_ORG_VET table. |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE | The Date and Time the record was last updated. |
GOVT_SNAPSHOT_DISABILITY_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined
in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | Data from GOVT_SNAPSHOT_PERSON_VET
when Disability flag = 'Y'. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
DISABILITY_TYPE | Defined
in ENRF3040 - Maintain Person Disability Details. Accessed
via ADMF3000 - Direct Admissions Person or ENRF3000 - Record Enrolments. For example, Disability Types could be defined as,
HEARING, INTELLECTUAL, LEARNING, MEDICAL, MOBILITY, SIGHT, etc. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
GOVT_DISABILITY_TYPE | Defined in STAF112Z - Maintain Government Disability Type. For example, 11 = Hearing/Deaf, while
13 = Intellectual. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
UPDATE_WHO | The name of the user who last updated the record. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
UPDATE_ON | The Date and Time the record was last updated. An error is reported if this field is blank and if a disability is reportable (i.e. if Person has a Disability of Y reported in the GOVT_SNAPSHOT_PERSON_VET table). |
GOVT_SNAPSHOT_PRIOR_ED_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. An error is reported if this field is blank. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. An error is reported if this field is blank. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined
in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | Data from GOVT_SNAPSHOT_PERSON_VET
when Prior Education flag = 'Y'. An error is reported if this field is blank. |
PRIOR_EDUCATION_TYPE | Defined in ENRF30A0 - Maintain Person Prior Education. This form is accessed from the main menu,
or through either ADMF3000, via the Prior Ed'n
button, middle block, or ENRF3000, via the Prior
Ed'n button, middle block. For example, 3 = Post Secondary Education. An error is reported if this field is blank. |
GOVT_PRIOR_EDUCATION_TYPE | Defined in ENRF01T0 - Maintain Prior Education Type. See also STAF112P - Maintain Government Prior Education Type. This has a button mapped to ENR01T0. An error is reported if this field is blank. |
UPDATE_WHO | The name of the user who last updated the record. An error is reported if this field is blank. |
UPDATE_ON | The Date and Time the record was last updated. An error is reported if this field is blank. |
Each field in the following table comes from the ENR_STAT_SNAPSHOT_VET Table, except the first four fields and 'VET_IN_SCHOOLS_IND' field which are STAJ8005 parameters..
GOVT_SNAPSHOT_ENROLMENT_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | The Person ID of the Student's Enrolment or Advanced Standing. Used for various internal reports. Reported in the following AVETMISS files:
Reported in the following Centrelink files:
|
COURSE_CD | The Course Version that the student enrolled in or has Advanced Standing in. Used for various internal reports. If a Qualification Reference Code is not recorded for the Course Version, then the Course Code will be reported in the following AVETMISS files:
Reported in the following Centrelink file:
An error is reported if the COURSE_CODE (Qualification/Course Identifier) is blank and the Module/Unit of Competency Identifier is part of a qualification or course enrolment. |
UNIT_CD | The Unit Version that the student enrolled in or has Advanced Standing in. Used for various internal reports. If a Unit Of Competency Reference Code is not recorded for the Unit Version, then the Unit Code will be reported in the following AVETMISS files:
Reported in the following Centrelink file:
|
CRV_VERSION_NUMBER | See COURSE_CD above. |
UV_VERSION_NUMBER | See UNIT_CD above. |
SUA_LOCATION_CD | The Location of the Student's Unit Enrolment. For Advanced Standing the value will be the Location of the Student's Course Enrolment. Used for various internal reports. Reported in the following AVETMISS files:
|
ENR_ACTIVITY_START_DT | The Enrolment Activity Start Date of the Student's Enrolment. The Enrolment Activity Start Date may be overridden at many levels. For Advanced Standing the value will be the date the Advanced Standing was granted. Used for various internal reports. Will typically be aggregating by other criteria. Reported in the following AVETMISS file:
Reported in the following Centrelink file:
|
ENR_ACTIVITY_END_DT | The Enrolment Activity End Date of the Student's Enrolment. The Enrolment Activity End Date may be overridden at many levels. For Advanced Standing the value will be the date the Advanced Standing was granted. Used for various internal reports. Will typically be aggregating by other criteria. Reported in the following AVETMISS file:
Reported in the following Centrelink file:
|
OUTCOME_CD | The Outcome of the Student's Enrolment, or for Advanced Standing the Outcome of the Advanced Standing source. The Government value is looked up from the Provider Outcome Reference Data table. Used for various internal reports. Reported in the following AVETMISS file:
