T-list Items in the Student Course Attempt Screen (ENR3000B)

T-list Item

Function

Admission Basis

Describes the basis upon which admission to the course was granted and includes details of Precedents where applicable.

The Basis of Admision is usually recorded in the Admissions subsystem as part of the admissions process. Where no admission application exists (admission was by-passed and enrolment was recorded directly in the Enrolments subsystem), basis for admission can be added or modified in this form. If an admission application exists, basis for admission is displayed but cannot be added or modified here. Basis for Admission and Precedents details can be added or modified through ADMF3240 or ADMW1000.

Displays:

• Basis For Admission Type (code and description)
• Precedent ID
• Precedent
• Precedent Category

The Find Precedent button allows you to find a precedent using PRDF1100 when a new record is added to the precedents table in ENRF3000. This button is only enabled after a new record is added.

Completion Period

The nominated completion year and period may have been system-derived through Admissions or nominated by the student. A student is able to nominate the year and period (summer, mid-year or end of year) in which they anticipate completing the course. This information is required for progression checking and by the Graduation subsystem. The system can also calculate a derived completion year and period. (Refer to the Progression subsystem)

Displays:

• Nominated Completion Year field.
• Nominated Completion Period field.
• Derived Completion Year field.
• Derived Completion Period field.
• Qualification Issued check-box (selected in PRGF4170).

Correspondence

A Correspondence Category is usually assigned to a Course Attempt in the Admissions process but may be added or modified here. Students being introduced to the system here (not through Admissions) must have a Correspondence Category set. Correspondence categories are used to define the set of system-generated and non-system originated correspondence items that will be sent to the student.

Displays:

• Correspondence Category fields - Code and description.

Discontinue

Discontinuation is the withdrawal of a student from a Course Attempt. This functionality is described in detail in Course and Unit Discontinuation.

Displays:

• Discontinued Date - The date of discontinuation of the Course Attempt.
• Reason Code - A coded reason for the discontinuation.
• Description - The description of the discontinuation reason.

Exam Location

The location of the examination centre nominated by the student for this Course Attempt (optional). This location is overridden if the student nominates a different location for a specific unit.

Displays:

• Exam Location fields - Code and description.

Fee Category

A Fee Category is usually assigned to a Course Attempt in the Admissions process but may be added or modified here. Students being introduced to the system here (not through Admissions) must have a Fee Category set. Fee Categories are used to define the set of fees and charges applicable to a student studying a particular course.

Displays:

• Fee Category fields - Code and description.
• Fee Category History button
• Discount button navigates to ENRF3260

Where Fee Categories have changed, previous categories with fee assessments recorded can be seen in the Student Course Fee Category Details form (FINF9910). This form is accessed via the history icon . For further details, refer to Changing Fee Categories in Understanding Student Finance.

Funding Source

Describes the source of funding for the student (optional). A majority of students are funded from the Commonwealth Operating Grant, however an increasing number of students are self-funded or paid for by industry.

Displays:

• Funding Source fields - Code and description.
• Govt Industry Code - Used to record the ANZSIC industry code when the Funding Source is mapped to a 'State' level Funding Source with a 'State Funding Source - State Identifier' code of LSG, PSG or SSG. (See STAF1142 and STAF1126.) This field applies to VET sector SCAs only.
• Exempt check-box - Used to indicate that the Student Course Attempt is exempt from any existing conditions related to the Funding Source (for example, student exceeds minimum age condition).
• Comments button and field - Used to record a reason for the exemption. The Exempt check box does not have to be selected to record a comment. However, if the Exempt check box is selected a comment must be recorded in the Comments field.
• Specific Funding ID - Only valid with a Government Funding Source of 13.

Govt Cohort

Provides a Govt Cohort Year against the student’s Course Attempt (SCA). Displays:

• Govt Cohort Year

A system Enrolment Step Type CRS-COHORT can be selected in ENRF0192.

Lapsed Date

Only displayed for INACTIVE and LAPSED Course Attempts.

Displays the date that a Student Course Attempt (SCA) lapsed. The date can be modified but only to the current date.

This value is blank by default but is populated when the person payment schedule job (FINJ6111) is run and a loan cap is found to apply.

This item is only displayed if:

• The enrolment category has a system enrolment step of LOANCAPAMT (ENRF0192)
• The user's security role has access to that step (ENRF01H0)
• The student has an existing loan cap amount or the course version has the VET Student Loans Approved indicator selected in CRSF1210.

The loan cap amount would normally not be updated for the duration of a student course attempt. If it is changed then a warning is displayed and a comment must be recorded or updated.

More

Displays:

• Rule Check check-box - Specifies whether the system will check the student's academic record for course completion. Selecting the check box (checked) causes the system to check course completion rules. De-selecting the check box (blank) turns off system checking and the student's course completion status must be assessed manually.
• Waive Option Check check-box - Selecting waives any checks of forced elements of the Course Offering Option (i.e. Attendance Type, Attendance Mode, Location).
• Provisional check-box - Selected when the enrolment is provisional. (Check-box only.)
• Discontinuation button.
• Fee Assessment button - Runs the Fee Assessment process for a single Student Course Attempt. (To run the Fee Assessment process for all students, see FINJ3500.)
• VET in Schools check-box.
• Unit Only Enrolment check box
• Exported to eCAF check box - This checkbox is automatically ticked by the ‘Export VET Student Loans Students Enrolment Data for eCAF’ job when the enrolment data is exported successfully.  If the checkbox is ticked then the job will avoid re-exporting the students. A warning displays if this indicator is selected or deselected via this form.
• Replacement Course check box - Selected when this course has superseded a previous course (This is required for a Victorian VET reporting requirement) - Visible for VET courses only.
  
