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FIELD
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DESCRIPTION |
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the number of credit points awarded upon successful completion of the unit. If blank, this number is assumed to be the same as enrolled credit points. If zero, no credit points are awarded. The value may be overridden for an individual student if the Override Credit Points indicator is set. |
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specifies whether the unit set is administrative or academic in nature. Setting the checkbox (ticked) classifies the unit set as administrative. Administrative unit sets typically no not appear on official documents such as transcripts or other statements of results. |
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indicates whether intermission is allowed for the course version. |
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a code by which the course offering may be easily identified in order to simplify data entry. |
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students satisfying the course completion requirements of another course version recorded in the System may be able to exit their enrolled course with the award for the alternative exit course version. |
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the standard load, in credit points, used to calculate EFTSU for the nominated year of the course, e.g., the standard annual load for Year 1 of the course may be 96. Used only where the annual load is not constant over all years of the course. |
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| ARTS CourseType | is for reporting to the ARTS file for VET course types. | |
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indicates whether the unit is subject to assessment. |
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see Attendance Mode |
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see Attendance Type |
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describes the mode of attendance by which a student undertakes a course. Each attendance mode must be mapped to a government attendance mode (DEST element 329). Examples of attendance mode are 'on campus', 'off campus'. |
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describes whether or not a student is classified as being full-time or part-time, based on their study load in the reference year. Each attendance type must be mapped to a government attendance type (DEST element 330). |
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is the person who authorises the unit set, for inclusion in the student's record (if authorisation was required for selection of the unit set) or authorised the removal of the unit set from the student's record (if the unit set was specified as part of an admissions offer). |
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specifies whether authorisation is required before a student can select a unit set as part of their course. Setting the checkbox (ticked) enforces authorisation. Example: approval to select an advanced Major may be required from the faculty on a student by student basis. |
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a unique identifier for an award offered by the institution. Examples of awards are Bachelor of Arts, Graduate Diploma of Education. |
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a course for which successful completion leads to an award. |
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an indicator which specifies whether the unit is available only to award course students. Selecting the checkbox restricts enrolment to award course students. |
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the name of an award offered by the institution. Examples are Bachelor of Arts, Graduate Diploma of Education. |
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a calendar type is the institution defined name of a type of calendar used within the organisation. In this subsystem, the academic calendar type in which the course is offered. |
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an indicator which specifies whether the offering detail has been checked and confirmed subsequent to being rolled over from a previous version of the calendar. The confirmed checkbox can be selected by default or left for manual checking. |
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the minimum number of contact hours required of the student for completion of the course. |
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an indicator which specifies whether the advanced standing details are to count towards the student's completion/progression requirements for the course. Selecting the checkbox allows the details to be counted. |
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the number of credit points which constitute a full time load for each year of a course version. |
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the linking of unit versions to course annual loads for the purpose of calculating EFTSU. In particular, a unit version may be linked to the load for a particular year of a course. |
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provides a means of grouping a diverse set of courses which cannot easily be selected via common attributes, enabling inquiry, reporting and manipulation of courses by category. |
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a institution defined name identifying a particular classification of courses. For example, courses of the institution which include the study of Chinese language could be grouped for the purpose of managing students' academic progression in an institution defined course category 'CL - Chinese language'. |
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the unique identifier for a course. |
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used to link courses with institution defined common properties. They may be used for purposes such as student progression and permitted double degree combinations. |
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the unique identifier for a group of courses. Course groups are used to link courses with institution defined common properties. They may be used for purposes such as student progression and permitted double degree combinations. |
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a course version which is a member of a course group. |
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belonging to a course group. |
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assigned to course groups to give them further definition. Some examples are: 'course equivalent', 'available double course', 'common entrance requirements'. Each course group must be mapped to a system course group type. |
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defines the purpose of a course note. For example, institutions may define HANDBOOK note types as items for publication in the institution's official handbook. |
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is the association of a course version with a calendar type. An association with a different calendar type constitutes a new course offering. |
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a specific occasion on which a course is offered, defined by specifying the particular calendar instance in which the course version is being offered. |
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specifies the state of activity (or availability for use) of a course version. |
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institution defined, course type indicates the type of higher education course. Examples are: 'higher doctorate', 'diploma', 'non award course'. |
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aggregation of course types used for internal estimations of census date enrolment statistics. Examples are: 'higher degree by research', 'other postgraduate'. |
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unique code for an institution defined grouping of course types. |
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the institution defined name for credit points. |