Reported in the following Centrelink file:
|
GOVT_OUTCOME_CD | |
SCHEDULED_HOURS | The Scheduled Hours for the Student's Enrolment. For Advanced Standing the Scheduled Hours will be sourced from the Unit Version definition. Used for various internal reports. Will generally be aggregated by Funding Source, Industry Group, Course Type, etc. Reported in the following AVETMISS file:
Reported in the following Centrelink file:
|
COMMENCING_COURSE_ID | Indicates whether or not the student is enrolling in the Course for the first time within the Training Organisation.Used for various internal reports. If student_course_attempt.commencement_dt is before 01/01/<Submission Year> then set commencing_course_id to 0, otherwise, set it to 1. Reported in the following AVETMISS files:
|
TEACH_CAL_TYPE | The Teaching Period that the student is enrolled in the Unit Version. The Teaching Period will be null for Advanced Standing data. These fields will be an indication that the record is a Student Unit Attempt and not an Advanced Standing unit. Used for various internal reports. |
TEACH_CI_SEQUENCE | |
REFERENCE_CD_QUAL | The
Qualification Reference Code for the Course Version. This will typically
only have a value when the Course Code is not the National Code. The Qualification
Reference Code will represent the National Code. Used for various internal
reports. If specified, this value will be reported in the following AVETMISS
files (instead of the Course Code):
If specified, this value will be reported in the following Centrelink file:
Defined in CRSF11C0. |
REFERENCE_CD_UOC | The Unit Of Competency Reference Code for the Unit Version. This will typically only have a value when the Unit Code is not the National Code. The Unit Of Competency Reference Code will represent the National Code. Used for various internal reports. If specified, this value will be reported in the following AVETMISS files (instead of the Unit Code):
If specified, this value will be reported in the following Centrelink file:
Defined in CRSF11C0. |
DELIVERY_TYPE | The Delivery Type of the Student's Enrolment. For Advanced Standing this value will be set to the Government-defined value '09 Not Applicable', and the corresponding institution-defined mapping. The Government value is looked up from the Delivery Type reference data table. Used for various internal reports. Reported in the following AVETMISS file:
|
GOVT_DELIVERY_TYPE | |
FUNDING_SOURCE | The Funding Source for the Student's Enrolment. If an override Funding Source is recorded at the Student Unit Attempt level, then this will be used as the data source for this field. However, if the Funding Source is not overridden at the Student Unit Attempt level, then this will be used in the Funding Source recorded against the Student Course Attempt. For Advanced Standing the value will always be sourced from the Student Course Attempt. The Government value is looked up from the Funding Source reference data table. Used for various internal reports, especially for aggregating contact hours. Reported in the following AVETMISS file:
Defined in CRSF12A0 - Maintain Restricted Funding Source. See also STAF1127 Maintain Government Funding Source. |
GOVT_FUNDING_SOURCE | |
TRAINING_CONTRACT_ID | The
student's Training Contract Identifier. This number is allocated to a specific
course (apprenticeship).
If Govt State in GOVT_SNAPSHOT_TRAINING_ORG_VET is 02 (Victoria), then the Training Contract ID must be numeric. |
APPRENTICE_CLIENT_ID | The
student's Client Identifier. This number is given to the apprenticed student
for life.
|
GOVT_STUDY_REASON_CD | Displays the Government Study Reason that is mapped to the Study Reason defined to the Student Course Attempt. Defined in STAF1131 - Maintain Government Study Reason Identifier. For example, 01 - To get a job. Reported in the following AVETMISS file:
|
STUDY_REASON_CD | For example, 01 - To get a job, 02 - To develop my existing business, etc. Defined in ENRF01X0 - Maintain Institute Study Reason Identifier. Reported in the following AVETMISS file:
|
VET_IN_SCHOOLS_IND | This field identifies whether a unit of competency/modules of a course. Reported in the following AVETMISS file:
|
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
The following table, the VET Government Snapshot Qualification Completed Table has a variety of processes that need to be considered.
Determine data to be included. The data is sourced from the following tables:
where the following conditions are met:
A student may have completed more than one qualification or Course entitling the student to more than one qualification. However, some qualifications or Courses have more than one approved exit qualification. Where a client has completed one qualification or Course that entitles the client to receive more than one qualification only the highest qualification conferred in the Collection Year for that particular qualification or Course should be reported.