  Note: The Replacement Course check box can only be selected if the context course has a course reference code defined for a system reference code type of ‘ASSOC-CRS’. (see CRSF11C0) and CRSF1290)
  Also, the 'Unit Only Enrolment' and 'Replacement Course' check boxes cannot both be selected for the one SCA.

Override Train Org (VET only)

Displays:

• Organisation Unit Code, with a description of the Institution. Used for VET.
• Start Date - when unit started.

Progress

 Displays:

• Progression Status - The progression status of the Student Course Attempt as determined in the Progression subsystem.
• Course GPA - The calculated grade point average field for the Course Attempt displays only where the GPA calculation has been enabled in the Progression subsystem. Enabling of GPA calculations can be at system-wide, organisational unit or course version levels.
• Course WAM - The calculated weighted average mark field for the Course Attempt displays only where the WAM calculation has been enabled in the Progression subsystem. Enabling of WAM calculations can be at system-wide, organisational unit or course version levels.
• Min CP Required - The minimum number of credit points required for completion of the course version.
• CP Achieved - The total number of credit points passed, and granted as Advanced Standing, in the Course Attempt. Note that the number of credit points achieved may not be the same as the number of credit points contributing to course completion. (Refer to the Progression subsystem.)

Publish Outcomes

Displays:

• Publish Outcomes check-box - Specifies whether the student is to have their results published in the press and/or on public noticeboards. The check-box defaults to Y (selected). De-selecting the check-box suppresses publication of results except in a formal certificate of results or academic transcript.

Self Help

Displays:

• Self Help Group check-box - Selected when the student wishes to participate in a Self Help study group (optional).

Skills Reform

Displays:

• Fee Maintenance check-box
• First Skills Reform Course after Fee Maintenance check-box

When the above check-boxes are selected, the SCA will be matched to the appropriate Fee Cap record during Fee Assessment.

(Note: This item is enabled via the SKILLSRFRM system Enrolment step type and is restricted to the VET sector.)

The 'First Skills Reform Course after Fee Maintenance' check box is automatically checked if, when confirming a SCA during any of the following processes listed below, the SCA is found to be the 'First Skills Reform course after a Fee Maintenance course':

• When the Confirm check box in the SCA block in ENRF3000 is selected to confirm the SCA.
• When the student's enrolment is confirmed in Student Connect.
• In ADMF3240, when an offer is accepted for a course that has already been pre-enrolled as an UNCONFIRMED SCA.
• In Applicant Portal, when an offer is accepted for a course that has already been pre-enrolled as an UNCONFIRMED SCA.

Note: A course is considered a First Skills Reform course after a Fee Maintenance course if the student's SCA meets all of the following conditions:

• The context course is a Skills Reform (SR) course.
  Note: A course is considered a SR Course when it has a Course Category defined (at the Course Categorisation, or overridden at the Course Offering Instance Category Override) as a Skills Reform Category. The Academic Calendar Instance superior to the Pre-Enrolment Enrolment Period should be used to determine if a Course Offering Instance Category Override is applicable.
  
• The context course commencement date is on or after 01/07/2009.
• At least one ENROLLED, UNCONFIRMED, or INACTIVE course already exists in the student's SCA which has the 'Fee Maintenance' indicator selected.
• No other course (of any Course Attempt Status) in the student's SCA is marked as the First SR Course.

A Skills Reform course is a course begun after 01/07/2009 funded by Skills Victoria, and is classified under one of the Skills Reform Course categories, or as an Apprenticeship or Traineeship.

Study Reason

The Study Reason captures an institution-defined Study Reason Identifier (defined in ENRF01X0) code for the context Student Course Attempt.

Note: A Study Reason value of @@ or no value (null) recorded for a VET Student Course Attempt is reported as code '99' (for element 575) in the VEN and VER submission files created by the STAJ8850 job for HEIMS data collection purposes.
For AVETMISS reporting, a Study Reason value of @@ is reported as '@@'.

Displays:

• Study Reason fields - code and description.

Transferred From/To

Displays:

• The course code of the Course Attempt from, or to, which the selected Course Attempt has been transferred.
• Transfer date.
• Any comments that were recorded about the transfer.

Release Version

Project

Change to Document

15.00

1708 - Compliance

AVETMISS 6.1 - Specific Program Indicator

12.1.0.1

1400 - Calipso 28759

Updated link to Callista logo in Header

12.0.0.2

1647 - VU - SV Fee Help - Release 2

Added information about the 'First Skills Reform Course after Fee Maintenance' check box (under the Skills Reform T-List item) being automatically checked when the SCA is confirmed.

12.0.0.2

1647 - AVETMISS

Added 'Govt Industry Code' to Funding Source T-List item. Updated the Fee Assessment button definition for 'More'.

12.0.0.2

1617 - VU - SV Fee-Help

Added an Exempt check box and Comments field to Funding Source, and added the new 'Skills Reform' T-List item and related information.