Purpose

This form allows an administrator to view individual Application Course Preference Unit Set details and Transfer Log details after the application transfer process has been run, and to edit details as required

Anticipated Frequency

As required

Structure

Blocks

Applicant

Button

Find Applicant (ADMF5010)

This form enables an administrator to view individual Application Course Preference Unit Set details submitted by an applicant and Transfer Log details and to edit details as required.

This function is accessed in application course preference context from the View Applicant Application Summary function or from the main menu. Details displayed in this function include:

• Context application course preference details
• Course preference unit set details, including the current transfer status of the record
• Transfer log details for the context course preference unit set record, showing details of all errors, warnings and information messages generated during any application transfer processes, and
• The relevant ‘message type’ icon (ERROR, WARNING or INFORMATION) next to each log entry.

This function also includes a link to the Find Applicant function to enable the administrator to search for an applicant if the Applicant ID is unknown.

Administrators can use this function to modify Applicant Portal data that has caused an error during the transfer process, and other data as required. However, only records that have an institution-defined Transfer Status mapped to a System Transfer Status of PENDING, ERROR, or NO-TRNSFR can be modified, but not if the parent Application record has already been transferred. (NB. a record with a status of TRANSFERRD has a valid corresponding record in Callista Admissions and cannot be edited in this screen. A record that has a status of NOT-APPLIC indicates that the applicant has not yet submitted the application).

The Applicant block contains:

• Applicant ID
• Gender (Pop)
• Date of Birth
• Citizenship Type
• Application Number
• Preference Number
• Submission Date
• Course Version
• Location
• Att Mode
• Att Type
• Course Preference Transfer Status (LOV)
• System Application Type (LOV)

Button

• Find Applicant (ADMF5010)

The Course Preference Unit Set block contains:

• Unit Set Version (LOV)
• Title
• Transfer Status (LOV)

The Transfer Log block contains:

• Result Type Display (Pop)
• Creation Date
• Message Number
• Message Text

Icons

• E = ERROR (Display )
• W = WARNING (Display )
• I = INFORMATION (Display

Rules/Notes:

The Applicant Block

The Find Applicant button is only enabled in Query mode.

The Course Preference Unit Set Block

Select the unit set that is associated with the Course Offering Option that has the Applicant available indicator selected (that is, the Unit Set Category of the unit set has the Applicant Portal indicator selected and the Course Offering Unit Set override is set to Available or Default. Alternatively, the Unit Set Category of the unit set can have the Applicant Portal available not selected, and the Course Offering Unit Set override is set to Available).
Up to three unit sets can be included in the Course Preference Unit Set block.

Validations include:

• None of the applicant’s details can be modified when the system transfer status is TRANSFERRD or NOT-APPLIC
• Cannot change the applicant portal transfer status to the system transfer statuses of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP
• Transfer Status must be open
• Unit Set must be available for selection in Applicant Portal

Applicant ID:

APAPCAV.APPLICANT_ID

Text (with Find Applicant button)

Number 9999999990

Not Updateable

APAPCAV.APPLICANT_NAME

Display Field

Varchar2(100)

Not Updateable. When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown. e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this should display

Gender:

APAPCAV.SEX

Poplist

Varchar2(10)

Not updateable

Date of Birth:

APAPCAV.BIRTH_DT

Text

Date DD/MM/YYYY

Not Updateable

Citizenship Type:

APAPCAV.CITIZENSHIP_TYPE

Text

Varchar2(10)

Not Updateable

Application Number:

APAPCAV.APPLICATION_NUMBER

Text

Number 9999999990

Not Updateable

Preference Number

APAPCAV.PREFERENCE_NUMBER

Text

Number 99

Not Updateable

Submission Date:

APAPCAV.SUBMISSION_DT

Text

Date DD/MM/YYYY

Not Updateable

Course Version:

APAPCAV.COURSE_VERSION

Text

Cross and VET

Varchar2(20)

HE only

Varchar2(6)

Not Updateable

Dynamic Code Length (applib_utility.genp_hide_sector)

APAPCAV.COURSE_TITLE

Text

Varchar2(100)

Not Updateable

Location:

APAPCAV.LOCATION_CD

Text

Varchar2(10)

Not Updateable

Att Mode:

APAPCAV.ATTENDANCE_MODE

Text

Varchar2(10)

Not Updateable

Att Type:

APAPCAV.ATTENDANCE_TYPE

Text

Varchar2(10)

Not Updateable

Course Application Transfer Status:

APAPCAV.APCA_TRANSFER_STS

Text (with LOV)

Varchar2(10)

Not Updateable

System Application Type

APAPCAV.S_APPLICATION_TYPE

Text (with LOV)

Unit Set Version

APCAUS.UNIT_SET_CD

Text (with LOV)

Varchar2(20)

Updateable

APCAUS.VERSION_NUMBER

Text

Number 999

Not Updateable

Title:

UV.TITLE

Text

Varchar2(100)

Not Updateable

Transfer Status:

APCAUS.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Updateable

Creation Date

APTRV.CREATION_DT

Text

Date DD/MM/YYYY HH24:MI:SS

Not updateable

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

Not updateable

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

Not updateable

Result Type Display

Poplist

Varchar2(25)