Purpose

To allow the recording and/or confirmation of students' course and unit attempts and other enrolment related information

Subsystem

Enrolments

Structure

Multi block

Multi screen

T-lists

Session Details

Person Details

Student Course Attempt

Student Unit Attempt

Navigation buttons

Multiple, dynamically configured

Image

See below

Features of the Record Enrolments form

Forced indicator - the hash sign

The institution may require that a student or students undertake a course at a particular location, and/or with a particular attendance type or mode. Such students are enrolled in a course offering option where one or more of these three components is 'forced'.

Derived value / forced value conflict indicator - a red star

This indicator signifies that a value derived from a student's unit attempts differs from the course attempt forced value (see above). For location and attendance mode, the red star is displayed if any unit attempt differs from the forced value. For attendance type, conflict is determined in relation to the F/T, P/T boundary specified in the Maintain Attendance Types form (CRSF1170).

Navigation button signs:

[+]

[ -]

bolding

----dotted internal border

The corresponding form:

·         [+] - contains active data.

·         [-] - does not contain active data.

·         Bolding - requires or contains mandatory data.

·         ---- is the next procedure step to be performed.

Superior unit icon

Subordinate unit icon

Icons indicating that the units thus marked are being studied in a superior / subordinate unit relationship.

Discontinuation icon

This icon is displayed against the More T-list item. Selecting it gives access to the Discontinuation process, with a default of current date as the discontinuation date. (The process can also be accessed via the Discontinue T-list item.)

Fee Assessment icon

This icon is displayed against the More T-list item. Selecting it causes a fee assessment to be performed for the context course attempt (unless the course attempt does not have a fee category attached). This would typically occur after a 'significant' change has been made to the course attempt. The new assessment can be viewed via the Fee Inquiry forms. (Keystroke alternative to the icon is Alt+F).

When the icon button is pressed a pop-up block displays the current date. The user has the option of entering an effective date prior to this if appropriate.

Fee Category History icon

This icon is displayed against the Fee Category T-list item. Selecting it gives access to form FINF9910. When a fee category has been changed, this form displays any previous fee category or categories (and corresponding fee period/s) if fees were assessed under the category. The icon is greyed if no such categories exist.

Lamps, including:
deceased
enrolment category
industrial experience unit
practical experience unit
encumbered

Lamps for fee category:
current
future
updated
(Refer to Changing Fee Categories in Understanding Student Finance)

Various information about a student's enrolment is conveyed by messages printed in red ('lamps') which appear appropriately on the Record Enrolments screens. Normally this information has been created in another form. The examples given here indicate:

·        that a student is deceased

·        the enrolment category