Purpose

To order Graduands within a Ceremony to ensure correct presentation sequence

Update Process

The process only targets Graduands with:

• A Graduand Status equivalent to the System Value ELIGIBLE
• A Graduand Approval Status equivalent to the System Value APPROVED
• A Graduand type of ATTENDING

For each applicable Ceremony (selected by parameter), it:

• Accesses relevant 'Graduand Award Ceremony' records. These records represent Graduands allocated to the Ceremony. Individual Graduands may have more than one record if they are receiving more than one Award (for instance, for a combined degree) at the Ceremony

Based on groupings established by 'Order in Ceremony' in GRDF2110 and 'Order in Award' in GRDF2120, and in accord with parameter settings, the process:

• Assigns sequence numbers to participating Graduands, representing their place within a single Ceremony. For information on Graduands receiving more than one Award, see the 'Announce Multi Award Graduands Once' parameter below

Within a single Award, if some Graduands are members of a Unit Set Group but others are allocated to the Ceremony because of their Course Award, Unit Set Group members are placed before Course Award members.

Run Details

Method

GRDJ5200 runs only in batch mode, through the Job Control & Scheduling Subsystem.

The job GRDJ5100, allocating Graduands to Ceremonies, must be run before this one.

After running this job, the Graduand's Order in Presentation number appears in forms GRDF4210 and GRDF3200.

This job can be re-run as many times as needed to re-order Graduands in a Ceremony. Reasons to re-run include:

• After modifying Ceremony structures in GRDF2110 and/or GRDF2120 and re-allocating Graduands to Ceremonies (see GRDJ5100)
• After manually adding Graduands to Ceremonies or changing the Ceremony they are to attend (in GRDF4210) or changing their Graduand type from ATTENDING to INABSENTIA or vice versa (in GRDF4200 or GRDF4210)

The Set Graduand Order in Presentation block contains:

Parameters Tab

• Ceremony Round
• Graduation Ceremony
• Order Graduands By
• Graduand Status
• Graduand Approval Status
• Include Students Graduating In Absentia check box
• Announce Multi Award Graduands Once check box

Rules/Notes:

This job uses 'Graduand award Ceremony' records created by GRDJ5100

Note: The % symbol indicates that all values relevant to the parameter should be processed.

Either:

• Select a Ceremony Round for processing of all Ceremonies within that round. The list of values (LOV) gives all active rounds

or:

• Select a specific Graduation Ceremony within a round. The LOV gives all rounds and Ceremonies.

The grouping of Graduands can be at Award level or at Unit Set Group level, depending on the structures recorded in GRDF2110, GRDF2120 and GRDF2130.

Within this primary grouping, the Order Graduands By parameter controls whether honours level students will or will not be separated from other Graduands in the same grouping:

• ALPHABETICAL – all Graduands, includes Honours Graduands, are ordered alphabetically within the primary grouping
• HONOURS LEVEL – all Graduands in the primary grouping are ordered firstly by rank, and then alphabetically within that rank. Parameter values allow ordering either from 'High to Low' or 'Low to High' (further explanation is given below).
• AWARD CEREMONY GROUP - All graduands are ordered by Ceremony Group, and then alphabetically within each Ceremony Group

The Graduand Status parameter allows graduands with a status of ELIGIBLE or GRADUATED to be specified. If the ALL Graduand Status is selected, the three optional fields will be set to NULL.

The Graduand Approval Status allows Graduands with a Graduand Approval Status of APPROVED to be specified.

The Include Students Graduating In Absentia check box allows the job to include or exclude students with a s_graduand_type of INABSENTIA.

A single Graduand may have been allocated to the same Ceremony more than once, in order to receive two awards. The Announce Multi Award Graduands Once check box will determine whether such a Graduand is assigned only one sequence number (for the first Award presented) or a sequence number for each award.

Rules/Notes:

Ordering Graduands by Honours Level

Honours Graduands, and others to whom merit values apply (for example, Awards granted 'With Distinction') may have this information recorded against their Award in the Honours Level field of GRDF4200. For other Graduands, this field will be left blank.

A ranking value for each of these levels is recorded in GRDF1800.

In this job, selection of the 'High to Low' parameter value will place Graduands with Honours (or other values in the Honours Level field) before other Graduands in the same primary grouping. Selecting 'Low to High' will place Honours Graduands after other Graduands in the grouping.

For example, where ranking has been assigned so that 1^st class honours = rank 1 through to 3^rd class honours = rank 4, and other merit values are recorded as rank 5 and below, Graduands would be ordered for presentation within a primary grouping as follows:

• High to Low
  First class honours Graduands will be presented first, then other Honours Classes in order, then 'Merit' Awards (all in alphabetical order within class or merit value) and lastly other Graduands (in alphabetical order)
• Low to High
  The order will be reversed, with Honours Graduands coming after other Graduands, and first class honours being presented last

If All Graduand Status is selected then the three optional fields (Graduand Approval Status, Include Students Graduating In Absentia