The Admission Course Application block or the Student Course Attempt block (see opposite) contains:

• Person ID
• Sex
• Date of Birth
• Appln Outcome Status
• Course Version
• Location Code
• Att Mode
• Att Type

The Research Candidature block contains:

• Research Org Unit
• Course Comm Date
• EFTD Used / Total
• Research Comm Date
• Research Percentage
• Prior Candidature
• Attendance Percentage
• Previous RTS EFTSL
• Override Separation Status
• Min Submission Date
• Max Submission Date
• Research Topic / Industry Links T-List

Navigation Buttons:

• Att % Variations - (overlay block)
• Thesis - (RESF3700)
• Research Codes - (overlay blocks)
• Scholarships - (RESF3500)
• Milestones - (RESF3232)
• Supervision - (RESF3250)
• Industry Engagement - (RESF3260)

The Thesis Summary block contains:

• Title
• Final check box
• Thesis Status
• Thesis Result
• Expected Submission Date

Rules/Notes:

This function includes a check on the Admission Application Admission Method Type when validating a Candidature record. This is to cater for the Admission Process Category Step.

If the form is sourced from ADMF3240 - Direct Admissions Course, the block will be titled 'Admission Course Application'. If the form is sourced from ENRF3000 - Record Enrolments, the block will be titled 'Student Course Attempt'.

If the Course Commencement Date recorded here is different to the Agreed Start Date (International T-list item ) in ADMF3240, then a warning will display when an Admission Offer is made for this course attempt.

Context Block:

When accessed via ADMF3000 or ENRF3000, this block displays the application/enrolment details brought forward from those forms.

If accessed directly, the form opens in query mode. A Candidature record can be retrieved by querying on any one/combination of these fields: Person ID; Name; Sex; Date of Birth; Course Version; Course Title.

Labelling in this block is dynamic.

Rules/Notes:

The Course Version displays course code and version number e.g. 'E910 1'. To query this field enter both or use %, e.g. 'E910%' 

Details in this block cannot be modified. Any modifications must be made in the preceding form (ADMF3000 or ENRF3000). 

New admission or enrolment records cannot be created in this form.

Research Candidature Block:

Use this block to create or edit Candidature details for the current context record.

A new Candidature record can only be created in this block, if the form has been accessed via ADMF3000 or ENRF3000. Existing candidature details can be modified if the form is accessed directly or from Admissions or Enrolments.

A Candidature record cannot be deleted if it is linked to an Admission Application Instance, where the Application Outcome Status is 'OFFER' or 'COND-OFFER'. Individual details can be deleted, except those that are mandatory entries, after an offer of admission has been made.

The Course Comm Date defaults to the Course Start date alias instance (as defined for the applicable Admission Period or Student Course Attempt), but can be overridden with another valid date.

The Effective Full Time Days (EFTD Used/Total) field cannot be modified. It displays system-calculated values (see Overview for a detailed explanation). After commencement of the candidature, the EFTD Used value will recalculate daily and whenever the Attendance Percentage field is altered.

The field to the right of EFTD Used/Total displays either Actual Total EFTD (when the system derives this value) or Override EFTD (where an override value has been entered in this field). The system derives the value using the formula Actual Total EFTD = EFTD Total - Prior Candidature EFTD, where EFTD total = ((the course version's standard full-time completion time)/10)*365.

A value is manually entered in the field where a manually calculated Override EFTD value is to be used rather than the system calculated value.

The value appearing in this field is used in research attendance and submission date calculations.

The Research Comm Date is the date the candidate commences their research and can be greater than or equal to the Course Comm Date. This date is used in attendance and submission date calculations and in EFTSL calculations. If a Research Comm Date is not used, research is considered to commence on the Course Comm Date.

The Research Percentage field is used to manually record the percentage of the student's study load that is devoted to research. Where a student's course is purely research the value in this field will be 100. The value can be used for Student Contribution exemption allocation determinations and progression tracking, outside Callista.

The Prior Candidature field allows the recording of the number of days of credit resulting from a prior candidature that is granted toward the current candidature. This value is used in Actual Total EFTD and Submission Date calculations.

