The knowledge that students have satisfied all academic requirements for their course is integral to the Progression and Graduation subsystem. A student cannot be allowed to receive an Award unless he/she has completed all the requirements set by the academic body that oversees the course and award.

This form is used to set the Course Requirements Complete check box. To assist in determining whether the student has completed course requirements, the Course Version Completion Rule can be tested using PRGF9030 - Inquire on Student Completion.

The Course Requirements Complete check box value is used by the Graduation subsystem when identifying those students who are eligible to graduate. When the job Assign Graduand Status (GRDJ3140) is run as part of Graduation processing, it checks the value of the Course Requirements Complete check box. Where a potential Graduand's Student Course Attempt record has had this check box set to Y since the previous run of the job, that Graduand's status is updated to the System Status of ELIGIBLE. Similarly, where an eligible Graduand's Student Course Attempt record has had the check box reset to N since the previous running of the job, that Graduand's Status is updated to the System Status of POTENTIAL. This checking of the check box is also carried out by the System, when the manual update of Graduand Status is attempted in GRDF4200.

Person block

• Person ID
• Sex
• Date Of Birth

Student Course Attempt

• Course Code
• Calendar Type
• Version Number
• Location Code
• Attendance Mode
• Attendance Type
• Confirm
• Commence Date
• Course Attempt Status
• Rqrmnts Complete (check-box)

Course Awards sub block

• Award Code
• Award Title
• System Award Type

Completion tab

• Nominated Completion Year
• Period
• Discontinuation Date
• Derived Completion Year
• Period
• Requirements Complete Date
• Qualification Issued (check-box)
• Completion Source

Credit Points tab

• Minimum Credit Points Required For Course Completion
• Granted Advance Standing
• Passed Credit Points
• Total Achieved Credit Points
• Minimum Additional Credit Points Required
• Currently Enrolled Achievable Credit Points
• Future Enrolled Achievable Credit Points
• Total Enrolled Achievable Credit Points

Contact Hours tab

• Minimum Contact Hours Required For Course Completion
• Granted Advance Standing
• Passed Contact Hours
• Total Achieved Contact Hours
• Minimum Additional Contact Hours Required
• Currently Enrolled Achievable Contact Hours
• Future Enrolled Achievable Contact Hours
• Total Enrolled Achievable Contact Hours

Alternative Exit tab

• Exit Course Code (LOV)
• Exit Version Number
• Requirements Complete (check-box)
• Requirements Complete Date
• Completion Source Type (Pop)
• Qual. Issued (check-box)
• Course Title

  Buttons

• Unit Set Attempt (ENRF3252)
• Academic History (INQF1200)
• Student Course Attempt Notes (ENRF3080)
• Graduand Details (GRDF4200)
• Amend Outcomes (ASSF53B0)

Rules/Notes:

Currently/Future/Total Enrolled Achievable Credit Points convey that the student is enrolled in units which, if passed, will provide the specified number of Achieved Credit Points.

Do not confuse with Enrolled Credit Points. The Rules process firstly looks for Override Achievable Credit Points, and if a values doesn't exist, it looks for Achievable Credit Points. If this doesn't exist, then it gets Enrolled Credit Points.

Validations include:

• If an INACTIVE Course Version is selected in the Exit Course Code (Alternative Exit Tab), a warning message is displayed and a YES/NO popup is used to determine further processing
  • The warning message:‘The alternative exit course version is INACTIVE. Do you wish to Proceed? YES/NO’ when an end-dated course version is saved as a student course attempt alternative exit. Selecting YES causes the record to be saved. Selecting NO cancels the save.

Qualification Issued check-box (Completion tab):
Institutions are able to manually select the Qualification Issued check-box, if required, to indicate that a qualification has been issued for a completed VET SCA. This check-box is intended to be used only by institutions that send out qualifications before graduation (i.e. before the graduand record has been created).
Note: This check box is only displayed if the 'Rqrmnts Complete' check-box (located in the SCA block) is selected.
This check-box is also used for government statistics reporting, specifically by the STAJ8005 job in the production of the NAT00130 file. Selecting the check-box sets the QUALIFICATION_ISSUED_IND field to Y in the GOV_SNAPSHOT_QUAL_COMP_VET table for inclusion in the NAT00130 file.
If the 'Qualification Issued' check-box is deselected (i.e. is not used by the institution) then the QUALIFICATION_ISSUED_IND field is set to N when the conferral date of the student’s graduand record has passed, (as per the standard process).

Qual. Issued check-box (Alternative Exit tab):
Institutions are able to manually select the Qual. Issued check-box to indicate that a qualification has been issued for an approved Alternative Exit for a VET course. This check-box is intended to be used only by institutions that send out qualifications before graduation (i.e. before the graduand record has been created).
Note: The 'Qual. Issued' check-box is only displayed if the Requirements Complete check-box (located in the Alternative Exit sub-block) is selected.
As per the Qualification Issued check-box (see above), this check-box is also used for government statistics reporting, specifically by the STAJ8005 job in the production of the NAT00130 file. Selecting the check-box sets the QUALIFICATION_ISSUED_IND field to Y in the GOV_SNAPSHOT_QUAL_COMP_VET table for inclusion in the NAT00130 file.
If the 'Qual. Issued' check-box is deselected (i.e. is not used by the institution) then the QUALIFICATION_ISSUED_IND field is set to N when the conferral date of the student’s graduand record has passed, (as per the standard process).

