Purpose

This process reactivates Admission Applications for students who deferred their acceptance to a future Admission Period

The process looks for Admission Applications that have an Offer Response status of DEFERRED and the commencing Admission Period (recorded in ADMF3240) is the current Admission Period.

If these conditions are met, the offer response status is reset to PENDING and the Offer Response Date is cleared for the current period. Applications with a Course Offering Option matching one in the current period are Pre-enrolled. Records where the Course Offering Option does not match one in the current period are reported in the log file to be resolved.

The job is typically scheduled to run as a standing request nightly in the Job Scheduler.

Each night this job runs, it checks to see if the value of the Initialise Admission Period Date Alias matches the Current Date. If the dates mismatch, the job cancels. If the dates match, the update process is performed.

The Initialise Admission Period Date Alias instance value would normally be near the beginning of the Admission Period. For details on setting up the Initialise Admission Period Date Alias, refer to Configuring Admission Calendars in the Subsystem Specialist overview or the Maintain Admission Calendar Configurations form (ADMF02R0).

Refer to the Job Control and Scheduling Subsystem for details on scheduling and running standing requests.

The Admissions Initialise Deferments Job block contains:

Parameters Tab

Only select a Previous Log Creation Date if you require a report for a prior job run

• Log Creation Date
• Report Level

The parameters for this job are used to refine the data set produced.

The fields of ADMJ3812 are:

• Log Creation Date
  The Log Creation Date parameter allows the job to be run for a previous report
• Report Level
  The Report Level parameter allows the user to run the report displaying 'All' messages or 'Exceptions Only'

Rules:

Depending on parameters selected, the report produced can display 'All' records successfully processed or display 'Exceptions' encountered.