If the Qualification Completed File (NAT00130) is being re-submitted:
GOVT_SNAPSHOT_QUAL_COMP_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | Data taken from Student Course Attempt (SCA) or Student Course Approval Alternative Exit (SCAAE). |
SCA_COURSE_CD | Data taken from SCA or SCAAE. |
COURSE_CD | Data taken from SCA or SCAAE. |
VERSION_NUMBER | Data taken from SCA or SCAAE. |
COURSE_RQRMNTS_COMPLETE_DT | Data taken from SCA or SCAAE. |
QUALIFICATION_ISSUED_IND | 'Y' if Graduand record exists for SCA or SCAAE and Conferral Date is less than or equal to Current Date. |
REFERENCE_CD_QUAL | The Qualification Reference Code for the Course Version. This will typically only have a value when the Course Code is not the National Code. The Qualification Reference Code will represent the National Code. Used for various internal reports. If specified, this value will be reported in the following AVETMISS files (instead of the Course Code):
If specified, this value will be reported in the following Centrelink file:
Defined in CRSF11C0 |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
Each field in the following table comes from the ENR_STAT_SNAPSHOT_VET Table, except the first four fields which are STAJ8005 parameters.
GOVT_SNAPSHOT_UOC_COMP_VET | Reason/Description |
SUBMISSION_YR | This field describes the Submission Year as four digits numeric. For example, 2005. Defined in STAF8005. |
SUBMISSION_NUMBER | This field describes the Submission Number up to three digits numeric. For example, 401 or simply 1. Defined in STAF8005. |
GOVT_TRAINING_ORG_UNIT_CD | The Government Training Organisation of the Course that the student is enrolled in or has Advanced Standing in. Government Submissions are for a Training Organisation. For example, Charles Darwin University (CDU) are required to submit data to the Department of Employment, Education and Training - DEET (formerly the Northern Territory Employment and Training Authority - NTETA) and to the South Australian State authority. These fields will identify the relevant data to be included in each submission. Used for various internal reports. Reported in the following AVETMISS file:
Defined in STAF112U - Maintain Govt Training Organisation. |
GOVT_TRAINING_OU_START_DT | |
PERSON_ID | The Person ID of the Student's Enrolment or Advanced Standing. Used for various internal reports. Reported in the following AVETMISS files:
Reported in the following Centrelink files:
|
COURSE_CD | The Course Version that the student enrolled in or has Advanced Standing in. Used for various internal reports. If a Qualification Reference Code is not recorded for the Course Version, then the Course Code will be reported in the following AVETMISS files:
Reported in the following Centrelink file:
|
UNIT_CD | The Unit Version that the student enrolled in or has Advanced Standing in. Used for various internal reports. If a Unit Of Competency Reference Code is not recorded for the Unit Version, then the Unit Code will be reported in the following AVETMISS files:
Reported in the following Centrelink file:
|
TEACH_CAL_TYPE | The Teaching Period that the student is enrolled in the Unit Version. The Teaching Period will be null for Advanced Standing data. These fields will be an indication that the record is a Student Unit Attempt and not an Advanced Standing unit. Used for various internal reports. |
TEACH_CI_SEQUENCE_NUMBER | |
CRV_VERSION_NUMBER | See COURSE_CD above for details. |
UV_VERSION_NUMBER | See UNIT_CD above for details. |
REFERENCE_CD_QUAL | The Qualification Reference Code for the Course Version. This will typically only have a value when the Course Code is not the National Code. The Qualification Reference Code will represent the National Code. Used for various internal reports. If specified, this value will be reported in the following AVETMISS files (instead of the Course Code):
If specified, this value will be reported in the following Centrelink file:
Defined in CRSF11C0. |
REFERENCE_CD_UOC | The Unit Of Competency Reference Code for the Unit Version. This will typically only have a value when the Unit Code is not the National Code. The Unit Of Competency Reference Code will represent the National Code. Used for various internal reports. If specified, this value will be reported in the following AVETMISS files (instead of the Unit Code):
If specified, this value will be reported in the following Centrelink file:
Defined in CRSF11C0. |
UPDATE_WHO | The name of the user who last updated the record. |
UPDATE_ON | The Date and Time the record was last updated. |
The following table, GOVT_SNAPSHOT_ENROL_VET_VIC is populated when the State Code is 02 (in the GOVT_SNAPSHOT_TRAINING_ORG_VET). This table is an extension of the GOVT_SNAPSHOT_ENROLMENT_VET table (GSEV) but stores data specific to the state of Victoria only. This table is also considered in all processing that happens for GSEV, for example, when GSEV has records deleted and indexes dropped etc the same occurs for this table.
Last Modified on 01-Jun-2012 9:44 AM
History Information
Release Information | Project | Change to Document |
13.1 | 1323 - Online Help consolidation | Added VET label. Updated links. |
12.1.0.1 | 1647 - VIC AVETMISS Reporting | Added a new table (GOVT_SNAPSHOT_ENROL_VET_VIC) and fields, and notes for other tables. Transferred the tables from the 'How the VET Statistics Process Works' Help page to this page. |
10.1.0.3 | 1506 - AVETMISS NAT85 | Moved notes relating to parameters selection and added details relating to tables created by this job. |