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ADMF5110 - Maintain Applicant Portal Secondary Education Details

Purpose

This form allows allow an administrator to view and edit Secondary Education details entered by an applicant in the Applicant Portal

Subsystem Admissions
Normally Run By Admissions Specialist

Anticipated Frequency

As required

Structure

Blocks

Applicant
Secondary Education
Transfer Log

Buttons

Find Applicant (ADMF5010)
Person Aust Sec Ed (ADMF32C0)

Person O/Seas Sec Ed (ADMF32D0)

 

A function allows an administrator to view and edit Secondary Education details entered by an applicant in the Applicant Portal. This function is called in context of an applicant from the View Applicant Summary function or from the menu.

The screen allows the administrator to view and modify Secondary Education records for the applicant. Only records that have an institution-defined Transfer Status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD, has a valid corresponding record in Callista Admissions and cannot be edited in this screen. A record that has a status of NOT-APPLIC, indicates that the applicant has not yet submitted the application to which the Secondary Education applies.

The details that are displayed for the Secondary Education record will change depending on whether the country of Secondary Education is Australia or not. If the country of Secondary Education is Australia, the following details will be displayed in the overflow block for the record:

  • State
  • Score
  • Assessment Type
  • Other Assessment Type
  • School
  • Other School.

If the country of Secondary Education is not Australia, the following details will be displayed:

  • Overseas Qualification
  • Other Overseas Qualification
  • School Name
  • Result
  • English Instruction.

The transfer status of the record can be modified by the administrator, provided the status of the record has a system status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses; not to a system status of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST.

The log of messages received when attempting to transfer each record will be displayed. All errors, warnings, and information will be displayed. An icon will be displayed against each type of message to indicate whether the message represents an error, warning or information.

A button will exist on the form that will navigate the user to the corresponding SMS Admissions form (ADMF32C0 if the Secondary Education country code is Australia, ADMF32D0 if the Secondary Education country code is not Australia) in context of the person. This button will only be enabled if a corresponding person record exists for the applicant in SMS.

 

The Applicant block contains:

  • Applicant ID
  • Gender (Pop)
  • Date of Birth
  • Applicant Transfer Status (LOV)

Buttons

The Secondary Education block contains:

  • Country Code (LOV)
  • Description
  • Year Obtained
  • Transfer Status (LOV)

Australia

  • State (Pop)
  • Score
  • Assessment Type (LOV)
  • Other Assessment Type
  • School (LOV)
  • Other School

Overseas

  • Overseas Qual (LOV)
  • Other O/Seas Qual
  • School Name
  • Result
  • English instruction check box

The Transfer Log block contains:

  • Result Type Display (Pop)
  • Creation Date
  • Message Number
  • Message Text

Icons

    • E = ERROR (Display )
    • W = WARNING (Display )
    • I = INFORMATION (Display )

Rules/Notes:

The Applicant Block

The Person Secondary Aust Ed button is disabled when no Person ID exists and when no records exist in ADMF32C0

The Person Secondary O/Seas Ed button is disabled when no Person ID exists and when no records exist in ADMF32D0

The Secondary Education Block

Removal of Data

When the Country Code is changed from Australia to an Overseas country, or vice versa, then the data for the first country record will be cleared. For example, if the country is Australia with State, Score and Assessment Type recorded, and then the country was changed to Malaysia , then State, Score and Assessment Type fields will be cleared on commit.

Validations include:

  • None of the applicant’s details can be modified when the system transfer status is TRANSFERRD, NOT-APPLIC or PRE-EXIST
  • Only one of Assessment Type or Other Assessment Type can be entered
  • Only one of School or Other School can be entered
  • Only one of Qualification or Other Qualification can be entered
  • Transfer Status must be open
  • State code of the Australian Secondary Education Assessment Type must match the state code selected
  • Overseas Secondary Education Qualification must be open and the same as the Overseas Secondary Education Country Code
  • State code of the Australian Secondary Education School must match the State Code selected
  • Australian Secondary Education School must be open
  • Cannot change the applicant portal transfer status to the system transfer statuses of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST

 

 

 

Field Details

Label Field Source Firld Type Format Comments

Applicant ID:

APA.APPLICANT_ID

Text (with Find Applicant button)

Number 9999999990

 

APA.SURNAME ||’, ‘|| APA.TITLE ||’ ‘|| NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME)

Text

Varchar2(100)

Populate after query. When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown. e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this should display

Gender:

APA.SEX

Poplist

Varchar2(10)

 

Date of Birth:

APA.BIRTH_DT

Text

Date DD/MM/YYYY

 

Applicant Transfer Status:

APA.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

 

Country Code

APSAV.COUNTRY_CD

Text (with LOV)

Varchar2(10)

 

Description

APCNCV.DESCRIPTION

Display Field

Varchar2(60)

 

Year Obtained

APSAV.COMPLETION_YR

Text

Varchar2(10)

 

Transfer Status

APSAV.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

 
The fields in the overflow will change depending on whether the country is Australia or is an Overseas country

AUSTRALIA

APSAV.COUNTRY_CD = APCNCV.COUNTRY_CD AND APCNCV.DESCRIPTION = ‘AUSTRALIA’

State:

APSAV.STATE_CD

Poplist

Varchar2(3)

 

Score:

APSAV.SCORE

Text

Number 999.00

 

Assessment Type:

APSAV.ASS_QUAL_TYPE

Text (with LOV)

Varchar2(10)

 

ASEAT.DESCRIPTION

Display Field

Varchar2(60)

 

Other Assessment Type:

APSAV.OTHER_ASS_QUAL

Text

Varchar2(100)

 

School:

APSAV.SCHOOL_CD

Text (with LOV)

Varchar2(10)

 

ASES.SECONDARY_SCHOOL_NAME

Display Field

Varchar2(60)

 

Other School:

APSAV.OTHER_SCHOOL

Text

Varchar2(100)

 

OVERSEAS

APSAV.COUNTRY_CD = APCNCV.COUNTRY_CD AND APCNCV.DESCRIPTION <> ‘AUSTRALIA’

Overseas Qual:

APSAV.ASS_QUAL_TYPE

Text (with LOV)

Varchar2(10)

 

OSEQ.DESCRIPTION

Display Field

Varchar2(60)

 

Other O’Seas Qual:

APSAV.OTHER_ASS_QUAL

Text

Varchar2(100)

 

School Name:

APSAV.OTHER_SCHOOL

Text

Varchar2(100)

 

Result:

APSAV.RESULT

Text

Varchar2(20)

 

English Instruction

APSAV.ENGLISH_INSTRUCTION_IND

Checkbox

Varchar2(1)

 
The Transfer Log block

Creation Date

APTRV.CREATION_DT

Text

Date DD/MM/YYYY HH24:MI:SS

 

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

 

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

 

Result Type Display

Poplist

Varchar2(25)

 

 

Last Modified on 14-Aug-2014 4:16 PM

History Information

Release Information Project Change to Document
17.1 2055 - Gender Diversity Changed 'Sex' field label to 'Gender'.
9.1.0.0.0.0 1221 - eAdmissions - Applicant Portal 2 New form