Purpose

To record and/or confirm students' Course and Unit Attempts and other enrolment related information.

Normally Run By

Enrolments Specialist

Structure

Blocks

Session Details

Buttons

Multiple, dynamically configured

Features of the Record Enrolments form

Forced indicator - the hash sign.

The institution may require that a student or students undertake a course at a particular Location, and/or with a particular Attendance Type or Mode. Such students are enrolled in a Course Offering Option where one or more of these three components is 'forced'.

Derived Value / Forced Value conflict indicator - a red star.

This indicator signifies that a value derived from a Student's Unit Attempts differs from the Course Attempt Forced Value (see above). For Location and Attendance Mode, the red star is displayed if any Unit Attempt differs from the Forced Value. For Attendance Type, conflict is determined in relation to the F/T, P/T boundary specified in the Maintain Attendance Types form (CRSF1170).

Button signs:

·         [+]

·         [-]

·         bolding

·         ----dotted internal border

The corresponding form:

·         [+] - contains active data.

·         [-] - does not contain active data.

·         Bolding - requires or contains mandatory data.

·         ---- is the next procedure step to be performed.

Superior Unit icon.

Subordinate Unit icon.

Icons indicating that the Units thus marked are being studied in a Superior/Subordinate Unit relationship.

Discontinuation icon.

This icon is displayed against the More T-list item. Selecting it gives access to the Discontinuation process, with a default of Current Date as the Discontinuation Date. (The process can also be accessed via the Discontinue T-list item.)

Fee Assessment icon.

This icon is displayed against the More T-list item. Selecting it causes a Fee Assessment to be performed for the Context Course Attempt (unless the Course Attempt does not have a Fee Category attached). This would typically occur after a 'significant' change has been made to the Course Attempt. The new assessment can be viewed via the Fee Inquiry forms. (Keystroke alternative to the icon is Alt+F).

When the icon button is pressed a pop-up block displays the Current Date. The user has the option of entering an Effective Date prior to this if appropriate.

Fee Category History icon.

This icon is displayed against the Fee Category T-list item. Selecting it gives access to form FINF9910. When a fee category has been changed, this form displays any previous Fee Category or Categories (and corresponding Fee Period/s) if fees were assessed under the Category. The icon is grayed if no such Categories exist.

Lamps, including:
Deceased,
Enrolment Category
Industrial Experience Unit
Practical Experience Unit
Encumbered
AdmissionsStudent Indicator View

Lamps for Fee Category:
Current
Future
Updated
(Refer to Changing Fee Categories in Understanding Student Finance)

Various information about a Student's Enrolment is conveyed by messages printed in red ('lamps') which appear appropriately on the Record Enrolments screens. Normally this information has been created in another form. The examples given here indicate:

• That a student is deceased.
• The Enrolment Category.
• Values derived from the Admissions Student Indicator View. It will display up to 18 characters. It will truncate the result when 18 characters are exceeded. When truncated, select the lamp with the cursor will display the full data.

Lamps can also appear as icons, such as the Alternate Exit or Graduation icons. These icons display next to the Course Detail only when a student has taken an Alternate Exit, Graduated or both.