Create ACAI Advanced Standing Details

ADVF2000 - Create ACAI Advanced Standing Details

Purpose	To record Advanced Standing data in an Admission Course Application Instance (ACAI) context.
Subsystem	Advanced Standing
Normally Run By	Administration Specialist
Anticipated Frequency	As required
Structure	Blocks	Person
		Admission Course Application Instance Advanced Standing
	Buttons	SCA Advanced Standing (ADVF4200)
		Unit Details
		Unit Level Details

It is here that Admission Course Application Instance (ACAI) Advanced Standing records can be created, updated, deleted, and when pre-enrolled, transferred to a SCA context - Create Advanced Standing Details (ADVF4200).

This function mirrors the Create Advanced Standing Details form (ADVF4200). The user can, if data exists, switch between the two forms via a navigation button. Lamps indicate if data exists in both forms.

In addition, Advanced Standing Precedent records created in the Precedent web page (PRDW0400) can be inserted into this form via the Find Precedent (PRDF1100) form (accessed from this page), or via the 'advStndPrd' Web Service.

When defining an Advanced Standing record, the user can select from Granting Statuses (Granting Status) of: APPROVED, ASSESSING, CANCELLED, DECLINED, EXPIRED, GRANTED, NOT-APPRVD and REVOKED. The user can not select EXPIRED when creating or updating an Advanced Standing.

Other than a Granting Status of EXPIRED, Unit and Unit Level Advanced Standing records can be created with any Granting Status.

For further insights on the different Granting Status and Dates, see below.

For insights on Advanced Standing see Understanding Advanced Standing. For a glossary of terms, see the Advanced Standing Glossary.

This form can be accessed from Direct Admissions Course (ADMF3240), Create Advanced Standing Details (ADVF4200) or the main menu.

The Person block contains:

Person ID
Sex
Date Of Birth

Button

Find Person (ADMF1211)

The Admission Course Application Instance Advanced Standing block contains:

Sector (Pop)
Commence Period
Course (LOV)
Version
Location
Attendance Mode
Attendance Type
Total Approved CP/CH
Total Granted CP/CH
Percentage of Course Requirements Granted
Major Exemption Institution (read-only)
Government Credit Basis (LOV)
VET Field of Education (LOV)
VET Level Detail (LOV)
Government VET Provider (LOV)

Buttons

SCA Advanced Standing (ADVF4200)

Unit Details (Overlay)

Admission Course Application Instance Advanced Standing block contains:

Person ID

Sex

Date of Birth

Commencement Period

Course Version

Location

Attendance Mode

Attendance Type

ACAI Advanced Standing Unit block contains:

Unit Code (LOV)

Version

Adv Stnd Cat (LOV)

Percentage

Credit Points

Institution (LOV)

Granting Status (pop-list)

Institution Name

Admin Details Tab

Unit Title

Created

Approved

Granted

Cancelled

Authorised By

Crs Grouped (check box)

Not Transferable (check box)

Basis Details Tab

Course Type (LOV)

Advanced Standing Source (LOV)

Last Year of Enrolment

System Adv Stnd Recog Type

Completed (check box)

Origin Course Tab

Origin Course Code (LOV)

Title

Course Type

Yr Last Enrolled

Completed (check box)

Course Type Description

Origin Unit Tab

Origin Unit Code (LOV)

Title

Credit Points

Contact Hours

Year Completed

Alternate Unit Tab

Alternate Unit (LOV)

Version

Achievable Credit Pts

Supervised Contact Hrs

Optional (check box)

Comments Tab

General

Not Approved

Declined

Status Dates Tab

Assessing

Approved

Granted

Not Approved

Cancelled

Declined

Revoked

Expiry

Precedent Tab

Precedent ID

Precedent Category

Precedent Status

Precedent Type

Published (check box)

Start Date

End Date

Validity Period Start Date

Validity Period End Date

Precedent Details (button)

Unit Level Details button

Back button

Unit Level Details (Overlay)

Admission Course Application Instance Advanced Standing block contains:

Person ID

Sex

Date of Birth

Course Version

Course Version

Location

Attendance Mode

Attendance Type

ACAI Advanced Standing Unit Level block contains:

Unit Level (LOV)

Credit Points

Contact Hours

Discipline (LOV)

Institution (LOV)

Granting Status (pop list)

Adv Stnd Cat (LOV)

Institution Name

Admin Details Tab

Unit Level Description

Discipline Description

Created

Assessing

Approved

Granted

Cancelled

Authorised By

Crs Grouped (check box)

Not Transferable (check box)

Basis Details Tab

Course Type (LOV)

Advanced Standing Source (LOV)

Last Year of Enrolment

System Adv Stnd Recog Type

Completed (check box)

Origin Course Tab

Origin Course Code (LOV)

Title

Course Type

Yr Last Enrolled

Completed (check box)

Course Type Description

Origin Unit Tab

Origin Unit Code (LOV)

Title

Credit Points

Contact Hours

Year Completed

Comments Tab

General

Not Approved

Declined

Status Dates Tab

Assessing

Approved

Granted

Not Approved

Cancelled

Declined

Revoked

Expiry

Precedent Tab

Precedent ID

Precedent Category

Precedent Status

Precedent Type

Published (check box)

Start Date

End Date

Validity Period Start Date

Validity Period End Date

Precedent Details (button)

Unit Details Button

Back button

Notes/Rules:

The three buttons at the base of the main screen: SCA Advanced Standing, Unit Details and Unit Level Details have a (+) or (-) sign next to them. If a record exists a (+) sign is displayed. If no record exists a (-) is displayed. In the case of the SCA Advanced Standing button, a (+) is displayed if Advanced Standing exists for any of the context Person's Student Course Attempts.

The following fields are required for reporting VET FEE_HELP courses to the government:

Percentage of Course Requirements Granted
Major Exemption Institution (read-only)
Government Credit Basis (LOV)
VET Field of Education (LOV)
VET Level Detail (LOV)
Government VET Provider (LOV)

The Major Exemption Institution is a read-only field, it is derived as follows:
1. a). If Course Type (in Basis Details tab) is populated, then derive the institution from the Advanced Standing Unit and/or Unit Level.
    b). If multiple different institutions are found and a match is found against the Default Major Exemption Institution (defined at ADVF1110), then use the Default Major Exemption Institution.
   c). If multiple different institutions are found and NO match is found against the Default Major Exemption Institution (defined in ADVF1110), then use the institution (in Unit/Unit Level) with the highest Credit Point value.
ELSE (if Course Type is empty).
2. a). Derive the institution from the Advanced Standing Unit and/or Unit Level where the Institution has a 'Valid HEP' indicator equals YES (see ORGF0115).
    b). If multiple different institutions are found and a match is found against the Default Major Exemption Institution (defined at ADVF1110), then use the Default Major Exemption Institution.
   c). If multiple different institutions are found and NO match is found against the Default Major Exemption Institution (defined at ADVF1110), then use the institution (in Unit/Unit Level) with the highest Credit Point value.
Only Unit/Unit Level Advanced Standing records with a Granting Status of GRANTED are included in the above rules.

No value will be shown in the 'Major Exemption Institution' field if no institution code was entered (for the Advanced Standing), the course is a VET course, or no credits were granted.

The 'Adv Stnd Cat' field is used to select an institution-defined Advanced Standing Category (ADVF1130) for the advanced standing record being created. Advanced Standing Categories (ADVF1130) are mapped to a System Advanced Standing Recognition Type (ADVF1120). The System Advanced Standing Recognition Type that applies to the selected Advanced Standing Category value, is displayed in the 'System Adv Stnd Recog Type' field in the Basis Details tab.
(For the Unit Level block, only Advanced Standing Categories mapped to a System Advanced Standing Recognition Type of CREDIT are available for selection from the 'Adv Stnd Cat' list of values (LOV).)

Note: The Adv Stnd Cat column was introduced in Release 18.0 to further define Advanced Standing Details. At this time the Advanced Standing Type column was removed and replaced by the System Adv Stnd Recog Type field in the Basis Details tab.

LAMPS

Lamps can appear, depending on the record, to the right of the Admission Course Application Instance Advanced Standing block title. They are:

Student Course Attempt Advanced Standing Exists - this displays when Student Course Attempt Advanced Standing exists in ADVF4200 for the context Admission Course Application Instance.

Note: For Release 12.0.0.2, institutions were required to create four new institution-defined Advanced Standing Sources via the Maintain Advanced Standing Source (ADVF1140) form, map each to the System Advanced Standing Source, RPL, and assign the relevant Provider Outcome Identifier to each.
The four institution-defined Advanced Standing Sources were then included in the LOV for the 'Advanced Standing Source' field on the Basic Details tab (accessed via the Unit Details button). For example:

Adv Standing Source 'RPL_GR' - mapped to System Adv Standing Source RPL, for Provider Outcome Id 51 (recognition of prior learning granted).
Adv Standing Source 'RPL_NOT_GR' - mapped to System Adv Standing Source RPL, for Provider Outcome Id 52 (recognition of prior learning not granted).
Adv Standing Source 'RCC_GR' - mapped to System Adv Standing Source RPL, for Provider Outcome Id 53 (recognition of current competency granted).
Adv Standing Source 'RCC_NOT_GR' - mapped to System Adv Standing Source RPL, for Provider Outcome Id 54 (recognition of current competency not granted).

