Purpose

This form allows an administrator to view and edit Employment details entered by an applicant in the Applicant Portal

Anticipated Frequency

As required

Structure

Blocks

Applicant

Buttons

Find Applicant (ADMF5010)

Person Employment (ADMF32H0)

This form allows an administrator to view and edit Employment details entered by an applicant in the Applicant Portal. This function is called in context of an application from the View Applicant Summary function or from the menu.

The screen allows the administrator to view and modify Employment records for the application. Only records that have an institution-defined transfer status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD has a valid corresponding record in Callista Admissions and should not be edited in this screen. A record that has a status of NOT-APPLIC indicates that the applicant has not yet submitted the application.

The transfer status of the record can be modified by the administrator, provided the status of the record has a system status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses; not to a system status of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP.

The log of messages received when attempting to transfer each record is displayed. An icon is displayed against each type of message to indicate whether the message represents an error, warning, or information.

A button exists on the form that navigates the user to the corresponding SMS Admissions form (ADMF32H0) in context of the person. This button will only be enabled if a corresponding person record exists for the applicant in SMS.

The Applicant block contains:

• Applicant ID
• Gender
• Date of Birth
• Applicant Transfer Status (LOV)

Buttons

• Find Applicant (ADMF5010)
• Person Employment (ADMF32H0)

The Employment Detail block contains:

• Position
• Start Date
• End Date
• Transfer Status (LOV)
• Employer
• Other Contact
• Contact Details

The Transfer Log block contains:

• Result Type Display (Pop)
• Creation Date
• Message Number
• Message Text

Icons

• E = ERROR (Display )
• W = WARNING (Display )
• I = INFORMATION (Display

Rules/Notes:

The Applicant Block

• The Find Applicant button is only enabled in Query mode.
• The Person Employment button is disabled when no Person ID or when no records exist in form Record Employment Details (ADMF32H0)

Validations include:

• None of the applicant’s details can be modified when the system transfer status is TRANSFERRD, NOT-APPLIC or PRE-EXIST
• Transfer Status must be open
• Date must in the format of DD/MM/YYYY
• Cannot change the applicant portal transfer status to the system transfer statuses of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP

Applicant ID:

APA.APPLICANT_ID

Text (with Find Applicant button)

Number 9999999990

APA.SURNAME ||’, ‘|| APA.TITLE ||’ ‘|| NVL(APA.PREFERRED_ GIVEN_NAME, APA.FIRST_NAME)

Text

Varchar2(100)

Populate after query When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown. e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this should display

Gender:

APA.SEX

Poplist

Varchar2(10)

Date of Birth:

APA.BIRTH_DT

Text

Date DD/MM/YYYY

Applicant Transfer Status:

APA.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Position

APWAV.POSITION

Text

Varchar2(60)

Start Date

APWAV.START_DT

Text

Varchar2(10)

DD/MM/YYYY

End Date

APWAV.END_DT

Text

Varchar2(10)

DD/MM/YYYY

Transfer Status

APWAV.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Employer:

APWAV.EMPLOYER

Text

Varchar2(100)

Other Contact:

APWAV.CONTACT_PERSON_NAME

Text

Varchar2(50)

Contact Details:

APWAV.CONTACT_ADDRESS

Text

Varchar2(4000)

Creation Date

APTRV.CREATION_DT

Text

Date DD/MM/YYYY HH24:MI:SS

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

Result Type Display

Poplist

Varchar2(25)