ASSINTR4
- Assessments - For The Subsystem Specialist
This section of the user manual provides specialist users (such as System Administrators
and Subsystem Specialists) with the information required to set up and maintain
the reference data used by the Assessments Subsystem, and to perform the specialist
functions available in this Subsystem.
An overview
of the day to day operation of the Subsystem is provided in Understanding
Assessments.
Information
regarding the use of a specific form is obtained by selecting a link to that
form in the text below or selecting from the Subsystem
table of contents.
Topics covered here include:
Setting
Up Assessments Reference Data
In order for the Assessments Subsystem to function effectively, the following
reference data must be created and maintained:
Reference
Data |
Purpose
|
Optional ? |
Maintenance Form |
Pre-requisite Setup Dependencies |
Assessment Types |
Used in the definition of Assessment Items in ASSF2100
|
Essential |
ASSF0110 |
none
|
Examination Material Types |
Used in the definition of examination materials in ASSF2123
|
Essential |
ASSF01A0 |
none
|
Assessor Types |
Used to define an assessor assigned to an Assessment Item in ASSF2100
|
Essential |
ASSF01E0
|
none
|
Exam Locations |
Venues and supervisors are attached to locations |
Essential for examination management |
ORGF0131 |
none
|
Venues
|
Supervisors are assigned to venues, examinations are scheduled at venues
etc. |
Essential for examination management |
ASSF4200
|
Exam Locations (ORGF0131) |
Assessment Item variation Cutoff Date Alias |
Prevents changes to Unit Assessment Items after a specified date. Particularly
applies to jobs ASSJ3212 and ASSJ3213
|
Essential. A nominal date could be used where the function is not required.
|
ASSF01N0 |
Date Alias recorded in this form must be created in CALF0420.
|
Special Consideration Category |
Used to categorise special consideration applications in ASSF4911
|
Essential for special consideration functions |
ASSF01L0 |
none
|
Special Consideration Outcome |
Used to record sought and final outcomes in ASSF4911
|
Essential for special consideration functions |
ASSF01M0 |
none
|
Supervisor Types |
Used to categorise supervisors in ASSF4310 |
Essential |
ASSF0150
|
none
|
Result Entry Configuration |
Controls the entry of Student Unit Attempt outcomes during both manual
and electronic recording of results |
Essential for electronic upload of results. |
ASSF01K0
|
none
|
Tracking Types |
Used to define tracking items. A tracking type can be mapped to a System
defined tracking type of ASSIGNMENT |
Essential for Assignment Tracking Items in ASSJ3610.
|
TRKF1100 |
none
|
The documentation for each of the reference data forms above details any functions
or rules specific to those forms.
Setting
Up Assessments Calendars
Examinations Calendars
In common
with most Subsystem Calendars in Callista, it is most efficient to establish
the complete set of Exam Calendars for a particular Academic Year and then use
the Calendar
Rollover Process to create Calendars for subsequent
years. Relevant parts of the recommended examination Calendar creation process
which follows can then be used to maintain the 'rolled over' Calendars.
- Using
CALF0220
(Maintain Calendar Types), create a Calendar Type with a Calendar Category
of EXAM which will be the type of all Calendars representing Exam Periods,
e.g. EXAM-S1
- In the same form, create instances of the new Calendar Type to define each
required Exam Period, e.g. a Semester 1 Exam Period could be represented by
the Calendar Instance EXAM-S1 - 01/06/2003 - 12/06/2003. Note: the Calendar
Instance Start and End Dates MUST reflect the actual Exam Period Start and
End Dates
- Select
the Calendar Relationships button to open CALF0330.
