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ENRF3090 - Maintain VET Person Statistics - VET only

Purpose

The purpose of this process is to record and maintain VET personal statistical details.

SubSystem

Statistics

Sector VET
Normally Run By Administration Specialist
Anticipated Frequency As required
Structure Blocks Session
Person
VET Person Statistics
Button Alter Session

 

The primary use of these statistical details is for Government reporting. Minimal statistical details can be captured from the NAN (for Apprentices) but the bulk of statistical information is captured at the time of enrolment.
Student details recorded in this form are reported in the AVETMISS Client File (NAT00080).

This form is accessed through the main menu, or either ENRF3000, via the Vet Statistics button (second block), or through ADMF3000, via the VET Statistics button, middle block.

 

The Session block contains:

  • Submission Year

    Button

    • Alter Session

The Person block contains:

  • Person ID
  • Sex
  • Date Of Birth

The VET Person Statistics block contains:

  • Display Warnings check box
  • Start Date
  • End Date
  • Residential Postcode
  • Home Language Code
  • Spoken English Proficiency
  • Birth Country Code
  • Aboriginal or torres Strait Islander
  • Employment Category
  • At School
  • Year Highest School Level Completed
  • Highest School Level Completed

Rules/Notes:

Validations include:

  • If the user or user’s security role has been granted the security advanced function STA-VET-OV, then display warning and allow delete of PSV record if the user wishes (see example at end of file).
  • If a person’s At School flag is Yes then the School Level Completed must not be mapped to a Government School Level Completed of 02.
 
To create a new VET Person Statistics record:
  • Enter Insert mode.
  • Enter a start date for this student's record.
  • Nominate an appropriate value for each of the VET Person Statistics fields listed:
    • Residential Postcode
    • Home Language Code
    • Spoken English Proficiency
    • Birth Country Code
    • Aboriginal or Torres Strait Islander
    • Employment Category
    • At School
    • Year Highest School Level Completed
    • Highest School Level Completed
  • Save.

Rules/Notes:

The Highest School Level Completed Year must not be greater than the Current Year.
To modify a VET Person Statistics record:
  • Find the record to be modified.
  • Modify the record as required.
  • Save.
 

Rules/Notes:

 
To delete a VET Person Statistics record:
  • Find the record to be deleted.
  • Locate the cursor in the record to be deleted.
  • Delete record.
  • Save.
 

Rules/Notes:

You cannot delete VET person statistics record if a confirmed student course attempt exists.

A Recognition type can be closed preventing any further use by selecting the Closed check box.

 

Validation Example

A student has the following VET statistical records –

Start Date:  21/02/2006                       End Date:  30/03/2006
Start Date:  31/03/2006                       End Date:  31/03/2006
Start Date:  01/04/2006                       End Date:  (not set)

The census date is 31/03/2006 and the data in the record with a Start Date of 31/03/2006 has been incorrectly keyed, or has invalid data when loaded into the government validation software.  The data in the other two records is correct.

A privileged user must access this form to maintain the data. The record with a Start Date of 31/03/2006 must be deleted (can only be deleted if the user has been granted the security advanced function STA-VET-OV).

Once the record has been deleted, the End Date of the record with a Start Date of 21/02/2006 can be updated to 31/03/2006. This means that this record now covers the census date, and the data will be reported correctly.

Start Date:  21/02/2006                       End Date:  31/03/2006
Start Date:  01/04/2006                       End Date:  (not set)

The next example demonstrates a scenario where a user with the security advanced function STA-VET-OV is not required to intervene. A student has the following VET statistical records –

Start Date:  14/03/2006                 End Date:  20/04/2006
Start Date:  21/04/2006                 End Date:  (not set)

The census date is 31/03/2006 and the data in the record with a Start Date of 14/03/2006 has been incorrectly keyed, or has invalid data when loaded into the government validation software. The data in the other record is correct.

The data can be corrected using the existing functionality. The record with a Start Date of 14/03/2006 must have the End Date updated to 14/03/2006. A new record must be inserted with a Start Date of 15/03/2006 and an End Date of 20/04/2006. All data values will automatically be copied to the new record, meaning there is no need to re-key data, just enter the new Start Date and End Date and fix the incorrect value.

Start Date:  14/03/2006                       End Date:  14/03/2006
Start Date:  15/03/2006                       End Date:  20/04/2006
Start Date:  21/04/2006                       End Date:  (not set)

 

Last Modified on 30-May-2012 8:26 AM

History Information

Release Version Project Change to Document
13.1 1323 - Online Help consolidation Converted to standard style. Added VET label.
12.1.0.1 1647 - VIC AVETMISS Reporting Added a new validation relating to the At School Flag.