Purpose

To create Examination Supervisors and assisgn them to Examination Locations

This form is used to create Exam Supervisors and associate them with Exam Locations.

Supervisors with associated Exam Locations are further defined in the Allocate Supervisors to Venue form (ASSF4630). Assigning Exam Locations to Supervisors in this form allows for validation of venue/location mismatch warning and the use of the Default Off Campus Supervisor facility in ASSF4630.

The Exam Supervisor block contains:

• Person ID
• Supervisor Type
• Org Unit
• Sessions At Institution
• Sessions At Other Institution
• Comments

  Buttons

  • Find Person
  • New Person

The Examination Supervisor Location block contains:

• Exam Location Code
• Description
• Closed check box
• Location Type
• Co-ordinator Person ID
• Mail Delivery Working Days

Upon entering the form:

Exam Supervisor (top block)

• If creating a supervisor record for a person known to the System, in Insert mode:
• Select the Find Person button .
• Perform query on Person ID or name to locate person.
• Select OK to return to this form.
• If creating a supervisor record for a person not known to the System, in Insert mode:
• Select the New Person button to invoke the Maintain Person Details form (ADMF1213).
• Record person details and save.
• Exit to return to this form.

Record supervisor details:

• Supervisor Type is the position the Supervisor holds in the exam session.
  
  For example: Chief Supervisor, Assistant, Room Supervisor. Exam Supervisor Types are maintained in the Maintain Examination Supervisor Types form (ASSF0150).
• Org Unit is the organisational unit the Supervisor is responsible to.
• Sessions At indicates the number of sessions a supervisor has attended prior to the current date and is incremented by the System.
• Sessions At Other Institutions is manually entered, if the supervisor has experience supervising for another institution.

When allocating a location to/changing locations for existing supervisors:

• Perform query where Person ID is known; or
• Select the Find Person button to locate a supervisor by name. Select OK to return to this form and execute query to retrieve supervisor details.

Examination Supervisor Location (bottom block)

Record one or more Exam Location Codes for the supervisor. Exam Location Codes indicate the locations where the Supervisor is able to attend exam sessions.

Rules/Notes:

Do not enter query mode if an Exam Supervisor is not known as such by the System.

Supervisors can only be allocated to locations of Type EXAM_LOC.

Supervisors cannot be deleted when assigned to Exam Sessions.

When creating a new Supervisor, warnings are displayed if the person:

• Is not a staff member.
• Is an active student.