Note: The 'Qualification Issued' and 'Qual. Issued' check-boxes have no impact on Graduation processing.

The Unit Set Attempt button navigates to ENRF3252 in context of the selected SCA.

The Student Course Attempt Notes button navigates to ENRF3080 in context of the selected SCA.
For example, it may be used to add a Course Note to the SCA in the situation where combined courses are involved and only part of the course is completed. The Course Note would indicate that part of the course requirements has been satisfied and the Faculty has approved this.

The Amend Student Outcomes button navigates to ASSF53B0 in context of the selected SCA. In ASSF53B0 marks and grades may be recorded for the units in the SCA.
The Amend Student Outcomes button is disabled when in query mode or if the context student has no student course attempts. This button will also be disabled for userrs without security access to ASSF53B0.

The form is accessed from a menu or directly and opens in query mode.

Person Block:

Query in this block to retrieve the required person.

Student Course Attempt Block:

All Student Course Attempts (SCA) for the context person are displayed in this block. Those with the status of INACTIVE, then ENROLLED are listed first.

A query can be used to restrict the SCA display, for example only those with the status of INACTIVE.

The overflow area displays completion details for the currently selected SCA - date and Credit Point completion values.

Setting the Requirements Complete check-box has the following effects:

• Where a SCA had the status of INACTIVE, it is updated to COMPLETED after the check box is set.
• Where a SCA had the status of ENROLLED it retains that status after the check box is set (until the Enrolled Unit Attempts are completed, when the status is updated to COMPLETED).
• Automatic entries are inserted into the following fields:
  - The current date in the Requirements Complete Date field. This date can be modified if required.
  - The Completion Source field value of MANUAL; this cannot be altered.
• (For a completed VET SCA) Displays the Qualification Issued check-box which is used to indicate that a qualification has been issued for the completed VET SCA. This check-box is only used by institutions that send out qualifications before graduation.

The Requirements Complete check-box cannot be set if:

• The SCA has the status of DISCONTINUED, INTERMIT or LAPSED. The Discontinuation/Intermission/Lapsed Date must be lifted (thus changing the status of the SCA) before the check box can be set.
• The SCA has the status of UNCONFIRM.
• There is an Academic Encumbrance in force.

Rules/Notes:

The only field in either block that can be modified is the Requirements Complete check-box.

If the number of Credit Points achieved is less than the minimum number required to complete course requirements, a warning displays. (The number required is recorded for a course version in CRSF1210).

The check-box cannot be changed if the SCA Status is COMPLETED and the student's Graduand Record has the status GRADUATED.

When the Requirements Complete check-box is selected for a student who is currently enrolled in another SA-HELP eligible course but has no active SA-HELP application, then a warning to this effect will display.
SA-HELP details may be recorded in ENRF3240.

Unit Set Attempt:

This button opens the form ENRF3252, to allow the setting of the Completed check box when a student has completed all requirements for the applicable Unit Set Attempts, and/or maintenance of unit sets for the selected SCA.

Rules/Notes:

Alternative Exit:

An alternative exit record may be created when a student has not completed the requirements for their current Course Attempt, but has completed those components of the course which qualify the student for an alternative Award. For example, a student may have partially completed an undergraduate degree, for which they decide to take out an alternative Diploma Award, rather than finish all the course requirements and take out a degree.

To create an alternative exit, navigate to the overlay screen. Select an Alternative Award from the List of Values. (These alternative Course Awards are set up in CRSF1240 - Maintain Course Alternative Exits.)

The Requirements Complete check box should be set if the student satisfies the course requirements for this Alternative Award. The Completion Source Type is automatically set to MANUAL.

The button beside the context Student Course Attempt and Alternative Exit record, displays the Course Awards inquiry form. This lists all course awards associated with the context SCA or Alternative Exit.

Rules/Notes:

Where the Student Course Attempt has the Requirements Complete check box set and an attempt is made to set an alternative exit as complete, a warning displays. The reverse also triggers a warning.

The Alternative Exit functionality allows the recording and saving of any course that is specified as a course version alternative exit, as a student course attempt alternative exit, even if it is INACTIVE (end-dated).

The Exit Course Code LOV displays the following details for each Exit Course Version:

• Exit Course Code
• Exit Version Number
• Exit Short Title - the Exit Course Version Short Title, and
• Exit Course Status – Exit Course Version Course Status.

Academic History:

This button opens the Student Course Attempt inquiry form (INQF1200) and allows a view of the complete academic history for the context student.

 Rules/Notes: