Maintain Student Unit Set Attempt - ENRF3252

Purpose

To allow the mapping of unit sets to student course attempts

Subsystem

Enrolments

Structure

Two Blocks

Student Course Attempt

Student Unit Set Attempt

 

Overlay Button

Unit Set Hierarchy

 

Navigation button invokes:

Maintain Student Unit Set Attempt Notes (ENRF3082)

Image

 

This form is used to assign unit sets to a student's course attempt.

The form can be accessed in three ways:

  • In context, via the Unit Sets button in the Course Attempt screen of the Record Enrolments form (ENRF3000).
  • In context, via the Unit Set Attempt button on the Complete Student Course Attempt form (PRGF4170).
  • Via a menu.

When entering the form via the menu, queries can be performed on student course attempts.

Unit sets are assigned to a student's course attempt to further define the student's nominated path of study for their degree. For example: the Major the student intends to undertake.

For further information on creating and maintaining unit sets refer to the Course Structure and Planning overview.

 

 

This form is used to assign unit sets to a student course attempt and to modify existing unit set attempts. Queries may also be performed on unit sets.

The unit set code can be selected in two ways, either by:

  • Entering a known unit set code; or
  • Selecting a unit set code from the LOV. The LOV is restricted to ACTIVE, non-expired unit sets that have been assigned to the course offering the student is studying.

The version number, unit set category and rank default to those assigned to the unit set code.

Selecting the Confirmed indicator confirms a student's enrolment in the unit set. When selected and the record saved, the selection date is inserted by the System as the current date. This can be forward or back-dated if required.

The Primary Set indicator is selected to indicate the main unit set for display on documentation. Multiple primary sets of the same rank, can be selected.

The Include Ended Unit Sets indicator can be selected when querying a students unit set attempts. It allows ended unit sets to be displayed as well as current unit sets.

The title displayed can be either the unit set's:

  • Default title set in the Maintain Unit Sets form (CRSF4200); or
  • The override title, if defined, in the Maintain Course Offering Unit Sets form (CRSF1280).

Title can be overwritten in this form to create a student specific unit set title. Where a title has been overwritten in this form, an Override Title lamp is displayed.

When a student has satisfied the requirements of a unit set, the completion details can be inserted. The Completed indicator is selected and the completion date is inserted upon saving the record. A completion source is selected. To determine whether the student has satisfied unit set requirements, use the Inquire on Course Completion form (PRGF9030) to check the relevant unit set completion rule against this student unit set attempt. Unchecking the Completed indicator, deleting the completion date and setting the completion source to the null option can restore a completed unit set to an incomplete status.

The Voluntary Ending indicator is selected where the student has chosen not to complete the unit set. For example: withdrawal. The end date is inserted upon saving the record. A unit set can be restored by deleting the end date and deselecting the indicator or reselecting from the LOV with an open end date.

When a subordinate unit set has been selected, the parent unit set must be specified. This can be selected from the Parent Unit Set LOV. The LOV is restricted to only those unit sets that have a superior relationship to the subordinate unit set.

The Authorised By details are recorded in two circumstances. They are:

  • When the Authorisation Required indicator has been selected for the unit set in the Maintain Unit Sets form (CRSF4200).
  • When the unit set is being ended and it was part of an admission offer. For example: part of a conditional offer.

Selecting the Unit Set Hierarchy button displays an overlay showing the superior-subordinate relationships between selected unit sets. Subordinate unit sets are indented and listed below their superior unit set. The checkbox indicates the highlighted unit set prior to selecting the Unit Set Hierarchy button.

Selecting the Notes button navigates to ENRF3082 where free-form notes can be made for the unit set.

Rules/Notes:

  • Expired unit sets can only be selected where the student has previously been enrolled in the unit set within the same course offering before the unit set was expired.
  • Where a subordinate unit set is selected as part of a student course attempt, the superior unit set must also be selected for the student course attempt.
  • A subordinate unit set (one with the Only as Subordinate indicator set in CRSF1280 and a relationship to a superior unit set established in CRSF1281) must have a parent unit set specified.
  • The Primary Set indicator cannot be selected where a student unit set attempt of a higher rank exists.
  • Unit sets cannot be deleted where the unit set has been completed or ended.
  • A student unit set attempt cannot be selected where the same unit set exists with an open End Date.
  • A subordinate unit set cannot be confirmed where the parent unit set has not been confirmed.
  • Where a parent unit set is ended, the subordinate unit sets will also be ended.
  • A unit set cannot be deleted where it is the parent of an existing subordinate unit set.
  • Selection Date cannot be backdated prior to the commencement of the course attempt.
  • A student can be enrolled in a unit set where their course attempt status is ENROLLED or INACTIVE.
  • A unit set can be added to a student's course attempt where the course attempt status is COMPLETED, provided the student has not yet graduated.

 

Last Modified on 11 March 2002