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the minimum number of credit points required to complete course requirements. |
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the total EFTSU for the course. |
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DEST |
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Federal Department of Education, Training and Youth Affairs. (Previously DEETYA). |
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describes whether a funding source is the default for students being enrolled in the course. Only one funding source can be the default for a course. |
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the description or name represented by the code with which it is associated. |
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describes the field of academic learning or endeavour into which a unit of study can be classified. |
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Equivalent Full Time Student Unit, represents the student load for a unit or part of a unit expressed as a proportion of the workload for a standard annual program for students undertaking a full year of study in a particular year of a particular course. |
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the date on which a course offering instance ceases to be effective |
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the date on which a course version is completely ended. All students will have completed or been transferred to other versions. No more students may be enrolled in the version. |
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the date on which a version of a unit closed. No students can be enrolled in a closed unit version. |
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the date on which the unit set version is finally closed. All student unit sets must be completed or ended before an end date can be entered. |
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the time a unit class finishes. |
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specifies whether the course offering pattern is available for student enrolment. Selecting the checkbox makes the course offering pattern available. |
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the number of credit points in which the student is considered to be enrolled. |
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restricts the number of students that may be enrolled in a particular unit offering. |
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indicates whether the offering option is available as an entry point through admissions. |
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the course code of the course which is an approved alternative exit. Students satisfying the course completion requirements of another course version recorded in the System may be able to exit their enrolled course with the award for the alternative exit course version. |
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the valid version numbers of the alternative exit course. This information will be used by the Progression subsystem. |
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the date on which the course version expires. Students already enrolled may remain in an expired course version. New students are not normally enrolled in an expired course version unless they are also granted an amount of advanced standing which would enable them to complete course requirements before the version is due to end. |
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the date on which the unit version expires. Students already studying this unit version may remain enrolled. No further enrolments are normally allowable. |
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the date on which the unit set version expires. This date would be entered as part of the process of expiring one version and creating a new one. Students may still exist in expired unit set versions until the time when the version is finally ended. No new students can select an expired unit set. |
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the maximum amount of advanced standing which can be granted in the course for studies undertaken outside the institution. |
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a classification of courses based on similarity in terms of the vocational field of specialisation or the principal subject matter of the course. |
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specifies whether the student course attempt attendance mode is forced or restricted. Selecting the checkbox causes the System to highlight the student course attempt attendance mode should the derived attendance mode conflict with the forced attendance mode. |
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specifies whether the student course attempt attendance type is forced or restricted. Selecting the checkbox causes the System to highlight the student course attempt attendance type should the derived attendance type conflict with the forced attendance type. |
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specifies whether the student course attempt location (or campus) is forced or restricted. Selecting the checkbox causes the System to highlight the student course attempt location should the derived location conflict with the forced location |
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Some institutions allocate financial resources to their teaching organisational units according to a formula which takes account of the resources required to teach certain units. (WEFTSU = EFTSU * discipline.funding_index * unit_course_level factor) The funding index is a factor reflecting this proportional allocation of resources and is institution defined. Current permissible range is 0.0 to 1.7. |
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an institution defined source of funds. |
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an entry assessment score which, if achieved, guarantees an applicant a firm offer of admission to the course offering. |
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attribute of a course which indicates that students in the course can transfer to any of the courses in the related group at any point during their enrolment. Unlike non-generic courses in the group, a generic course cannot be a transfer destination. |
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(DEST element 329). identifies the mode of attendance by which a student undertakes a course. Examples are 1 - Internal Mode of Attendance, 2 - External Mode of Attendance. |
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(DEST element 330). identifies whether a student is classified as part-time or full-time in the course, based on their study load in the reference year. |
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(DEST element 350). the aggregate EFTSU value for a course, expressed in tenths, (e.g. 3.0 is represented as 30). |
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(DEST element 310). describes types of higher education courses. Each institution defined course type is mapped to a government course type. Examples are: 01 = Higher Doctorate, 11 = Graduate Certificate, 21 = Associate Diploma. |
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(DEST element 336). describes the government defined field of academic learning or endeavour into which a unit of study can be classified. |
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(DEST element 311). a classification of courses based on similarity in terms of the vocational field of specialisation or the principal subject matter of the course. |
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the unique identifier for the government funding source. Not in current use. |
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(DEST element 312). identifies courses of special interest to DEST. Examples are: 1 = Not a Course of Special Interest, 11 = Basic Nurse Education Course. |
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describes whether or not students may graduate after completing this course. Selecting the checkbox enables students to graduate upon completion of course requirements. The indicator is not set for non-award courses. |
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causes deleted relationships to be displayed when a query is executed. |
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the EFTSU value for a unit of study or part of a unit of study is generated by a work experience in industry component (DEST element 337). Reported in the Student Load File. |
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the maximum amount of advanced standing which can be granted in a course for studies undertaken at the institution. |
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specifies whether the unit offering option is available for enrolment via the Interactive Voice Response System (IVRS). Selecting the indicator enables students using the IVR System to enrol in the unit offering option. |
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the code of a physical location owned or used by an institution. Each location has a location type, such as CAMPUS, which defines its use in the System. |
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the lower end of the enrolment load range (in credit points) which defines the attendance type. The range specified by the lower and upper load values is used by the System to derive the student course attendance type in an academic period. For example, a lower range value of 0.001 CP and an upper range value of 5.999 CP might be used to define the attendance type PART-TIME in a standard academic year. |
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describes which of the nominated fields of study is the major one under which the course should be reported to DEST. |
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the total intermission duration (in months) allowed to a student over the period of a course. |
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the maximum number of credit points in which a student may enrol, in an academic calendar, outside of their enrolled course location or mode. For example, a part-time student may not be able to enrol in more than two credit points at another campus in an academic year. |
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the minimum entry assessment score, required by an applicant, to be considered for an offer of admission to a course offering pattern. A course offering pattern assessment score takes precedence over a minimum entry assessment score established at the course offering instance level. |
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the percentage of total effective full-time days which must pass before a research thesis can be submitted. This value is used in the calculation of submission dates for a research candidature. |
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a system defined note format, including OLE and text type notes. |
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an institution defined note type relating to a course. Note types may be defined for any purpose. For example, institutions may define HANDBOOK note types as items for publication in the institution's official handbook. |
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the number of units a student must complete before being allowed intermission. |
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specifies whether the unit offering option is available for offering. |
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Open Learning Agency of Australia |
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specifies whether the unit set can only be selected as a subordinate unit set within the related course offering. If checked, the unit set must always be selected within an already selected or completed parent unit set. Example: a particular Minor may always need to be selected within a particular previously selected Major. |
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the date from which the organisational unit is effective. The organisational unit is uniquely identified by the combination of its code and start date. |
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the code of the organisational unit that owns (is responsible for) the unit. |
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the code for the organisational unit. An organisational unit is uniquely identified by the combination of its code and start date. An organisational unit is a business unit of an institution or organisation. Common organisational units in tertiary institutions are faculties, schools, departments and divisions. |
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describes the allowable increments by which override credit points may be specified. This applies to override credit points in the student unit attempt. |
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the maximum credit points allowed for any unit attempt. This applies to override credit points in the student unit attempt. |
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the minimum credit points allowed for any unit attempt. This applies to override credit points in the student unit attempt. |
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specifies whether enrolled and/or achievable credit points may be overridden at the student unit attempt level. |
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allows the user to override the unit set title within the context course version. |
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specifies whether the title of the unit can be overridden at the student unit attempt level. |
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indicates that the unit set in context is a subordinate to another unit set. The parent unit set may be a major that is superior to the unit set in context. The parent unit set must be included as part of the student unit set attempt. It may have an open end date, being completed at the same time as the child unit set or it may already have been completed. |
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specifies whether the unit is classified as a practical experience unit, as described in the Higher Education Student Data Collection Glossary DEST 1997. |
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specifies whether student unit attempts for the course offering pattern should be pre-enrolled as part of the 'pre-enrolment' function. Selecting the checkbox will cause any units specified for the course offering pattern to be pre-enrolled. |
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when checked, indicates that the unit set is the primary set. Primary unit sets display on official notification. A unit set cannot be set as a primary set if it is of a lower rank than another unit set that exists in the student unit set attempt. Administrative unit sets cannot be set as a primary set. |
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the time period (in years) for which other studies will be recognised for the purpose of granting advanced standing in a course. |
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describes the relative rank of the unit set category in relation to other categories. For example: a Major may have a higher rank than a Minor. |
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an 'other system' reference code for a unit. For example, an IVRS code used to represent a unit. |
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the type, or classification, of an 'other system' unit reference code. |
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specifies whether the unit may count more than once towards the satisfaction of course requirements. Selecting the checkbox enables a student to repeat an already passed unit. See also The Repeatable Indicator. |
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specifies whether the unit is classified as a research unit. |
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a subset of the enrolment quota which is presently reserved. |
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the organisational unit responsible for a course version or unit set. |
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indicates whether students enrolling in the course are restricted to funding sources appearing in this set. |
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the date on which the course version is due for review. No automatic closure/rollover is implied by this date. |
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the date on which this version of the unit is due for review. |
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the date on which the unit set version is to be reviewed. No automated action will result from this date, rather it is expected to trigger notification of the need for review. |
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specifies whether the unit set should appear on official notifications to the student, such as academic transcripts and testamurs. The indicator defaults to checked (ticked) for unit sets which are academic in nature. The indicator defaults to unchecked for administrative unit sets. |
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the date from which the course offering instance becomes effective. |
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the date from which the course version becomes effective. |
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the date from which the unit version becomes effective. |
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the date on which the unit set version is created. |
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the time the unit class commences. |
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describes the load in credit points which a full-time student would normally study in a year if enrolled in the course. This is used to calculate the relative weighting of the units (EFTSU). |
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a DEST code which indicates the standard time to complete the requirements of the course on a full-time basis (e.g. 30 = 3 years). |
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a DEST code which indicates the standard time to complete the requirements of the course on a part-time basis (e.g. 60 = 6 years). |
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a sub-unit in a superior / sub-unit relationship. |
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a sub-unit in a superior / sub-unit relationship. |
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a superior unit in a superior / sub-unit relationship. |
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a superior unit in a superior / sub-unit relationship. |
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supplementary assessment granted to a student in addition to normal assessment for a unit. |
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specifies whether or not supplementary examinations or other assessment can be undertaken by students enrolled in this course. Selecting the checkbox allows supplementary assessment to be granted. |
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the system defined type of a course group. Each course group must be assigned a course group type. Examples could include: 'equivalents', 'available double course', 'common entrance requirements'. |
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indicates the level of course activity of the course version. A course is established with a status of PLANNED. For students to be enrolled in the course it must be ACTIVE. |
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the name of a reference code type, which defines the use of a course entry point reference code. For example, TAC CODE (Tertiary Admissions Centre). |
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a system defined mode of offering of a unit. The options available are ON (on campus) OFF (off campus) and COMPOSITE (a mixture of on campus and off campus delivery). |
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a system defined unit status. Each institution defined unit status is mapped to a system status. System values are PLANNED, ACTIVE, and INACTIVE. |
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the course level for the course type, as recognised by the Tertiary Admissions Centre. |
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the percentage allocation of teaching responsibility to an organisational unit for a unit of study. |
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the time limit in years for completion of the course offering option. Students who exceed this limit may be asked to show cause why they should not be excluded from further enrolment in the course. |
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the grouping of units which have a common characteristic, e.g. all units which cover basic computing competencies. |
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used to group units which have a common characteristic, e.g. all units which cover basic computing competencies. |
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a class in which a unit is taught. |
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the unique identifier of a unit. |
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specifies whether any grading schema attached to the unit offering option takes precedence over the grading schema attached to the enrolled student's course offering. |
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the internal course level grouping of a unit for WEFTSU purposes. WEFTSU = EFTSU * discipline.funding_index * unit_course_level factor |
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the normal year level of a unit. Examples: 1 - a first year unit within a course, 2 - a second year unit within a course. |
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a means by which units may be studied. Each institution defined mode must map to one of the set of system defined modes of offering. The options available are ON (on-campus) OFF (off-campus) and COMPOSITE (a mixture of on-campus and off campus delivery. |
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the availability of a unit version for offer to students. Specified by nominating the Teaching calendar in which the unit is to be offered. |
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the availability of a unit version in terms of attendance mode and type. |
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is the identifying code of the unit set. Unit sets comprise lists of units or rules which constitute a logical sets of units. Unit sets are used to represent concepts such as MAJOR, MINOR, STRAND, STREAM. |
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is the code of a category of unit set. Unit set categories are institution defined and may include MAJOR, MINOR, STRAND, STREAM. |
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is the institution defined unit set status. The unit set status is attributed to each version to define its currency in the System. Unit set status maps to a system unit set status with its associated functionality. |
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is used to uniquely identify each version of a unit set. There can only be one version of a unit set within a system with a status of ACTIVE and an unset EXPIRY date. |
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indicates the level of activity of a unit. For example CURRENT, SUSPENDED. |
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the upper end of the enrolment load range (in credit points) which defines the attendance type. The range specified by the lower and upper load values is used by the System to derive the student course attendance type in an academic period. For example, a lower range value of 0.001 CP and an upper range value of 5.999 CP might be used to define the attendance type PART-TIME in a standard academic year. |
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describes whether the ending from the unit set attempt was voluntary. If not, the student was removed due to a progression breach or other administrative reason. |
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the weighting of a course unit level for the purposes of a weighted average mark calculation. |
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the factor associated with the internal course level grouping used in the determination of WEFTSU. |
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the year to which the annual load figure applies. For example, 1,2,3,4. |
Updated 14 January 2003