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ADMF5300 - Maintain Applicant Portal Access and Equity Details

Purpose

This form allows an administrator to view and edit Access and Equity details entered by an applicant in the Applicant Portal

Subsystem Admissions
Normally Run By Admissions Specialist

Anticipated Frequency

As required

Structure

Blocks

Applicant
Transfer Log
Tabs Access and Equity Category
Access and Equity Comments
Button Find Applicant (ADMF5010)

 

This form allows an administrator to view and edit Access and Equity details entered by an applicant in the Applicant Portal. This function is called in context of an application from the View Applicant Summary function or from the menu.

The screen allows the administrator to view and modify Access and Equity records for the application. Only records that have an institution-defined transfer status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD has a valid corresponding record in Callista Admissions and should not be edited in this screen. A record that has a status of NOT-APPLIC indicates that the applicant has not yet submitted the application.

The transfer status of the record can be modified by the administrator, provided the status of the record has a system status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses; not to a system status of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP.

The log of messages received when attempting to transfer each record is displayed. An icon is displayed against each type of message to indicate whether the message represents an error, warning, or information.

 

The Applicant block contains:

  • Applicant ID
  • Sex (Pop)
  • Date of Birth
  • Citizenship Type
  • Application Number
  • Submission Date
  • Applicant Transfer Status (LOV)
  • System Application Type (LOV)

Buttons

The Access and Equity Category Tab contains:

  • Access and Equity Category (LOV)
  • Description
  • Transfer Status (LOV)

The Access and Equity Comments Tab contains:

  • Comments

The Transfer Log block contains:

  • Result Type Display (Pop)
  • Creation Date
  • Message Number
  • Message Text

Icons

  • E = ERROR (Display )
  • W = WARNING (Display )
  • I = INFORMATION (Display

Rules/Notes:

The Applicant Block

  • The Find Applicant button is only enabled in Query mode.

Validations include:

  • None of the applicant’s details can be modified when the System Transfer Status is TRANSFERRD, NOT-APPLIC or NO-STEP
  • Cannot change the Applicant Portal Transfer Status to the System Transfer Statuses of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP
  • Transfer Status must be open
  • Access and Equity Comments cannot be recorded if no Access and Equity Category exists

 

Field Details

Label Field Source Field Type Format Comments

Applicant ID:

APAPAAV.APPLICANT_ID

Text (with Find Applicant button)

Number 9999999990

Not Updateable

APAPAAV.APPLICANT_NAME

Display Field

Varchar2(100)

Not Updateable. When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown. e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this should display.

Sex:

APAPAAV.SEX

Poplist

Varchar2(10)

Not Updateable

Date of Birth:

APAPAAV.BIRTH_DT

Text

Date DD/MM/YYYY

Not Updateable

Citizenship Type:

APAPAAV.CITIZENSHIP_TYPE

Text

Varchar2(10)

Not Updateable

Application Number:

APAPAAV.APPLICATION_NUMBER

Text

Number 9999999990

Not Updateable

Submission Date:

APAPAAV.SUBMISSION_DT

Text

Date DD/MM/YYYY

Not Updateable

Application Transfer Status:

APAPAAV.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Not Updateable

System Application Type

APAPAAV.S_APPLICATION_TYPE

Text (with LOV)

 Varchar2(10) Not Updateable

Access and Equity Category

APAAAE.ACCESS_EQUITY_CAT

Text (with LOV)

Varchar2(10)

Not Updateable

Description

AEC.DESCRIPTION

Text

Varchar2(60)

Not Updateable

Transfer Status

APAAAE.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Updateable

Comments

APAA.COMMENTS

Text

Varchar2(4000)

Updateable

Creation Date

APTRV.CREATION_DT

Text

Date DD/MM/YYYY HH24:MI:SS

Not updateable

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

Not updateable

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

Not updateable

Result Type Display

Poplist

Varchar2(25)

 

 

Last Modified on 29 May, 2012 3:08 PM

History Information

Release Information Project Change to Document
10.0.0.0.0.0 1231 - eAdmissions - Applicant Portal - Part 3 Added 'System Application Type' field
9.1.0.0.0.0 1221 - eAdmissions - Applicant Portal 2 New form