Purpose

This form allows an administrator to view and edit Admission Test details entered by an applicant in the Applicant Portal.

Anticipated Frequency

As required

Structure

Blocks

Applicant

Buttons

Find Applicant (icon) (ADMF5010)

Person Admission Test (ADMF3518)

This form allows an administrator to view and edit Admission Test details entered by an applicant in the Applicant Portal.

This function is called in context of an applicant from the View Applicant Summary function or from the menu.

The screen allows the administrator to view and modify Admission Test records for the applicant. Only records that have an institution-defined transfer status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD has a valid corresponding record in Callista Admissions and should not be edited on this screen. A record that has a status of NOT-APPLIC indicates that the applicant has not yet submitted the application to which the Admission Test applies.

A score, result, or grade must be entered if a result is required for the test type.

The transfer status of the record can be modified by the administrator, provided the status of the record has a system status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses; not to a system status of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST.

The log of messages received when attempting to transfer each record is displayed. An icon is displayed against each type of message to indicate whether the message represents an error, warning, or information.

The Applicant block contains:

• Applicant ID
• Gender
• Date of Birth
• Applicant Transfer Status (LOV)

Icon

• Find Applicant (ADMF5010)

Buttons

• Person Admission Test (ADMF3518)

The Admission Test Details block contains:

• Test Type (LOV)
• Description
• Date Planned
• Date Achieved
• Transfer Status (LOV)
• Score
• Grade
• Result (Pop)

The Transfer Log block (Tab) contains:

• Result Type Display (Pop)
• Creation Date
• Message Number
• Message Text

The Sub-Score Type block (Tab) contains:

• Sub-score Type (LOV)
• Description
• Score

Icons

• E = ERROR (Display )
• W = WARNING (Display )
• I = INFORMATION (Display

Rules/Notes:

The Applicant Block

• The Find Applicant icon is only enabled in Query mode.
• The Person Admission Test button is disabled when no Person ID or when no records exist in form Maintain Admission Test Results (ADMF3518)

The Admission Test Details block

The Date Planned field is used to enter the planned Admission Test date.

The Sub-Score Type block

The Sub-Score Type block is used to view and maintain Admission Test Sub-scores.

Validations include:

• None of the applicant’s details can be modified when the system transfer status is TRANSFERRD, NOT-APPLIC or PRE-EXIST.
• Transfer Status must be open.
• Admission Test Type must be open.
• A score, result or grade must be entered if a Result Type is required for the Test Type.
• Cannot change the applicant portal transfer status to the system transfer statuses of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST.
• Sub-score Type details cannot be changed when the Admission Test institution-defined Applicant Portal transfer status is mapped to a system transfer status of TRANSFERRRD, NOT-APPLIC or PRE-EXIST.
• Only Sub-score types that are mapped to the selected Admission Test are valid.
• Only Sub-Score Types that are marked as available for Applicant Portal can be used when updating an Other Applicant Sub-Score details record.
• A date must be entered in the Date Planned and/or Date Achieved field, and it must be entered in the following format: DD/MM/YYYY.
• Numeric or letter grades, or a combination of these, can be recorded in the Sub-score score field.