Purpose

To search for and find Applicants based on specific Applicant data.

Anticipated Frequency

As required

Structure

Block

Find Applicant

Buttons

OK

Cancel

This function allows administrators to search for and find applicants based on specific applicant data. It is called from the Maintain Applicant Portal Details functions and the parameter form in the Transfer Applicant Portal Details function.

In this form the administrator will be able to query on:

• Applicant ID
• Person ID
• Surname
• Previous Surname
• First Name
• Other Names
• Preferred Given Names
• Gender
• Date of Birth
• Title
• Email Address
• Scholarship Applicants checkbox
• Course Applicants checkbox

This form is accessed via ADMF5000, ADMF5100, ADMF5110, ADMF5120, ADMF5130, ADMF5140, ADMF5150, ADMF5160, ADMF5200, ADMF5300, ADMF5400, ADMF5500, ADMF5600, ADMF5800 and ADMJ5000 in Query mode.

The Find Applicant block contains:

• Applicant ID
• Application Number
• Person ID
• Surname
• Previous Surname
• First Name
• Other Name
• Preferred Given Names
• Gender (Pop)
• Date of Birth
• Title (LOV)
• Email Address
• Scholarship Applicants checkbox
• Course Applicants checkbox

Buttons

• Find Person (ADMF1211)
• OK
• Cancel

Rules/Notes:

Validations include:

• Warn user that they are querying without entering query criteria in either Applicant ID, Person ID, Surname, First Name, Other Name or Preferred Given Names. This may take some time to query.
• No current Applicant ID to return when selecting OK in query or insert mode, and no Applicant ID exists.
• Scholarship Applicants and Course Applicants checkbox cannot both be deselected simultaneously.

Depending on the selection of the Scholarship Applicants and Course Applicants checkboxes, the search criteria will be updated to retrieve the search results that satisfy the Applicant Type(s) specified. If both checkboxes are selected, the search results include all types of applicant types (i.e. Scholarship or Course).
By default, all applicant types will be included in the search criteria and both new checkbox fields should be selected.