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CRSF1210 - Maintain Basic Course Details
Purpose |
To enable the creation and maintenance of institution defined Courses and Details relating to Courses |
|
Subsystem | Course Structure and Planning | VET Sector Information |
Normally Run By | Course/Planning Specialist | |
Anticipated Frequency | At the beginning of the Course Year, or as required | |
Structure | Block | Course Version |
Tabs | HE | |
VET | ||
Intermission | ||
Advanced Standing | ||
Buttons | Other Course Detail (overlay) | |
Course Offering (CRSF1300) | ||
Course Version Note (CRSF12E0) |
Course Version A course is a grouping of one or more units of study which may or may not lead to a formal award. Each course may be defined by numerous attributes. A definition of each attribute is included in the Subsystem Glossary section of this manual. It is possible to create many versions of a course, where a new version represents a significant difference between its attributes and those of previous versions. Course Versions are therefore a history of changes made to the attributes of a course. They permit allowance to be made for the 'pipeline' effect. That is, students are able to complete the Course Version for which they enrolled even though a different Course Version is currently offered to newly enrolling students. The Institution will determine whether changing one or more attributes is significant and warrants the creation of a new version. Students are enrolled in particular Course Versions. For example, to change a course from non-Award to Award would require the creation of a new version. Similarly, changing Admission and Advanced Standing rules would generally involve creation of a new version. |
The Course Version block contains:
The HE Tab contains:
The Intermission Tab contains:
The Advanced Standing Tab contains: |
Rules/Notes: The Other Course Detail button navigates to SMS forms:
The other remaining two buttons navigate to the following forms: When creating a New Course, the Course Status must have a corresponding System Course Status of 'PLANNED'.Changing the Course Status so it has a corresponding System Course Status of 'ACTIVE' is specifically described in below. The following rules apply to System Course Status changes resulting from changes to a mapped Course Status:
There can only be one version of a course with a status of ACTIVE and an unset Expiry Date. You cannot alter the details of a Course Version once it has been made INACTIVE, with the exception of changing it back to ACTIVE. Some data will preclude this status change. A quality check is performed when the status change is attempted. The Course Version will only be active if the quality check is passed, otherwise a new version will need to be created. Advisory messages are displayed. Some check box fields are selected by default on creation of a new record. All default values should be checked for correctness. Closed organisational units, Course Statuses, Govt Special Course Types and Course Types cannot be used to define a course. Courses containing these closed values cannot be activated. The End Date for a course must be >= the Expiry Date if an Expiry Date is set. |
To
create a New Course using the Maintain Basic Course Details form:
|
Rules/Notes:
|
To
create a new version of an existing course using the Maintain Basic Course
Details form:
|
Rules/Notes: Where appropriate, act upon any System messages which require modification of data before proceeding. Note the System message as the new version is created. If the creation process fails to copy all records from the old version to the new version, a Course Version Creation Exception Report (CRSR0630) is automatically generated. This report should be reviewed and alternate data entered for the New Course Version |
To
create a New Course based on an existing course using the Maintain Basic
Course Details form:
|
Rules/Notes: Where appropriate, act upon any System messages which require modification of data before proceeding. Note the System message as the new version is created. If the creation process fails to copy all records from the old version to the new version, a Course Version Creation Exception Report (CRSR0630) is automatically generated. This report should be reviewed and alternate data entered for the New Course Version |
To
modify a Course Version using the Maintain Basic Course Details form:
|
Rules/Notes: It is unlikely that a Course Version will be modified other than to correct data which has been entered incorrectly. Changes to Course Versions in which students are, or have been, enrolled will usually result in the creation of a new version of the course. For changes to other Course Details see the instructions for their particular maintenance forms. No System checks are carried out for closed reference data when changing a Course Version status from one with an INACTIVE System status to one with an ACTIVE System status. |
To
change the Course Status of a Course Version from one with a System Course
Status PLANNED to one with a System Course Status ACTIVE using the Maintain
Basic Course Details form:
|
Rules/Notes: Only one version of a course can be ACTIVE, with an expiry date not set, at a time. ie. An existing Course Version must have its status changed to INACTIVE or an expiry date entered prior to changing the status of the New Course Version to ACTIVE. |
To
delete a Course Version using the Maintain Basic Course Details form:
|
Rules/Notes: Course Versions cannot be deleted if they have been used elsewhere in the System. For example, if students have been enrolled in the Course Version. It is unlikely that a Course Version will be deleted other than to remove data which has been entered incorrectly. To delete a Course Version, dependent data such as course awards, offerings etc. must first be deleted. |
Last modified on 14 June, 2007 11:06 AM
History Information
Release Version | Project | Change to Document |
10.0.0.0.0.0 | 1226 -Government Cohort Year in Admissions | Added Default Govt Cohort Year |