Purpose

This job is run to Insert Administrative Grades against student Unit Attempts that have no outcome recorded

Structure

Block

Insert Administrative Grades

Tabs

Parameters

More

This job can be used to either default grades for non-assessable Unit Attempts, or to insert 'holding' grades against Unit Attempts for which outcomes have not yet been received.

Update Process

This job inserts an Administrative Grade against Student Unit Attempts that have no grade recorded. Also used to default a specified grade for non-assessable units and non-assessed Student Unit Attempts.

Run Details

This job is run:

• Prior to the release of student unit results
• At any time deemed necessary for whatever reason

This job is run to:

• Prevent students from being shown a blank grade on result publications such as their statement of results
• Allow a grade to be entered for non-assessable units and non-assessed Student Unit Attempts (e.g. audit enrolments).

This job must be run in batch mode.

Refer to the Job Control and Scheduling Subsystem for details on scheduling and running batch and online jobs.

The Insert Administrative Grades block contains:

Parameter tab

• Assessment Calendar
• Teaching Calendar
• Owning Organisational Unit
• Unit Code
• Location
• Unit Mode
• Unit Class
• Insert Default from Grading Schema check box
  When selected to 'Y', inserts the default outstanding grade specified in the relevant grading schema. See the Maintain Grading Schemas form (ASSF5110) for details on defining a default outstanding grade.
• Grade to Insert
  This field allows the user to specify a grade that will be inserted as the administrative grade in lieu of the grading schema default outstanding grade. The Grade to Insert parameter can only be used where the Insert Default from Grading Schema check box has not been selected. In this case the Grade to Insert parameter is mandatory

More tab

• Insert Outcomes as Finalised check box
  When selected, this inserts the grades as 'finalised' rather than 'recommended'.
• Assessable Units
  This field allows the job to be run for units not flagged as 'assessable' in the Maintain Basic Unit Details form (CRSF2210). That is, a grade such as 'Not Assessed' may be inserted for students enrolled in such units.
• Non Assessed Students
  This field allows the job to be run for students whose Unit Attempt is flagged as 'Non Assessment' in the Record Enrolments form (ENRF3000). That is, a grade such as 'Not Assessed' may be inserted for such Unit Attempts.

Rules/Notes:

Note: The % symbol indicates that the parameter is not considered for processing.

Most parameters in this job are used to refine the data set produced.