Create relationships between the Exam Period and its superior Academic Year
and its subordinate Teaching Periods. For example: EXAM-S1 (2004) would have
the 2004 Academic Year as a superior relationship. ALL Teaching Periods with
units to be examined in Exam-S1 (2004) must be set up as subordinate Calendars
of this Exam Calendar. For example: SEM-1 (2004), YR-LONG (2004) and S2-E2
(Teaching Period beginning in Semester 2 2003 and ending in Semester 1 in
Semester 1 2004) will be subordinate Calendars. Note: where supplementary
or special Exam Calendars are to be used, the Calendar relationships should
be established as for a standard Exam Calendar. However, the standard Exam
Calendar should also be set as a subordinate Calendar to the supplementary
or special Exam Calendar. For example, EXAM-S1 would be a subordinate of EXAM-SUPP1
- Using CALF0420,
create Date Aliases representing days on which examinations are held. It is
recommended that a separate Date Alias be created for each day in an Exam Period e.g. EXAM-DAY1, EXAM-DAY2 and so on
- Using CALF0511
(Maintain Date Aliases Instances) (accessed directly via the button in CALF0420),
create instances of the Date Aliases, each instance defining a particular
date within an examination period when examinations can occur, e.g. EXAM-DAY1
- 01/06/2003, EXAM-DAY2 - 02/06/2003, EXAM-DAY1 - 12/10/2003
- The examination
sessions available on each day of an Exam Period are then defined according
to the process described in Managing
Examination Details
Assessment Calendars
Assessment Calendars are used for assessment processes other than examinations.
Like Examination Calendars they are effectively groupings of Teaching Periods.
They are not referenced in any forms but are used mainly as job/report parameters.
An Assessment Calendar defines the set of Teaching Periods whose associated
units are concurrently 'put through' the assessment process. For example, an
Assessment Period ASS-SEM1 may have the Teaching Periods SEM-1, S1-E1
and S2-E1 associated with it. The units associated with these Teaching Periods
will be assessed during the Assessment Period.
Results for units in these 3 Teaching Periods are processed concurrently. Thus,
when running reports such as Result Sheets, Invalid Grades and Non-enrolled
Outcomes, ASS-SEM1/2003 can be specified as a parameter rather than running
the report for individual Teaching Periods.
Assessment Calendars for other purposes may be required in later releases of
Callista.
- Using CALF0220
(Maintain Calendar Types), create Calendar Types with a Calendar Category
of ASSESSMENT to represent each Assessment Period in an Academic Year, e.g.
ASS-SEM1, ASS-SEM2
- In the same form, create instances of the new Calendar Type to define each
required Assessment Period, e.g. a Semester 1, 2003 Assessment Period could
be represented by the Calendar Instance ASS-SEM1 - 01/03/2003 - 30/06/2003
- Select
the Calendar Relationships button to open CALF0330.
Create relationships between each Assessment Period and its related Teaching
Periods. Note: Teaching Periods are subordinate to Assessment Periods, i.e.,
the relationship is created between an Assessment Period and those Teaching
Periods with any units which will be assessed in the Assessment Period
- Create relationships between Assessment Periods and their superior Academic
Periods
- Using CALF0420,
create a Date Alias representing a date after which changes should not be
made to Unit Assessment Items
- Record
this Date Alias as the Assessment Item Variation Cutoff Date Alias in ASSF01N0
Setting
Up and Maintaining Assessment Items
There are three mechanisms
for creating and Maintaining Assessment Items.
The usual approach
is to locate a Unit Offering Pattern and then create or maintain Assessment Items which 'belong' to it (Unit Assessment Items). To do this:
Either:
- Enter ASSF2310
in context from the Maintain Unit Offerings form CRSF2310
(entered via CRSF2210). Other Unit Offering Patterns
cannot be queried in ASSF2310 when accessed in
this way. Close ASSF2310 and return to CRSF2310
to select another Unit Offering Pattern
- Enter ASSF2310
directly from a menu and query to locate the required Unit Offering Pattern
Then either:
- Create
a new Assessment Item by selecting the Assessment Item icon
.
This invokes ASSF2100
- Enter basic
details of the Assessment Item in ASSF2100, and
other details in forms accessed via navigation buttons in ASSF2100.
Exiting ASSF2100 will return you to ASSF2310
and display details of the new Assessment Item
- Enter additional
details for the Unit Assessment Item (including those restricting its application),
as required, in ASSF2310
Or
- Select
an existing Unit Assessment Item and modify it as required in ASSF2310
- Select
the Assessment Item icon
to
invoke ASSF2100. The existing Assessment Item is
displayed. Modify basic details as required in ASSF2100,
and other details in forms accessed via navigation buttons in ASSF2100.
