This form is used to create and maintain Unit Set details. The form does not attach units to Unit Sets. Unit Set Rules are established in the Maintain Unit Set Rules form (CRSF4230).

Unit Sets are used to define a student's nominated path of study and to assist in the assessment of progression and completion of the Student's Course Attempt. A Unit Set can be defined as Academic or Administrative. Academic Unit Sets do not have the Administrative check box selected. Academic Unit Sets are those that further define a student's path of study, for example, Majors and Minors. Administrative Unit Sets are used to define progression components of a course, or to restrict the set of Academic Unit Sets that a student can pursue.

For further information on the use of Unit Sets refer to the Unit Sets section of the Course Structure and Planning overview.

The following buttons may be available on this form:

• The Unit Set Fields of Study button navigates to the Maintain Unit Set Fields of Study form (CRSF4240). Units Set Fields of Study are recorded for Government reporting purposes
• The Unit Set Rules button navigates to the Define Unit Set Rules form (CRSF4230), where units are applied to the Unit Set.
• The Unit Set Notes button navigates to the Maintain Unit Set Notes form (CRSF4210).
• The Course Structures button navigates to the Course Plan Structure Version (CRSW2005) page from where you can update or create a Course Plan Structure Version.
• The Course Components button navigates to the Components (CRSW2020) page from where you can update or create a Component for use in a Course Plan Structure.
• The Business Application button navigates to the Business Activity Process Member form (GENF4920).
• The Graduation Statement button navigates to the Unit Set Statement page (CRSW1198).
• The Apply to Course Offering button navigates to the Apply Unit Set to Course Offering form (CRSF4201).

Unit Sets can be restricted to selected Course Types in the Unit Set Course Type Restriction block. For example, Bachelor's Pass, Master's by Research.

Selecting a Course Type from the LOV restricts the Unit Set to the selected Course Type(s). If no Course Types have been selected, the Unit Set is available for ALL Course Types.

Unit Sets can be rolled over to create new versions. To roll over a Unit Set it must have an Expiry Date. Create a new record and select Duplicate Record from the Edit menu.

This form is accessed from the main menu.

The Unit Set block contains:

• Unit Set Code
• Version Number
• Title
• Unit Set Category (LOV)
• Unit Set Status (LOV)
• Start Date
• Review Date
• Expiry Date
• End Date
• Short Title
• Abbrev
• Responsible OU (LOV)
• Administrative check box
• Authorisation Required check box

  Buttons

  • Unit Set Fields Of Study (CRSF4240)
  • Unit Set Rules (CRSF4230)
  • Unit Set Notes (CRSF4210)
  • Course Structures (CRSW2005)
  • Course Components (CRSW2020)
  • Business Activity (GENF4920)
  • Graduation Statement (CRSW1198).

The Unit Set Course Type Restriction block contains:

• Course Type (LOV)
• Description
• Sector

  Button

  • Apply To Course Offerings (CRSF4201)

Rules/Notes:

A warning is displayed if non-alphanumeric characters are used in the Unit Set Code.

The Unit Set Code cannot contain a full stop if the full stop is defined as the code/version separator for Callista Rules (in RULF0100). Likewise it cannot contain a colon if that is defined as the code/version separator for Callista Rules (in RULF0100).

Once used in the system, Unit Sets should not be deleted. Record an Expiry Date to prevent further enrolments.

Only one version of a Unit Set can have an unspecified Expiry Date.

When setting an End Date, the Unit Set Status must be changed to INACTIVE in the same transaction. Similarly, when setting a Unit Set Status to INACTIVE, an End Date must also be recorded in the same transaction.

The End Date/Unit Set Status INACTIVE combination cannot be set where there are active students within an offering of the Unit Set.

The details of a Unit Set Version cannot be altered once the Unit Set Status is INACTIVE. To make changes, reset the Unit Set Status to ACTIVE, delete the End Date and save before performing changes.

