Top of CRS Index Table of Contents Feedback

CRSF1230 - Maintain Course Group Membership

Purpose

To allow a Course Version to be assigned to membership of a previously created Course Group
SubSystem Course Structure and Planning
Normally Run By Course/Planning Specialist
Anticipated Frequency At the beginning of the Course Year, or as required
Structure Blocks Course Version
Course Group Membership

 

Course Version

The Course Version block (context block) displays the current Course Version record (Context Record) from the Maintain Basic Course Details form. The displayed records in the Course Group Membership block are the Course Groups of which the Context Record is a member.

Course Group Membership

This block is used to assign a Course Version to pre-defined Course Groups. Any functionality specified as applying to the Course Group will be applied to the Course Version by virtue of its membership of the group. Reports may be generated by Course Group, resulting in the selection of all group members.

This form is accessed through CRSF1210, via the Other Course Details button, and selecting Course Groups.

 

The Course Version block contains:

  • Course Code
  • Version Number
  • Course Status
  • Title

The Course Ownership block contains:

  • Course Group Code
  • Description

Rules/Notes:

Assigning a Course Version to membership of a Course Group will cause any functionality applied to the Course Group to also affect the Course Version.

To inquire on the Course Group Membership of a Course Version other than that initially displayed:

This block does not permit a query to be entered. It is necessary to:

  • Return to the Maintain Basic Course Details form
  • Select the Course Version for which Course Group Membership records are required
  • Select the navigation button for Other Course Detail
  • Select the navigation button for Course Group Membership
 
To assign a particular Course Version to membership of a Course Group using the Maintain Course Group Membership form:
  • Enter Insert Mode
  • Select the appropriate Course Group from the list of values (or key a valid Course Group code) in the Course Group Code field of a blank record
  • Save

Rules/Notes:

The Course Group to which the Course Version is assigned must exist in the System.

Course Groups are created and maintained using the Maintain Course Groups form. The same form may also be used to assign Course Versions to Course Groups, particularly where a number of Course Versions are to be assigned to one Course Group.

A Course Version cannot be added against a CLOSED Course Group.

Course Group Membership cannot be altered once the Course Version has been made INACTIVE.

 

To modify Course Group Membership for a particular Course Version using the Maintain Course Group Membership form:

Rules/Notes:

Fields in the Course Group Membership block are protected from modification. Modification of group memberships can only be achieved by adding new Course Groups and deleting old Course Groups.
To delete a Course Version from membership of a Course Group using the Maintain Course Group Membership form:
  • Ensure that the correct Course Version is displayed in the Course Version block
  • Select the desired Course Group record in the Course Group Membership block
  • Delete record
  • Save

 

Last Modified on 28 October, 2003