The second approach is to create an Assessment Item in isolation and then associate
it with one or more Unit Offering Patterns. To do this:
- Create the Assessment Item and its basic detail using ASSF2100
and other details in forms accessed via navigation buttons in ASSF2100.
(or ignore this step if the Assessment Item has already been created)
- Open ASSF2310 and query to locate the Unit Offering
Pattern to which the Assessment Item is to be attached
- Select the Assessment Item icon
to
invoke ASSF2100 and execute a query here to locate
the existing Assessment Item
- Exit ASSF2100. The Assessment Item is returned
to ASSF2310
The third approach
is to create a Unit Assessment Pattern and then to create or associate one or
more Assessment Items within the Unit Offering option Assessment Pattern. To
do this:
- Open ASSF2320
either in context from ASSF2310 or from the menu
- Create an Assessment Pattern; and
- Create
Assessment Items for the Unit Assessment Pattern by selecting the Assessment
Item button
to invoke
ASSF2100 and create a new Assessment Item or query
existing Assessment Items
- Exit ASSF2100.
The Assessment Item is returned to ASSF2320
- Further details
on creating Assessment Patterns can be found in the section on Setting Up
and Maintaining Unit Assessment Patterns
A variation
to the above processes involves the use of the Find Assessment Item icon
in
ASSF2310 and ASSF2320.
This icon invokes the Find Unit Assessment Item form (ASSF2311)
where a query can be executed to locate a particular Assessment Item attached
to another unit. By default, entering the form displays all Assessment Items
already linked to the context unit. This Assessment Item is then attached to
the current unit by exiting ASSF2311 and returning
to ASSF2310 or to the Unit Assessment Pattern by
returning to ASSF2320.
ASSF2100
contains buttons which provide access to enable the recording of:
- Instructions to Examination Supervisors
- Announcements to be made to exam candidates at the examination venue
- Assessment Item constraints
- Comments regarding the Assessment Item
- Course types to which the Assessment Item can be restricted (as text or
a list)
- Assessor details
- Allowable, non-allowable and supplied examination materials
and the listing of examination materials.
Attaching
Assessment Items to Student Unit Attempts
(and Detaching Assessment Items from Students)
When a student
enrols, the process ASSJ3212
- 'Automatically Maintain Student Unit Attempt Assessment Item ' is run to attach
the default Assessment Items associated with the Unit Offering option to the
student's Unit Attempt. Where Assessment Items are associated with (or deleted
from) Unit Offerings after students have enrolled in them, ASSJ3213
- 'Apply Unit Assessment Item Modification to Students' is run to attach the
Assessment Items to (or detach deleted items from) students.
Note that where:
- A Student
Unit Attempt Assessment Item is queried (in ASSF3222)
and
- A change has been
made to the Assessment Item so that it is no longer valid for the student
and
- ASSJ3213
has not yet been run to detach the Assessment Item from the student, then
an
'INVALID' lamp displays against the Student Unit Attempt Assessment Item.
ASSJ3213
is also used to update students' Assessment Items where the Assessment Items
attached to a unit have been altered and remove non-default Unit Assessment Items from students where the Assessment Items have been deleted from the unit.
ASSJ3212 and ASSJ3213
are generally run together in a single job request to ensure that all student
records have been updated.
Non-default Unit Assessment Items can be manually attached to, and maintained
against, individual students in form ASSF3222.
Setting
Up and Maintaining Unit Assessment Patterns
To create and maintain Unit Assessment Patterns:
- Locate a Unit Offering Pattern and then create Assessment Patterns which
'belong' to it. To do this, either:
- Enter
the Maintain Unit Assessment Patterns form (ASSF2320)
in context from the Maintain Unit Assessment Items form (ASSF2310).