The Unit Set Category can only be altered where the Unit Set Status is PLANNED.

A Unit Set Status cannot be reset to PLANNED once it has been changed to ACTIVE or INACTIVE.

The Graduation Statement button navigates to the Unit Set Statement page (CRSW1198) where a Statement can be associated to a Unit Set for inclusion in an AHEGS.

The Rollover Function:

Unit Sets can be rolled over to create new versions. To roll over a Unit Set it must have an Expiry Date.

Create a new record and select 'Duplicate Record' from the Edit menu in this form.
A popup window displays, which lists all the Course Versions associated with the context Unit Set version.
Deselect any Course versions whose Course Offering, child and related records should not be included in the roll over process and then click on the Rollover button.

The latest instance of the Unit Set Structure (CRSW2600) and/or Dependencies (CRSW2600) is also rolled over to the new unit set version. The rolled over Structures and/or Dependencies are automatically assigned a new Structure ID and Start Date (equal to the current date and time of the rollover), and all Relationships within the Structures/Dependencies are assigned a new Start Date (equal to the current date and time of the rollover).
Unit Set Structures rolled over to the new version of the Unit Set, are automatically assigned a status of INCOMPLETE.

Existing 'user defined' data created in Proposals that is associated with a Unit Set, is also rolled over to the new Unit Set version. (Note: User defined data added to a Unit Set Proposal is transferred to the CRS subsystem by the CRSJ6020 job.)

Impact Analysis:

When a unit set is rolled over to a new version, the Impact Analysis function is automatically initiated (see CRSW2640) and identifies any occurrence of the old unit set in Structures, Dependencies, Timelines and Precedents. For more information, see CRSW2640.
(Note: Precedent (PRDW0400) records are not altered by a roll over. You will need to check changes to Precedents and ensure all required Precedents are in place for your new version.)

If impacts are identified during a rollover, an Impact Analysis text file is created and saved on the server in the JBS/OUTPUT directory. The name of the text file is: CI.Impact.<CI Type>.<code>.<version>.
<TO_CHAR(SYSTIMESTAMP,'YYYYMMDDHH24MISSFF6')>
The text file is e-mailed as an attachment to the person who ran the rollover. (Note: The e-mail address is retrieved based on the defined hierarchy of selection in CORW0100 for a System Communication Source Category, EMAIL, and Source Communication Type, STAFF.)

You cannot delete a unit set if it has been selected in a COMPLETE Timeline (CRSW2650).

Unit Sets can be created, and existing Unit Sets queried and updated in this form.

To Create a Unit Set:

• Enter a unique Unit Set Code and Title.
• Select a Unit Set Category and Status from the LOVs. These are maintained by the Maintain Unit Set Category form (CRSF4120) and the Maintain Unit Set Status form (CRSF4130).
• Record a Short Title and Abbreviation.
• The above mentioned fields are mandatory.
• Optionally map the Unit Set to an Academic Organisational Unit. It is recommended that all Unit Sets should be mapped to an Academic Organisational Unit.
• Optionally select the Administrative check box and/or the Authorisation Required check box.
• The Administrative check box is used for Unit Sets that direct a student's path of study but may not constitute the Major studied. For example, Core Unit Sets or streams. An Administrative Unit Set cannot be selected as a Primary Set within the Maintain Student Unit Set Attempt form (ENRF3252).
• The Authorisation Required check box requires students selecting the Unit Set to be approved.

There are four date fields for a Unit Set. The Start Date is inserted by the system when creating the Unit Set. The other three are:

• Review Date, can be used as an indication of when a Unit Set should be reviewed and updated.
• Expiry Date, used to prevent any further selections of a Unit Set while keeping the Unit Set active for current student. Unit Sets that have an Expiry Date set display a lamp when highlighted on all relevant screens.
• End Date, when set prevents any further use or alterations of the Unit Set.

Rules/Notes: