The job is run in batch mode when required. This would normally be towards the end of a Teaching Period or Academic Year. It can be run whenever an acedemic transcript is required.

The extract is used by CORF2540 to create the appropriate Academic Transcripts for students.

Note: Remember to set the Request Number for the job, as it is required for CORF2540.

The Academic Transcript - Multiple block contains:

Parameters Tab

• Course Responsible Organisation Unit
• Course Group
• Course Code
• Course Location
• Couse Mode
• Award Course
• Course Attempt Status
• Course Progression Status
• Graduand Status

  Button

  • Find Course

More Tab

• Person ID Group
• Person ID
• Data Selection Transcript Type
• Include Fail Grades check box
• Enrolled Units
• Exclude Research Units check box
• Exclude Unit Category
• Extract Course Code
• Include Related Courses check box
• Internal Sort Order
• Multiple Record Sort Order

  Buttons

  • Find Person
  • Find Course

Job parameters are used to:

Parameters tab

• Course Responsible Organisation Unit
  Select which Organisation is to be responsible for the course
• Course Group
  Select from the LOV
• Course Code
  The option is to manually enter a Course Code or use the Find Course button to select from
• Course Location
  Where the designated course is held at
• Course Mode
  Select from:
  F - Off Campus Attendance
  M - Multi-Modal Attendance
  N - On Campus
  O - Off Campus
• Award Course
  Select from LOV
• Course Attempt Status
  Select from list. For example, COMPLETED, DISCONTIN, INACTIVE, etc.
• Course Progression Status
  Select from list. For example, EXCLUSION, PROBATION, SUSPENSION, etc. See PRGF1100
• Graduand Status
  See GRDF1200 for details

More tab:

• Transcript Type
  Select one of the institution defined Academic Transcript templates available
• Include FAIL Grades
  If set to N (NO), excludes all Unit Attempt Outcomes with a System result type of FAIL. Defaults to YES (Y)
• Enrolled Units
  The transcript shows completed units and Enrolled Unit Attempts from prior Academic Years. This parameter allows the user to also display the current Academic Year's Enrolled Units, current and future units that may have been recorded through Pre-enrolment or to exclude any current or future units from appearing on the transcript. Defaults to current Academic Year only
• Exclude Research Units check box
  Select whether to exclude Research Units from Research Courses in the transcript. Defaults to NO (N)
• Exclude Unit Category
  Can be used to exclude particular institution defined Unit Categories from being displayed on the Transcript. For example, Government non-reportable units. Defaults to ALL Unit Categories to be included
• Extract Course Code
  Enter a Course Code to restrict Transcripts produced to only those details related to the specified Course Code for the group of students defined in the first group of parameters
• Include Related Courses check box
  If an extract course code has been defined, selecting Y (YES) displays details of any courses that may be related to the specified Course Code. Course Group Types are defined in the Maintain Course Group Types form (CRSF1180)
• Internal Sort Order
  Select whether to display results within a transcript ordered by course or year. Defaults to year
• Multiple Record Sort Order
  When producing transcripts for a number of students, select whether to order the Transcripts by Surname, Organisational Unit or Location. Defaults to Surname

Rules/Notes:

Only ONE of Organisation Unit, Course Group, Course Code, Person ID Group or Person ID can be specified

Limit the set of students for which Academic Transcripts are produced

Limit the set of data to be reported in the Academic Transcript