Rules/Notes:

A Candidature record that is linked to a Student Course Attempt cannot be deleted. 

Mandatory entries are required before the Appln Outcome Status can be changed to 'OFFER' or 'COND-OFFER'. 
 
 
 
 
 
 
 
 
 
 

Course Comm Date cannot be altered after the SCA has been confirmed. 

A valid Course Comm Date entry must be equal to or after the earliest research teaching period start date alias instance linked to the applicable Admission period. 

Min Submission Date cannot be earlier than Course Comm Date or Research Comm Date or later than Max Submission Date. 

Max Submission Date must be greater than the entered or derived Min Submission Date.

The Attendance Percentage field displays the attendance percentage effective at the current date. Attendance percentages are maintained by selecting the ATT % Variations button and entering records in the Attendance Percentage Variations Overlay. The causes of variation in attendance must be recorded as Events.

The Previous RTS EFTSL field is used to record, for HEIMS reporting purposes, Research Training Scheme EFTSL previously undertaken at another university.

• Changes to the Attendance Percentage trigger automatic recalculation of fees applicable to the student. 
• Changes to the Attendance Percentage will be used to recalculate the EFTD Used; Min and Max Submission Date fields.

The Min Submission Date and Max Submission Date default to system-calculated values (see Overview for a detailed explanation), but can be overridden by entry of another date for this candidate's submission. An override date can be deleted if required.

• The derived value will automatically replace a deleted override value. 

The derived values will recalculate whenever any of the values used in the derivation changes.

Rules/Notes:

When Attendance % values entered are outside the current Course Attempt Attendance Percentage range, a warning is displayed. (This process is explained in Special Topics.) 

Start & End Dates of attendance percentage records must be continuous. 

The first Attendance Percentage Start Date must equal the Course Comm Date. 

A Student To Do entry (of Fee Recalc type) is automatically created, whenever the Attendance % is changed. 

Where, after the Census Date, a change is made to an Attendance % value covering a time period prior to the Census Date, a warning displays.

T-List: Research Topic/Industry Links:

A broad description should be recorded in the Research Topic field. More specific details are recorded about the Thesis (using RESF3700).

Industry Links can be recorded as required. 

Rules/Notes:

A Research Topic must exist before an admission offer is made.

Override Separation Status:

This holds a government Separation Status Code, that will override the value that is automatically derived by the Government Statistics Snapshot for RTS Students (element 465).

Rules/Notes:

There needs to be information to override in the Government Submissions Snapshot (STAJ0110).

Research Codes Overlay:

Use this overlay to enter the three categories of research codes, applicable to this candidature.

RFCD/FOS/ FORC and SEO Classifications: In these 2 blocks, select valid institution-defined codes, applicable to the candidature. These codes are mapped to Government codes from one of three coding schemes in current use (HEIMS or the Australian Bureau of Statistics). A check box indicates the use of an ABS code. 

Multiple RFCD/FOS/FORC or SEO Classification codes can be entered, if applicable. 

In the RFCD/FOS Block the total of the percentages for research codes (ABS RFCD indicator selected) must be 100. Similarly, the total of the percentages for non-research codes (ABS RFCD indicator not selected) must also be 100.

Government Type of Activity Classification Code requires the entry of a single code only.

The LOV for each code displays only active codes (not historical Closed codes). 

Rules/Notes:

Multiple entries for RFCD/FOS/FORC must map to the same Government coding scheme (ABS or HEIMS). 

Multiple entries for SEO Classifications must map to the same Government coding scheme (ABS or HEIMS). 

Entering a Closed code will trigger an error message. 

The codes used in this overlay are maintained in the following forms: RESF31C0; RESF31D0; RESF31E0; STAF1123; CRSF1140.

This block displays a subset of all thesis records associated with the current candidature.

Where a candidature has multiple and/or deleted thesis records, a Lamp will display. Use standard navigation to scroll through these records.

The Submission Date field label changes dynamically (Expected or Last Submission Date) indicating that the thesis has yet to be or has been examined. The entry of a Final Result (on RESF3700) triggers this change.

Rules/Notes:

Data cannot be added/edited in this block. Use the Thesis button to access RESF3700, to enter or edit Thesis details.