Other Unit Offering Patterns cannot be queried in ASSF2320
when accessed in this way; or
- Enter ASSF2320 directly from a menu and query
to locate the required Unit Offering Pattern; then
- Create a new Assessment Pattern. It should be noted that an Assessment Pattern is meaningless unless
it contains Assessment Items
Attaching Assessment Items to Assessment Patterns:
- Navigate to the Assessment Pattern Assessment Item block after creating
a new pattern or retrieve an Assessment Pattern and either:
- Enter a known Assessment Item ID; or
- Select
the Assessment Item button
to
invoke the Maintain Assessment Items form (ASSF2100).
Create a new item by entering its basic details and other details in forms
accessed via buttons in ASSF2100. Exiting ASSF2100
returns you to ASSF2320 and displays details
of the new Assessment Item; or
- Select
the Find Assessment Item button
.
This button invokes the Find Unit Assessment Item form (ASSF2311)
where a query can be executed to locate a particular Assessment Item attached
to another unit. By default, entering the form displays all Assessment Items
already linked to all offerings of the context unit. The highlighted Assessment Item is then attached to the current Assessment Pattern by exiting ASSF2311
and returning to ASSF2320
Attaching
Assessment Patterns to Students
The processes
ASSJ3212
and ASSJ3213 allocate both default Assessment Patterns
and default Assessment Items to Student Unit Attempts.
Student Unit Assessment Patterns are viewed in the Maintain Student Unit Assessment Patterns
form (ASSF3221).
The form is also used to manually allocate non-default Assessment Patterns to
individual Student Unit Attempts.
Managing
Non-Examinable Assessment Items
'Non-examinable Assessment Item' is the term used in Callista to describe any Assessment Items other than
examinations. This includes student assignments, projects and performances.
This function provides mechanisms to manage any non-examinable Assessment Items
which are processed and tracked through a centralised group, such as a group
within student administration.
Use of this facility
is optional.
The typical assignment management process is:
- ASSJ3610
is run through the job scheduling Subsystem to create a tracking item for
each student assignment. The Tracking Subsystem is
then used to track the progress of assignments
- In the
same job request, ASSJ3500
is run to create an extract file from which an assignment cover sheet is produced
for each student assignment. Individual (or groups of) cover sheets can be
re-produced as and when required by running ASSJ3500R.
Note that the extract file must be processed by an external program which
is not included with Callista. Individual institutions need to custom build
their own assignment cover sheet creation process, utilising this extract,
to produce their version of a cover sheet
- The generation of a cover sheet is automatically registered in the Correspondence
Subsystem. A single outgoing correspondence item is recorded each time the
cover sheet generation process is run. Each student due to receive an assignment
cover sheet as a result of the 'run', is recorded as a recipient of the correspondence
item
Managing
Examination Details
The management of
examination details covers all facets of the examination process. Data is recorded
progressively to create an information bank upon which timetabling of exams
is based. Data is passed to Syllabus Plus via the exam timetabling interface
(ETI). Timetabling is performed in Syllabus Plus and exam timetabling details
are passed via ETI back to Callista. Supervisors are then allocated to venues
and/or individual examinations. A typical approach to examination management
follows. It is dependent on the existence of Examinable Unit Assessment Items
for all units being examined during the examination period in question.
