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CRSF1290 - Maintain Course Reference Codes
Purpose |
To allow the assignment of alternative Reference Codes to Course Versions |
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SubSystem | Course Structure and Planning | |
Normally Run By | Course/Planning Specialist | |
Anticipated Frequency | At the beginning of the Course Year, or as required | |
Structure | Blocks | Course Version |
Course Reference Code |
Course Version The Course Version block displays current Course Version record from CRSF1210. The displayed records in the Course Reference Code block, are the alternative Reference Codes for the context record. For example, if Course Version A300 - Bachelor of Arts, version x is selected, then this form will display A300 - Bachelor of Arts and any existing alternative Reference Codes relating to this Course Version will be displayed. Course Reference Code Each Course Version in Callista is identified by its unique combination of Course Code and Version Number. Course Reference Codes may also be recorded to identify a Course Version for other specific purposes. This feature is particularly useful for recording codes used by other Systems to identify a Course Version. Each Reference Code assigned to a Course Version must be assigned a Reference Code Type (maintained in CRSF11C0). Reference Code Types are mapped to System Reference Code Types which are recognised by the System for specific functions. For example, two of the System Reference Code Types to which Reference Codes can be linked are:
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The Course Version block contains:
The Course Reference Code block contains:
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Rules/Notes: Assigning a Reference Code to a Course Version permits the linking of the Course Version in this System to a corresponding record in other Systems. |
To
inquire on the Course Reference Codes of a Course Version other than that
initially displayed: This block does not permit a query to be entered. It is necessary to:
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To
assign a Course Reference Code to a Course Version using the Maintain Course
Reference Codes form:
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Rules/Notes: An alternative Reference Code must be assigned a Reference Code Type. The Reference Code Type must already have been created using the Maintain Reference Code Types form. A Reference Code cannot be added where its Reference Code Type is CLOSED. Reference Codes cannot be altered once the Course Version has been made INACTIVE. Where a Course Code is used as a CRSOFSTUDY Reference Code, the Course Version description used by the System will be from the 'ACTIVE version without an expiry date set' if one exists or an 'ACTIVE version with expiry date set' if one exists or a 'PLANNED version' if one exists. |
To
modify an alternative Reference Code for a particular Course Version using
the Maintain Course Reference Codes form:
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Rules/Notes: Fields in the Course Reference Code block, other than Description, are protected from modification. Modification of Reference Codes can only be achieved by adding new Reference Codes and deleting old Reference Codes. |
To delete an alternative Reference Code from a particular Course Version using the Maintain Course Reference Codes form:
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Last
Modified on 07 December, 2004