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INQF12E0 - Class List Inquiry Screen
About The Information In This Screen
The screen is divided into two blocks:
Displays
the set of fields that can be used to retrieve, display and download a Class
List. If the screen is entered directly from the menu, initially all fields
in this block will be empty. If the screen is entered via a context unit within
the Student Unit Attempt block of INQF1200 a Class
List is automatically displayed. Note however that queries can always be performed
in this block to retrieve other Class Lists.
Queries are not performed in the usual manner.
to the right
of the field to display a list of all Academic Periods. Double click on the
required Academic Period to select it to the right of the field
to display a list of all Teaching Periods in which the unit is offered. Double
click on the required Teaching Period to insert it to the right
of the field to display a list of all the Institution's Locations applicable
to the combination of details you have entered. Double click on the required
location to insert it to the right of the field to display a list of all the
Institution's Unit Classes applicable to the combination of details you have
entered. Double click on the required Unit Class to insert it. Leave this
field blank when specifying a Unit Mode, as Unit Mode is an attribute of Unit
Class to the right
of the field to display a list of the Attendance Modes applicable to the combination
of details you have entered. Double click on the required mode to insert it.
If entering a Unit Mode, leave Unit Class blank Click on the Retrieve List button. All Unit Attempts for the specified parameters are displayed.
Shows the
Student Unit Attempts retrieved for the specified set of class details. If only
Unit Code, Academic Period and Teaching Period were specified, records of all
students who attempted the unit would be retrieved. If a Unit Location, Class
or Mode were specified, a corresponding subset of student records would be retrieved.
Queries can be performed in this
block to refine the set of records displayed by the initial retrieval. For example,
having retrieved records for all students who attempted a particular unit in
Semester 1 2003, a query could be performed using a Course Code as the query
criterion. The effect would be to display a Class List containing only those
students in the class who are attempting the unit as part of the specified course.
When the Download Records button is clicked, only those records
currently displayed are downloaded.
Downloaded Class Lists can be used for the recording of results and subsequent electronic uploading back into Callista. Refer to Electronic Upload of Results for information on this process.
Detail in this Form
Unit Code - The code of the unit for which the Class List is produced. This must be specified when retrieving a new Class List. Refer to 'To Produce a Class List' for more information.
Version Number - The version number of the unit for which a Class List is retrieved. Specifying this is optional (and usually unnecessary) when a new Class List is being retrieved. Refer to 'To Produce a Class List' for more information.
Academic Period - The Academic Year for which the Class List is retrieved. Specifying this is mandatory. Refer to 'To Produce a Class List' for more information.
Teaching Period - The Teaching Period for which a Class List is being retrieved. (e.g. the Semester 1 Class List). This must be specified when retrieving a new Class List or Summary List. Refer to 'To Produce a Class List' for more information.
Unit Location - The the code of the location, typically a campus, at which the unit is offered. Specifying a location is optional when a new Class List is being retrieved. Refer to 'To Produce a Class List' for more information.
Unit Class - The code of the Unit Class for which a Class List is being retrieved. Specifying a Unit Class is optional when a new Class List is being produced. Leave this field blank if retrieving a Class List for students studying in a particular mode. Refer to 'To Produce a Class List' for more information.
Unit Mode - The mode in which students are studying, typically On or Off Campus. Specifying a Unit Mode is optional when a new Class List is being retrieved and will result in only those students in the class studying in that particular mode being retrieved. Leave Unit Class blank when specifying Unit Mode. Refer to 'To Produce a Class List' for more information.
Retrieve List button - Click on this button, once required class details have been entered, to retrieve a list of students meeting those criteria.
Summary List button - Click on this button to display the Student Unit Attempt - Summary overlay. This shows total numbers of students satisfying the criteria entered in the Class Details block, for all combinations of Unit Location Code, Unit Class and Unit Attempt Status. This button can be used before, after, or instead of, retrieving a Class List.
Person ID - The identification number of a person recorded in Callista.
- the Details button. Clicking on one of these
buttons causes details of the person, from the selected Student Unit Attempt,
to be displayed in the Person Inquiry screen. This permits navigation to either
more Course Attempt details for the student or details about another of the
Student's Course Attempts. A Student Unit Attempt is selected by clicking on
its detail button.
Name - The family name and initials of the student. When entering data as query criteria in this field, it is recommended that part of the Surname and the wild card (%) be used. for example, to find Alex Thompson enter THOM%.
Course - The code of the course in which the student is studying the Unit in this Class.
Drill
Down button 
- Click on this button, in a particular student's record to
display the Student Course Attempt screen, with unit set and unit details
for that Student Course Attempt.
Unit Location - The code of the location (usually a campus) at which the student is Enrolled (or Pre-Enrolled) for the unit.
Unit Class -The Unit Class for which the student is Enrolled (or Pre-Enrolled) for the unit.
Unit Attempt Status - Indicates the current status of a Student's Unit Attempt. Possible values and their meaning are:
Achieved CP - The number of Credit Points achieved by the student for passing the unit. Where a student has not passed or is yet to pass the unit, the value will be zero. The value may still be zero if the student has repeated and passed the unit but the unit is not one which is allowed to contribute multiple credit toward course requirements.
Download Records button - Click on this button to download the retrieved Class List to your personal computer.
Note: Refer to Internet_Browser_Configuration for instructions on how to configure the internet browser. The Internet Explorer web browser for the Mac OS operating system does not allow download to network locations.
The extract file contains: Person ID, Surname, Title, Given Names, Mark, Grade, Teaching Period (alternate name of Teaching Period <space> alternate name of Academic Year. For example, '2 2004'), Unit Code, Unit Location, Unit Mode, Unit Class, Student Unit Attempt Status, Discontinuation Date, Examination Location, Course Code, Course Location, Course Attendance Mode, Course Att Type, Course Status, Correspondence Category, 11 Address fields (some or all of which may contain address details) and email address. The last column contains values returned from the Inquiry Student Indicator View
The Student Unit Attempt - Summary overlay
Detail in this Overlay
The summary table shows all combinations of Unit Location, Class and Unit Attempt Status for students that would appear in the retrieved Class List. Note: This refers to the Class List resulting from the original retrieval parameters and not to the list resulting from queries performed in the Student Unit Attempt block. The same information is also summarised according to the Unit Attempt Status of the students
Last Modified on 01 September, 2005