Examination Sessions
- Examination
Calendars are established according to the process described in setting
up assessments Calendars
- Examination
sessions are defined for the Date Alias instances within the Exam Period using
ASSF4612
(Maintain Examination Sessions)
Examination Locations and Venues
- One or
more Location Types are created using ORGF0117
(Maintain Location Type) each of which is assigned a System Location Type
of EXAM_CTR. These are used in the definition of locations
- Examination Locations are created and maintained using ORGF0131
(Maintain Locations). Exam Locations are assigned one of the Location Types
mapped to the System Location Type EXAM_CTR. Via navigation buttons in this
form:
- Location
addresses are recorded in ORGF0132
(Maintain Location Addresses
- Examination Locations used for on Campus Unit Enrolments should be made subordinates
of the campus location(s) to which they relate. If a location is the 'usual'
Examination Location for on campus units at a particular campus location,
it should be flagged as the default Exam Location. If a location is to be
the 'usual' Examination Location for off campus units, it should be flagged
as the off campus default Exam Location. This is achieved via the form ORGF0133
(Maintain Location Relationships). These relationships enable the System
to:
- Distinguish
between internal and external Exam Locations, for the purposes of the
default off campus supervisors process in ASSF4630,
and for certain examination related reports (ASSR06F0)
- Determine
the Examination Location for on campus Student Unit Attempts. For such
Unit Attempts, this is the Exam Location flagged as the default subordinate
location
- Determine
the Examination Location for off campus Student Unit Attempts. For such
Unit Attempts, this is the Exam Location flagged as the off camps default
subordinate location
Note: an
Exam Location of NONCENTRAL must be created when using the concept of centrally
scheduled but non-centrally managed examinations. Refer to the technical documentation
for further details
The venues
associated with a particular Examination Location are recorded and maintained
in ASSF4200
(Maintain Venues). Each Exam Location must have at least one venue to enable
its use for Exam Timetabling. Venue addresses are recorded in ASSF4201,
accessed via a button in ASSF4200
Venue
Session Availability
The form ASSF4212,
Maintain Exam Venue Session Availability and the process Default Exam Session
Venue Availability, ASSJ4212, are used to record
the availability of venues for sessions within an Exam Period. ASSJ4212
enables all open venues to be defaulted as available for all sessions. ASSF4212
may also be used to manually record session availability for individual venues.
Timetabling
The Examination Timetable Interface (ETI) enables examination and student details
to be passed to Syllabus Plus so that Syllabus Plus can generate an exam timetable.
Once generated, the timetable details are passed from Syllabus Plus to Callista,
again via ETI.
Details passed by Callista to ETI include:
- Organisational units
- Exam Location details
- Venue details
- Unit exam details
- Student details
- Student exam details
- Exam Period details
- Exam Period session details
- Session venue details (i.e. venue availability details)
Once a timetable is generated in Syllabus Plus, details of session, Examination
Instances and Student Examination Instances are passed to Callista. When passing
data back to Callista after the initial transfer, the ETI operator is given
a list of changes and is able to select which changes to apply to Callista.
For detailed instructions on this process, see the ETI on-line user guide.
Various examination based reports may be run. These include:
Once final Exam Instance and Student Exam Instance details exist in Callista,
supervisors can be assigned to either Exam Session Venues or specific Exam Instances.
Supervisors
- Details
of Examination Supervisors are recorded using ASSF4310
(Maintain Examination Supervisor Details). Detail recorded includes the Exam
Location(s) to which the supervisor may be assigned and the supervisor's default
supervisor type
- ASSF4630
(Allocate Supervisors to Venues) is used to assign Examination Supervisors
to Exam Venues within sessions and/or particular Examination Instances
Seat
Allocations and Attendance
The form ASSF4642,
Maintain Student Examination Details is used to:
- Allow the overriding
of Seating Allocations
- Record examination
timeslots and duration to allow appointments throughout an examination
Maintaining
Grading Schemas
The Grading Schemas used by the institution must be recorded and maintained in Callista
in order for the Assessments Subsystem to function effectively. Grading Schemas
are recorded and maintained using ASSF5110.
Further details of the data comprising a Grading Schema are contained in the
documentation of ASSF5110.
Grading Schemas
are attached to Unit Offering options in the Maintain Unit Offerings form (CRSF2500)
or to Course Offering Patterns in the Maintain Course Offerings form (CRSF1500).
When the outcome of a student's Unit Attempt is recorded in Callista:
- The System checks which Grading Schema applies to the Unit Offering option
concerned
- If a mark
is recorded and the applicable Grading Schema has mark ranges recorded against
grades, the System derives the appropriate grade from the Grading Schema (if
configured to do so in ASSF01K0)
- If a mark is recorded and there is no mark range in the Grading Schema into
which it falls, the System enforces the entry of a grade
- If a grade is entered, it is validated against the available grades for
that Grading Schema
Refer to ASSF01K0
for details of how the use of Grading Schema can be configured.
Where an overriding Course Offering Pattern Grading Schema has been recorded,
recommended grades are translated form the unit Grading Schema to the course
Grading Schema.