The relevant Provider Outcome Identifier must be assigned to each of the Advanced Standing Sources, i.e: 51 (Recognition of prior learning granted), 52 (Recognition of prior learning not granted), 53 (Recognition of current competency granted) and 54 (Recognition of current competency not granted).
(Note: The Provider Outcome Identifier of 50 is no longer available.)

The Advanced Standing Source field, located in the Basis Details tab, is used to add the institution-defined source (ADVF1140) which defines the basis or type of advanced standing for a VET or cross-sector ACAI unit (and/or unit level).

If you attach a Precedent (PRDW0400) (via the Find Precedent icon) of type 'Advanced Standing' to a student's ACAI in this form, and the Precedent has an Advanced Standing Source, then this Advanced Standing Source is automatically added to the Advanced Standing Source field (in the Basis Details tab in this form) for all units (and/or unit levels) associated with the Precedent (PRDW0400).
Note: Only an Advanced Standing Source mapped to a System Advanced Standing Source of CRDT-TRANS can be attached to an Advanced Standing Precedent (PRDW0400).

Validations include:

When the Advanced Standing AASTU (Advanced Standing Unit) or AASTUL (Advanced Standing Unit Level) record is set to APPROVED or GRANTED then an Authorised By Person ID must be specified.
When creating an Advanced Standing AASTU or ASSTUL record and inserting a Granting Status other than APPROVED or GRANTED, an 'Authorised By' ID cannot be inserted.
Only open Disciplines (at the Unit Level) can be used.
Closed Origin values cannot be selected.
Can only record 'Not Approved' comments for an AASTU or AASTUL record when status is NOT-APPRVD.
Can only record 'Declined' comments for an AASTU or AASTUL record when the status is declined.
Year Completed/Year Last Enrolled cannot be later than the current year.
Once the authorising person ID for an AASTU or AASTUL record is populated (when setting the Granting Status to APPROVED or GRANTED) it cannot be deleted.
Advanced Standing Origin must be from the same institution as the Advanced Standing 'Major Exemption Institution'.
Cannot change the ACAI Advanced Standing Unit Major Exemption Institution while child Origin records exist.
If an INACTIVE Unit Version is selected in the Advanced Standing Code, a warning message is displayed and a Yes/No popup is used to determine further processing.
Only valid combinations of System Advanced Standing Source, Provider Outcome Identifier, and Granting Status can be used for a Unit Code.
Only valid combinations of System Advanced Standing Source, Provider Outcome Identifier, and Granting Status can be used at Unit Level.

Granting Status

Depending on what Granting Status is selected, the area after the 'Created' field in the Admin Details Tab dynamically changes. For example, if ASSESSING was selected as a Granting Status, then the area after the 'Created' date field in the Admin Details Tab would have an 'Assessing' date field added. The matrix below shows what field/s are displayed, when different Granting Statuses are selected.

Granting Status	Different Date Fields Displayed in the Admin Details tab
ASSESSING	Created	Assessing	.	.
APPROVED	Created	Approved	Granted	Expiry
GRANTED	Created	Approved	Granted	.
CANCELLED	Created	Approved	Granted	Cancelled
* EXPIRED	Created	Approved	Granted	.
REVOKED	Created	Approved	Granted	Revoked
DECLINED	Created	Approved	Granted	Declined
NOT-APPRVD	Created	Not Approved	.	.

*EXPIRED is greyed out, because presently, ACAI Advanced Standing can never have an EXPIRED status.

Note: The Granting Status defaults to values defined in Maintain System Advanced Standing Granting Status form (ADVF1180) upon creation of new Advanced Standing records.

The Origin Course and Origin Unit records are not related (even though they are created in one form), therefore, when entering data in one, the other does not need to be populated.

Advanced Standing Origins are maintained in the form, Maintain Advanced Standing Origin (ADVF1190).

Note: Data from the Origin Course Code field in the Origin Course Tab or Origin Unit Code field in the Origin Unit Tab are found in one table, the Advanced Standing Origin Instance Table (ADV_STND_ORIGIN_INSTANCE).

The Crs Grouped check box, located under the Admin Details tab, has no system functionality. It is used for local development reports, for example, to determine how many units of a course a student has undertaken.