Future functionality
provides for Grading Schema to be attached to individual Student Unit Attempts.
Translating
Grading Schemas
Students enrolled
in a Unit Offering Option may also have a Grading Schema mapped to their Course Offering Pattern. Where this occurs, if the course Grading Schema has precedence,
the student's grade from the unit Grading Schema must be translated to the grade
for the course Grading Schema.
To translate Grading Schemas:
- Create
a relationship between the Grading Schemas' by mapping the unit grades to
the course grades in the Maintain Grading Schema Grade Translations form (ASSF5120)
Then:
- Run the
Translate Student Unit Attempt Outcomes process (ASSJ5390).
This process translates grades for student unit outcomes where the student
is enrolled in a course with a Grading Schema assigned
The process does
not translate Student Unit Attempt outcomes where:
- No course Grading
Schema was specified for the Course Offering Pattern
- The Unit Grading
Schema Precedence indicator was selected in CRSF2500
- No relationship
was created between the unit Grading Schema grades and the course Grading Schema grades
Recording
Results
Callista provides two mechanisms for recording Student Unit Attempt outcomes
(results):
- Manual recording
- Electronic upload
Both mechanisms
are configurable using the Maintain Entry Configuration form (ASSF01K0),
enabling the result recording practises of the institution to be accommodated.
For example,
the manual recording process can be configured to allow the recording of invalid
mark/grade combinations which may be corrected later, or to make the entry of
marks mandatory. The electronic upload process can be configured to perform
different actions depending on the errors or warnings encountered. The section
of the manual covering the form ASSF01K0
has full information.
Manual
Recording of Results
This method involves the keying of results which have been manually recorded
on result sheets. A result sheet is a listing of students enrolled in a particular
Unit Offering location/mode combination and has provision for the recording
of marks and/or grades. Typically the process is:
- The report
ASSR5310
is run to produce the required result sheets (as defined
by the report parameters). This report may be run at any time. A report run
close to the end of the Teaching Period gives a more accurate listing of students
- Each result sheet
is sent to the responsible academic (for example a lecturer or unit chair
for the unit covered by the result sheet)
- The responsible
academic records marks and/or grades against each student listed on the result
sheet and adds details of any students, for whom they have a result, who is
not listed
- The result sheet is returned to student administration for keying
- The marks
and/or grades for each student are keyed using the Mark/Grade Entry form (ASSF5330)
- Students added to the mark sheet by the responsible academic are treated
in one of two ways:
- Where the student was enrolled in the Unit Offering after the mark sheet
was produced, the student is selected from the list of values displayed
when the Add Student button in ASSF5330 is selected.
Marks/grades can then be keyed for the student
- Where
the student is not enrolled (i.e. not displayed in the Add Student LOV),
the Add Non-Enrolled Student Outcome form (ASSF5333)
is used to record details for later resolution
- Grades (administrative grades) may be automatically inserted by the System
where:
- No grade is recorded for a Student Unit Attempt
- A unit is non-assessable
- A Student Unit Attempt is non-assessed
- Results
can be amended in ASSF5330, configuration permitting,
or in the Amend Student Unit Attempt Outcomes form (ASSF53B0)
Electronic
Upload of Results
This method
involves the recording of marks and/or grades in electronic format and subsequent
uploading into Callista. More detailed instructions for end users are provided
in Understanding
Assessments. The typical process is:
- Responsible
staff are provided with the facility to download a file which lists the students
for whom Unit Assessment is to be recorded. The Download Class List process
in INQF12E0
is activated by the staff member to produce a comma separated variable file
for loading into a database or spreadsheet application
- The staff
member records final marks and/or grades (depending on configuration, refer
ASSF01K0)
against each student listed in the spreadsheet/database file. Students not
listed in the file, but for whom the academic has results, may be inserted
in the file along with their results
- The
staff member enters details of the file to be uploaded in the Validate Outcome
Upload File form (ASSF5340) and selects the Validate
File button to run the file validation process in accordance with the configuration
settings in ASSF01K0. Validated records are uploaded
into a batch file within Callista. This process produces an exceptions report,
Upload Student Unit Attempt Outcomes Exception report, which lists warnings,
errors and fatal errors. If fatal errors are encountered, the file is not
uploaded. The validation process can be run several times, for the same file,
as exceptions are resolved by the academic
- Batch files
created in the step above are processed centrally by running the job ASSJ5341.