The Unit Code (LOV) located under the ACAI Advanced Standing Unit block, allows for a unit to be 'ACTIVE', 'EXPIRED' or 'INACTIVE'. If an 'INACTIVE' (end-dated) unit version is selected as Advanced Standing, a warning message asks if you want to proceed. Selecting the ‘Yes’ button, returns the user to data entry mode and enables the addition of another unit or saving of the record. Selecting the ‘No’ button will cause the unit to be cleared. If the unit is INACTIVE, Advanced Standing cannot be recorded.

The name of the Expired field (located under the 'Status Dates' Tab in the ACAI Advanced Standing Unit block) displays as 'Expired' if current status is expired. Otherwise it displays as 'Expiry'.

The Find Precedent icon navigates to the Find Precedent (PRDF1100) form from where you can:

Find an existing Precedent (of Type 'Advanced Standing') with a status of ACTIVE or REVIEW, and by selecting the required Precedent record insert the associated Unit and/or Unit Level Advanced Standing record(s) for the student,
Or
Create a new Precedent of Type 'Advanced Standing', via the New Precedent button which navigates to the Precedent (PRDW0400) page.
Note: Users with the PRD_VIEW Advanced Security Function do not have access to this page (see SECF0062 or SECF0063).

Note: The Find Precedent icon is only displayed if at least one Precedent record exists in the PRECEDENT table in the database. This means that institutions who are not using Precedents will not see this button.

The Precedent tab in the 'Unit' and 'Unit Level' overlay blocks (accessed via the Unit Details and Unit Level Details buttons respectively), displays details of the Advanced Standing Precedent (PRDW0400) that was used as the basis for the context Unit or Unit Level advanced standing record(s) inserted via the Find Precedent (PRDF1100) form. This information is read-only.

If Precedent details exist in the Precedent tab for an Advanced Standing Unit and/or Unit Level record, the Precedent Details button is available. This button navigates to the Precedent page (PRDW0400) in 'view only' mode in context of the selected Precedent. It is used to view additional details of the context Precedent.

Status Dates Conditions

Granting Status	Date field values set (The Status Dates Conditions below: 1 and 2 apply over and above this matrix)
Granting Status	Assessing Date	Approved Date	Granted Date	Cancelled Date	Expiry/Expired Date	Revoked Date	Declined Date	Not Apprvd Date
ASSESSING	If null set to sysdate – else no change	No change	NULL	No change	No change	No change	No change	No change
APPROVED	No change	If null set to sysdate – else no change	NULL	No change	Derive as per current functionality	No change	No change	No change
GRANTED	No change	If null set to sysdate – else no change	Sysdate	No change	No change	No change	No change	No change
CANCELLED	No change	No change	No change	If null set to sysdate – else no change	No change	No change	No change	No change
EXPIRED (set by job ADVJ4412)	No change	No change	No change	No change	Derive as per current functionality	No change	No change	No change
REVOKED	No change	No change	No change	No change	No change	If null set to sysdate – else no change	No change	No change
DECLINED	No change	No change	No change	No change	No change	No change	If null set to sysdate – else no change	No change
NOT-APPRVD	No change	No change	No change	No change	No change	No change	No change	If null set to sysdate – else no change

Status Dates Conditions:.

When a record is updated and the status has not been altered, then no dates will be altered.
The Creation Date is only set once when the record is first created - it cannot be updated.

Last Modified on 19 February, 2018 11:28 AM

History Information

Release Version	Project	Change to Document
18.0.0.2	2087 - Entry Credit	Added new Adv. Stnd Cat field & System Adv. Stnd Recog Type field, and related notes.
17.0.0.2, 17.1	2023 - Precedents Enhancements	Added notes about the Adv. Standing Source field.
16.0.3, 16.1.0.2, 17.0	1991 - Monash Entry Precedents	Updated Find Precedent page link to the new form (PRDW1100).
16	1400 - Calipso 37761	Added new definition for Major Exemption Institution
15.0.0.3	1871 - Precedents Part 2	Added new Precedent tabs & related information.
12.1	1400 - Calipso 29435	Merged VET and HE Help pages.
12.0.0.3	1646 - Skills Vic Fee-Help Reporting	Added note about VET fields for VET FEE-HELP reporting.
12.0.0.2	1609 - VU - Advanced Standing Options	Added two new validations, added note about setting up new Advanced Standing Sources in ADVF1140, corrected name of Admin tab to 'Admin Details' tab.
11.1.0.0.0.0	1505 - Compliance	Added information for the Major Exemption Institution field, removed field details table.
11.0.0.0.0.0	1351 - End-Dated Courses and Units	Add 'INACTIVE' to Advanced Standing Unit block Unit Code (LOV) and Validation as well as two new error message numbers 14111, 14112.
10.1.0.0.0.0	1344 - Advanced Standing - Option 2	New form.