(This job also uses the electronic upload configuration settings from ASSF01K0,
as the data is again validated to check for unit discontinuations since the
upload.) Records in the batch file may be processed in a number of ways:
- Records
which were successfully validated are recorded as Student Unit Attempt Outcomes.
They can be viewed in the Amend Student Unit Attempt Outcomes form ASSF53B0
- Records
which were not successfully validated are reported in the Electronic Outcome
Upload Exception report ASSJ5341.
The report describes the reason each record failed validation and the action
applied to the record. Actions include:
- Records
designated HOLDING (see ASSF01K0)
are loaded as non-enrolled Student Unit Attempt outcomes, pending resolution.
These can be viewed in ASSF5333. The Non-Enrolled
Student Unit Attempt Outcome report (ASSR06J0)
is run to assist resolution of these cases
- If
a grade already exists for a record, the record is ignored by the upload
process and reported in the exceptions report, unless the grade is one
which is specified in ASSF5110
as able to be replaced
- Records designated DON'T LOAD or ABORT are ignored by the upload process
and reported in the exceptions report. In both cases, remaining records
continue to be processed
Publishing
Outcomes
Outcomes are
initially set as recommended. After the appropriate authorising body (such as
a Board of Examiners) has ratified outcomes and any required amendments have
been recorded, outcomes must be finalised before they can be published. This
is achieved using the process Finalise Student Unit Attempt Outcomes (ASSJ53A0).
Once finalised, outcomes may be published in a variety of ways. The more traditional
methods for publishing outcomes are:
- Statements of results
- Academic
transcripts (ASSF5600
and ASSJ06V0)
- Publication
in newspapers and on university noticeboards (ASSJ5410).
Results would also be made available via information booth facilities such
as the World Wide Web. (addressed in future releases of Callista)
Assessments
Jobs and Reports
The reports in the Assessments Subsystem are an integral part of its operation.
They are an essential link between the business processes of the institution
and Callista. Some reports trigger database processes critical to the operation
of the Subsystem.
It is expected
that a person 'running' any of these reports is experienced in the mechanisms
for generating reports in Callista. Full details regarding running reports both
on-line and in batch mode are provided under 'All
About Standard Reports' and in the Job
Control and Scheduling Subsystem.
Assessments Subsystem reports and jobs are listed below.
- Applications
for Special Consideration ASSR06L0
- Apply Unit
Assessment Item Modification to Students ASSJ3213
- Assignments
Due Date Summary Report ASSR1020
- Attendance
Rolls ASSR06F0
- Automatically
Maintain Student Unit Attempt Assessment Items ASSJ3212
- Create
Assignment Cover Sheets ASSJ3500
- Examination
Packaging Labels ASSR06U0
- Exam Supervisor
Labels ASSR1060
- Initiate
a Tracking Item for Assignments ASSJ3610
- Invalid
Grades Report ASSR5350
- Non-enrolled
Student Outcomes ASSR06J0
- Notification
of Special Consideration Outcome to Student ASSR4917
- Produce
Transcript - Multiple ASSJ06V0
- Result
Sheets ASSR5310
- Re-produce
Assignment Cover Sheets ASSJ3500R
- Required
Examinations Report ASSR0640
- Result
Entry Control Sheet ASSR1130
- Seating
Allocation Report ASSR06A0
- Special
Consideration Outcome Report ASSR1090
- Student
Examination Location Report ASSR1080
- Translate
Student Unit Attempt Outcomes ASSJ5390
- Upload
Student Unit Attempt Outcomes Report ASSJ5341
- Unit Attempt
Outcome Noticeboard Report ASSR06Q0
- Results
File for Publication ASSJ5410
- Unit Clash
Report ASSR06T0
- Unit Review
Report ASSR06N0
Last
Modified on 25 February, 2004